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Home My WebLink Aboutord2025-038' Whatcom County COUNTY COURTHOUSE 311 Grand Avenue, Ste #105 t�. - Bellingham, WA 98225-4038 (360) 778-5010 Agenda Bill Master Report File Number: AB2025-494 File ID: AB2025-494 Version: 1 Status: Adopted File Created: 06/24/2025 Entered by: LCumming@co.whatcom.wa.us Department: Public Works File Type: Ordinance Department Assigned to: Council Finance and Administrative Services Committee Final Action: 07/22/2025 Agenda Date: 07/22/2025 Enactment #: ORD 2025-038 Related Files: Primary Contact Email: sdraper((�co.whatcom.wa.us TITLE FOR AGENDA ITEM: Ordinance amending the project budget for the Lummi Island Ferry Replacement and System Modernization Fund, request no. 1 SUMMARY STATEMENT OR LEGAL NOTICE LANGUAGE: See memo HISTORY OF LEGISLATIVE FILE Date: Acting Body: Action: Sent To: 07/08/2025 Council INTRODUCED Council Finance and Administrative Services Committee Aye: 7 Buchanan, Byrd, Donovan, Elenbaas, Galloway, Scanlon, and Stremler Nay: 0 07/22/2025 Council Finance and Administrative RECOMMENDED FOR Services Committee ADOPTION Aye: 3 Byrd, Donovan, and Buchanan Nay: 0 07/22/2025 Council ADOPTED Aye: 7 Buchanan, Byrd, Donovan, Elenbaas, Galloway, Scanlon, and Stremler Nay: 0 Whatcom County Page t Printed on 712312025 Agenda Bill Master Report Continued (AB2025-494) Attachments: Staff Memo, Substitute Staff Memo, Proposed Ordinance Whatcom County Page 2 Printed on 712312025 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 PROPOSED BY: Public Works INTRODUCTION DATE: 7/8/25 ORDINANCE NO. 2025-038 ORDINANCE AMENDING THE PROJECT BASED BUDGET FOR THE LUMMI ISLAND FERRY REPLACEMENT AND SYSTEM MODERNIZATION FUND, REQUEST NO. 1 WHEREAS, ordinance 2023-048 established the Lummi Island Ferry Replacement and System Modernization fund with an initial budget of $4,237,575 for preliminary engineering, environmental permitting and real estate work; and WHEREAS, the Replacement of Whatcom Chief & Terminal Modification project is item number 55 on the 2025 Annual Construction Program; and WHEREAS, the Washington State Legislature awarded this project County Ferry Capital Improvement Program (CFCIP) funding of $10M distributed in $500k increments over 20 years; and WHEREAS, Whatcom County has received $1M in CFCIP funds to date which are held in the Road Fund with another $500K to be received later this year; and WHEREAS, these CFCIP funds need to be transferred to the Lummi Island Ferry Replacement and System Modernization Project fund; and WHEREAS, all future CFCIP revenues will be deposited directly into the Lummi Island Ferry Replacement and System Modernization Project fund, NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that the Lummi Island Ferry Replacement and Modernization Fund is hereby amended by bringing in these CFCIP revenues, and Page 1 1 BE IT FURTHER ORDAINED by the Whatcom County Council that the Lummi 2 Island Ferry Replacement and Modernization Fund is approved as described in 3 Exhibit A with an amended project budget of $5,737,575. 4 6 7 8 9 10 11 ADOPTED this 22nd day of 3uly , 2025. 12 13 14 15 16 17 18 19 20 21 22 23 24 a ATTEST, J Cathy,- IJCa, C'e o the Cn urkeil APPROVED /1SSTIDTFQ:RX ChY�a :Qu, vw�, qG`� Y� �a'Ccti we 6 -10 -2 5 Christopher_ Qu°inns_<; Chief Civil Deputy,Pros'ecutor WHATCOM COUNTY COUNCIL WHATCOM COUNTY, WASHINGTON Kaylee 61alloway, Chair of the Council ( )Own Approved ( ) Denied Satpal Si hu, County Executive Date Signed: 3 �® Page 2 Supplemental Budget Request Public Works Administration Supp9 /i) # 8 i81 Fund 3919 Cost Center 39191000 Originator: James Lee Expenditure Type: One -Time Year 1 2025 Add'I FTE ❑ Add'I Space ❑ Priority 1 Name of Request: Lummi Ferry Replacement Amend #1 X_ ----- Departme Head Signature (Required on Hard Copy Submission) Date Costs: Object Object Description Amount Requested 4334.0391 OTA-CRAB County ferry imp prgm ($500,000) 6110 59510 Regular salaries and wages $143,678 6290 .59510 Applied benefits $106,322 663o •595 Professional services $1,250,000 8397.19008011 Transfers in ($1,000,000) Request Total $0 la. Description of request: Whatcom County currently operate a vehicle ferry service between Lummi Island and the mainland using the 63-year old ferry, the Whatcom Chief. The Whatcom Chief is well past the age that most ferries continue to operate in a daily