HomeMy WebLinkAboutord2024-069Whatcom County COUNTY COURTHOUSE
f 311 Grand Avenue, Ste #105
Bellingham, WA 98225-4038
(360) 778-5010
Agenda Bill Master Report
File Number: AB2024-750
File ID: AB2024-750 Version: 1 Status: Adopted
File Created: 10/28/2024 Entered by: MMiterko@co.whatcom.wa.us
Department: Finance Division File Type: Ordinance
Assigned to: Council Finance and Administrative Services Committee Final Action: 11/19/2024
Agenda Date: 11/19/2024 Enactment #: ORD 2024-069
Related Files:
Primary Contact Email: atan(a�co.whatcom.wa.us
TITLE FOR AGENDA ITEM:
Ordinance amending the project budget for the Courthouse Building Envelope Fund, request no. 6
SUMMARY STATEMENT OR LEGAL NOTICE LANGUAGE:
Requests appropriation of $2,051,898 to fund design and continue replacing roofs, roof top mechanical
equipment and glazing for a total project budget of $17,044,807.
HISTORY OF LEGISLATIVE FILE
Date: Acting Body: Action: Sent To:
11/06/2024 Council INTRODUCED Council Finance and
Administrative Services
Committee
Aye: 7 Buchanan, Byrd, Donovan, Elenbaas, Galloway, Scanlon, and Stremler
Nay: 0
11/19/2024 Council Finance and Administrative RECOMMENDED FOR
Services Committee ADOPTION
Aye: 2 Byrd, and Donovan
Nay: 0
Absent: 1 Galloway
11/19/2024 Council ADOPTED
Aye: 7 Buchanan, Byrd, Donovan, Elenbaas, Galloway, Scanlon, and Stremler
Nay: 0
Whatcom County Page 1 Printed on 1112112024
Agenda Bill Master Report Continued (AB2024-750)
Attachments: Proposed Ordinance, Notice of Action Proposed on 11.6.2024
Whatcom County Page 2 Printed on 1112112024
PROPOSED BY: Executive
INTRODUCTION DATE: 11/06/24
ORDINANCE NO. 2024-069
ORDINANCE AMENDING THE PROJECT BASED BUDGET FOR THE COURTHOUSE
BUILDING ENVELOPE FUND, REQUEST NO. 6
WHEREAS, Ordinance No. 2014-075 established the project budget for the Courthouse
Building Envelope Fund with an initial budget of $250,000; and
WHEREAS, additional requests added $14,742,909 and to accomplish a multi -phase
extensive repair project to protect the Courthouse from water intrusion; and
WHEREAS, funding currently being requested is for design and to continue replacing
roofs, roof top mechanical equipment and glazing that has failed on courthouse additions; and
WHEREAS, funding for this work is available from Real Estate Excise Tax Fund I and
from the Public Utilities Improvement Fund (aka EDI Fund),
NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that Ordinance
2014-075 is hereby amended by adding $2,051,898 of expenditure authority, as described in
Exhibit A, to the amended project budget of $14,742,909 for a total amended project budget of
$17,044,807,
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APPROVED AS, TO FORM:
Approved by email/B Waldron/10/28/24
Civil Deputy Prosecutor
November 2024.
WHATCOM COUNTY COUNCIL
ATCO UNT, , WASHINGTON
Barry chanan, Chair of the Council
Exhibit A
2025-2026 Budget Preparation - Regular Additional Service Request
Administrative Services Facilities Management
ASR # 2025- 7134 Fund 359 Cost Center 359100 Originator: Rob Ney
Expenditure Type: One -Time Add'1 FTE ❑ Add'I Space ❑ Priority 1
Name of Request: Courthouse Exterior Project - Courthouse Roofs
Costs:
Object Object Description
7060 Repairs & Maintenance
2025 Requested I 2025 Approved
$2,051,898 $2,051,898
2026 Requested 2026 Approved
$0
8301.326 Operating Transfer In
($1,292,696)
($1,292,696)
$0
$0
8301.332 Operating Transfer In
($759,202)
($759,202)
$0
$0
Totals
$0
$0
$0
$0
1. Description of Request.
a) Describe the proposed activity or service, and indicate whether it is a higher or lower priority
than existing services in your department budget.
Continuation of HKP Courthouse Exterior Project as Defined in HKP Report Dated November 2015.
Continued efforts include replacing remaining roofs, and roof top mechanical equipment. The scope of
work also includes replacing glazing on the 1993 (East) addition, where glazing has failed. Efforts are
shown for cost/year. Each year has a design phase, typically for the following year construction (with the
exception of 2022). Also shown is the contract administration effort by the design team for each project
while under construction.
Companions to this ASR include 7498 (REETI) and 7499 (EDI) for cost share on project based on
courthouse square footage.
b) Who are the primary customers for this service?
All Departments and patrons of the Courthouse
2. Describe the problem this request addresses and why Whatcom County needs to address it.
The Courthouse exterior project was a multiyear maintenance project. The County has only undertaken
the first of this long series of repairs.
3. Options
a) What other options have you considered? Why is this the best option?
Deferred maintenance.
The longer these improvements/repairs are put out into the future, the more the work will cost County tax
payers.
b) What are the specific cost savings? (Quantify)
This project will be competitively bid and overall maintenance will be reduced.
4. Outcomes / Objectives
a) What outcomes will be delivered and when?
The phases slated for years 2023 and 2024 will be implemented and completed.
b) How will you know whether the outcomes happened?
The projects will be successfully completed.
Completing the projects on time and within budget.
5. Other Departments/Agencies
a) Will this ASR impact other departments or agencies? If so, please identify the departments and/or
agencies impacted and explain what the impact(s) will be.
The impacts will be minimal as the improvements are on the exterior of the courthouse.
Friday, October 18, 2024 Rpt: Rpt ASR Regular Reg/Appry
2025-2026 Budget Preparation - Regular Additional Service Request
Administrative Services Facilities Management
ASR # 2025 7134 Fund 359 Cost Center 359100 Originator. Rob Ney
b) If another department or agency is responsible for part of the implementation, name the person in
charge of implementation and what they are responsible for.
Rob Ney, Project & Operations Manager
6. What is the funding source for this request?
Frithy, October 18, 2024 Rpa: Rpr ASR Regular Reg/Appry