HomeMy WebLinkAbout2014 - Fire Protection District 18 Restoring Property Tax Levy - Proceedure for Filing Proposed Ballot MeasureF*� I g
AU270090A PROCEDURE
Filing Proposed Ballot Measures for Inclusion in
Election (County & Districts only}
(AUDITOR'S OFFICE — Elections)
This procedure applies to Auditor's Staff, the Prosecuting Attorney, the Assessor's Office, and
representatives of the districts submitting proposed ballot measures.
Actions by Representative of Districts:
1. Submits proposed ballot measure to Auditor's Office at least 46 days prior to the election,
date for a special election, no later than the Friday immediately before the first day of regular
candidate filing for the primary election, or no later than the day of the primary for a general
election.
Actions by Election Clerk:
2 If received by mail or courier (e.g., Fourth Corner Network), gives to Office Coordinator to
complete steps 3-7.
A� 3. If received over the counter, date stamps first page only of the submittal.
�( 4. Checks that resolution contains original signatures by a majority of commissioners or other
legislative body or certified copy by clerk. Ensures that the date of the election is stated.
,4A- If not original signatures, returns paperwork to submitter to obtain appropriate
signatures before process continues.
5. Prepares Ballot Measure Receipt (See FRM #AU470090A). Makes a copy for file and
gives original to filer. (Note: Fill in ballot measure name only - no references to resolution
number.)
AG 6. If for primary or general election, provides voter pamphlet information packet to filer.
7. Gives all materials to Office Coordinator.
Actions by Office Coordinator:
+ Creates ballot measure file folder and staples this procedure to front of folder to be used as
a checklist.
(Ii? wZ Ensures front staff completed and initialed Steps 2-7 above.
AA0. Mails receipt if submitted by mai; DM/A
Files copy of ballot measure receipt and original documents submitted in the file folder.
Obtains a copy of validation figures from validation file, if any, and any other validation info
and files in the new ballot measure folder.
2. Checks to see that explanatory statement was submitted. If not, advises Auditor.
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Filing Proposed Ballot Measures for Inclusion in Election (cont.)
Actions by Auditor or designee:
C�, If explanatory statement not included, contacts submitter with instructions to supply
explanatory statement.
14. Determines validation requirements based on information submitted or by consulting with
'submitter as to what the proposal is (i.e., bond, levy, levy lid lift or sales tax) and what the
passage requirements are and under which RCW they are submi Ing the mea re, if
applicable.
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15. Puts a co of that information in the file and m' arks on the fold r in red the assa
copy e P 9
requirement.
;&1 & Returns file to Office Coordinator.
Actions .1y Office Coordinator:
7. Prepares transmittal letter ty the Prosecuting Attorney (See FRM #AU4700906 —
Prosecuting Atty Memo). -Checks explanatory statement for 100-word limit. Advises P.A. if
limit was exceeded" fakes photocopy of resolution, validation figures (if any), and ballot
measure receipt.• Attaches to Prosecuting Attorney's transmittal letter. Places inside ballot
measure folder.
-18. Prepares transmittal letter to Assessor, if taxing or funding implications to obtain their
review. (See FRM #AU470090C — Assessor Ballot Title Letter - sends to Janice Judge)
Asks Auditor what the criteria for passage of the measure will be in order to complete the
transmittal letter.
'/13A. Makes photocopy of resolution, validation figures (if any), and ballot measure receipt.
Attaches to Assessor's transmittal letter. Places inside ballot measure folder.
/r �^/19. Gives folder to Chief Deputy Auditor for review.
Actions by Chief Deputy Auditor:
20. Reviews ballot title and headings for capitalization and punctuation.
of 1. Using green ink edits suggested corrections; initials changes; makes same markings on
set to go to PA and Assessor.
f322. Signs transmittal letters and puts copies in folder.
. Hand delivers packet to PA and Assessor.
Returns folder to file rack.
Actions by Prosecuting Attorney:
V125. Reviews text of ballot title and headings of ballot measure.
v�6. Discusses with submitter or counsel for submitter and recommends any changes, if any.
U,21 Sends transmittal letter to Auditor with ballot title and headings to be used to the Auditor's
Office. (REF #AU570090A — Response from Prosecuting Attorney)
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Filing Proposed Ballot Measures for Inclusion in Election (cont.)
V8.
onsby Assessor's Office:
Reviews submission.
Z29.Provides feedback to Auditor or sends return memo. (See REF #AU570090B — Sample
Memo from Assessor)
Actions by Auditor:
30. Date Stamps lette m PA and places in the folder. Date stamps return memo from
�P�(� ,�Assessor.
• Reviews ballot title and headings and Assessor feedback.
2. Assigns ballot measure number (sequential numbering for each special purpose or taxing
district).* Number formula = «yyyy - #».
3. Discusses with submitter requested order if more than one ballot title is to be submitted.
PIW Gives to Office Coordinator to prepare letter to the submitter.
Actions by Office Coordinator:
l' Prepares letter (FIRM #AU470090D — Letter to District re Approved Ballot Title) to the
N submitter and responsible official of the district outlining the ballot title and heading to be
used.
4P46.
Obtains Auditor signature.
CY1,37 Scans signed letter and sends via email letter to submitter and/or responsible official of the
district (e.g., superintendent of school, etc.) Sends copies of letter to other interested
parties who have requested to be included by regular mail, fax or email upon request.
�\ 6 Completes Certificate of Distribution (FIRM #AU470090E — Certificate of Distribution),
staples to Inside file folder, and prints out email transmittal.
✓39. Places in file.
✓4Q. Gives file to Election Coordinator.
Actions by Election Coordinator:
30. Sets up ballot measure in EIMS.
31. Gives ballot title to ballot preparer for inclusion on ballot (unless court appeal is made of
ballot title)
31A. If court appeal, ballot preparer waits for court resolution (may design a placeholder in
the meantime).
32. Submits court ordered title to ballot preparer prior to preparation deadline.
*Namina Convention for Ballot Measure:
Line 1: Jurisdiction
Line 2: Proposition # (yyyy-#)
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Filing Proposed Ballot Measures for Inclusion in Election (cont.)
Line 3: Subject of Measure/Proposition
Other additional lines as needed.
AFTER Election — Actions by Office Coordinator:
1. Sends copy of certified canvass report to district contact person.
2. Delivers copy of certified measure to Assessor and Treasurer and obtains signatures on
Election Results Receipt.
3. If school ballot measure: Sends copy of certified canvass report to Supt. Of Public
Instruction and OSPI form SPI M-466 (I:/Forms/School Districts/Form SPI M-466).
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