service and is at risk of mechanical or structural failure. Therefor it is necessary to replace the Whatcom Chief and complete associated terminal improvements in order to continue the ongoing operation of the Lummi Island ferry service. The funding source is made up of two components of the County Ferry Capital Improvement Program (CFCIP) grant (County Contract # 202308021), which was issued by the County Road Administrative Board (CRAB). This grant provides the County annual lump -sum payments of $500K for 20 years, for a grand total of $20 million by the end of 2043. During years 2023 and 2024, two annual installments of $500K were received directly into the Road Fund, with the intention of moving the cash into Ferry Replacement Project's capital project fund when it was created and required this component of the funding, which was anticipated when the project entered the later stages of the preliminary engineering work. The project is now at the stage where it now requires those additional funds to move forward. The Road Fund will transfer the $1 million of cash received from CRAB into the Ferry Replacement capital project fund, and the additional $500K of CFCIP grant funds to be received later in 2025 through the end of the grant award will be placed directly into this fund. This supplemental budget is to request additional spending authority for expanded preliminary engineering work performed by Public Work in-house staff, and work performed by KPFF, Inc under County Contract #202311040, which includes design and environmental permitting support for the new ferry vessel, modifications the terminal structures to accommodate the larger ferry, upland terminal and operational improvements at the Lummi Island terminal, grant funding administration support, cost estimation, construction phasing, design of permanent passenger only structures at each terminal, and public engagement. Companion supplemental 4998 creates the operating transfer out in the Road Fund. 1b. Primary customers: Lummi Island residents Monday, June 23, 2025 Rpt: Rpt Suppl Regular Supplemental Budget Request Public Works Administration Supp9 ID # 4981 J Fund 3919 Cost Center 39191000 Originator. James Lee 2. Problem to be solved. The Lummi Island Ferry provides the only available transportation service between Lummi Island and the mainland. The Whatcom Chief is aging and at risk of mechanical or structural failure. As the only boat in the ferry fleet, a new boat is necessary to ensure continuity and reliable service. 3a. Options /Advantages: N/A 3b. Cost savings: N/A 4a. Outcomes: A new ferry will be actively providing reliable service to Lummi Island 4b. Measures: The new ferry will be in service. 5a. Other Departments/Agencies: N/A 5b. Name the person in charge of implementation and what they are responsible for. N/A 6. Funding Source: There are multiple funding sources for this project including federal DOT, state funds including Move Ahead Washington and County Ferry Capital Improvement Program (C#202308021) and local funds. Monday, June 23, 2025 Rpt: Rpt Sup# Regular Exhibit "A" Exhibit A Proiect Based Budget - Budget Request Tracking Sheet Project Title: Lummi Island Ferry Replacement and Modernization Project Project Codes: CRP No. 919008 Project Based Budget Request: No. 1 Duration Requested: 5 yrs (2023, 2024, 2025, 2026, 2027) Current Approved I I Amended Project I I New Approved I Budget Account Project Activity Project Budget Budget Request Project Budget 595110 Preliminary Engineering (In -House) $588,975 $250,000 $838,975 595110 Preliminary Engineering (Consultant) $3,398,600 $1,250,000 $4,648,600 595110 Contigency For Project $125,000 $125,000 595200 Right of Way $125,000 $125,000 595300 Construction $0 595120 Construction Engineering (In -House & Consultant) $0 TOTAL $4,237,575 $1,500,000 $5,737,575 Current Approved Amended Project New Approved Object Account Project Funding Project Revenue Revenue Request Project Revenue 8397.1903 Local Funds (transfer from the Ferry Fare Capital Surcharge Fund) $250,000 $250,000 4334.0372 State MAW Funds (Reimbursement for preliminary engineering) $3,987,575 $3,987,575 4334.0391 County Ferry Capital Improvement Program (CFCIP) $500,000 $500,000 8397.1900 Operating Transfer In -(CFCIP Funding received in Road Fund) $1,000,000 $1,000,000 TOTAL $4,237,575 $1,500,000 $5,737,575 *MAW = Move Ahead Washington