HomeMy WebLinkAboutord2024-036Whatcom County COUNTY COURTHOUSE
311 Grand Avenue, Ste #105
Bellingham, WA 98225-4038
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Agenda Bill Report
File Number: AB2024-337
File ID: AB2024-337 Version: 1 Status: Adopted
File Created: 05/13/2024 Entered by: MMiterko@co.whatcom.wa.us
Department: Finance Division File Type: Ordinance
Assigned to: Council Finance and Administrative Services Committee Final Action: 06/04/2024
Agenda Date: 06/04/2024 Enactment M ORD 2024-036
Related Files:
Primary Contact Email: bbennett@co.whatcom.wa.us
TITLE FOR AGENDA ITEM:
Ordinance amending Whatcom County Code 3.08.060, Bids and Proposals Required
SUMMARY STATEMENT OR LEGAL NOTICE LANGUAGE:
The attached ordinance amends Whatcom County Code 3.08.060, Bids and Proposals, by removing
the sunset clause of provision G in order to improve the efficiency of operations and update exemption
from bidding to be consistent with state law. Please see attached Exhibit A and memo.
HISTORY OF LEGISLATIVE FILE
Date: Acting Body:
Action:
Sent To:
05/21/2024 Council INTRODUCED Council Finance and
Administrative Services
Committee
Aye: 7 Buchanan, Byrd, Donovan, Elenbaas, Galloway, Scanlon, and Stremler
Nay: 0
06/04/2024 Council Finance and Administrative RECOMMENDED FOR
Services Committee ADOPTION
Aye: 3 Byrd, Galloway, and Donovan
Nay: 0
06/04/2024 Council ADOPTED
Aye: 7 Buchanan, Byrd, Donovan, Elenbaas, Galloway, Scanlon, and Stremler
Nay: 0
Whatcom County Page 1 Printed on 6/5/2024
Agenda Bill Report Continued (AB2024-337)
Attachments: Agenda Bill Report, Staff memo, Proposed Ordinance, Proposed Ordinance showing proposed
changes
Whatcom County Page 2 Printed on 61512024
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PROPOSED BY: FINANCE
INTRODUCTION DATES 21 24
ORDINANCE NO. 2024-036
AMENDING WHATCOM COUNTY CODE SECTION 3.08.060G (BIDS AND PROPOSALS
REQUIRED) TO UPDATE REQUIREMENTS FOR PURCHASING SYSTEM
WHEREAS, WCC 3.08.060 Bids and Proposals required provision G has a sunset
clause of June 18, 2024; and
WHEREAS, this provision enables the Health and Community services office to
effectively address emergent issues in a timely manner; and
WHEREAS, Whatcom County seeks to improve the efficiency of operations by
updating WCC 3,08.060 exemptions from bidding to be consistent with state law;
NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that WCC
3.08.060 is hereby amended as presented in Exhibit A.
AR6,Td) ttli to'.°/,day of June , 2024
3., A T ��� y
��
COUNT ( ®� �WHATCOM COUNTY COUNCIL
TES: W ATCOM N W SHINGTON
SE
Dana Brown- DS 55 ,,Qterk,6f the Council BarrCAcrhanan, Council Chair
WHATCOM CO'UNTY`EXECUTIVE
APPROVED AS TO FORM:
Approved by email/C. Quinn/B. Bennett
Civil Deputy Prosecutor
WHATCOM COUNTY WASHINGTON
S4 �4k &iLL
Satpal Si hu, County Executive
Approved ((( ) Denied
Date; Signed: r 12
EXHIBIT A
3.08.060 Bids and proposals required.
Awards of contracts for the acquisition of materials, supplies, services, tools, equipment or rental of
personal property and professional services exceeding $40,000 will be based upon bids or proposals
received in response to specifications and invitations to bid, except as provided below:
A. Sole source purchases shall not be required to go through competitive bidding. A purchase may be
determined to be sole source by the county executive or designee when the bidding process would be
futile because only one bidder could respond to the invitation.
B. In the event of an emergency when the public interest or property of the county would suffer material
injury or damage by delay, upon an order of the county executive declaring the existence of such
emergency and reciting the facts constituting same, the requirements governing competitive bids with
reference to any purchase or contract may be waived pursuant to RCW 36.32.270.
C. Public works projects involving funds not exceeding the amount allowed under RCW 39.04.155, or any
successor statute, may be completed utilizing the small works roster contract award process pursuant to
WCC 3.08.095.
D. Acquisition is from another public entity.
E. Contract does not require use of county funds.
F. The procurement of professional services may be completed utilizing the consultant roster award
process pursuant to WCC 3.08.096.
G. Contracts for services with non-profit organizations where contract terms limit payment to the
reimbursement of direct wages and benefits, supplies, beneficiary payments and overhead at the greater
of 10 percent or the approved federal indirect overhead rate calculated on direct costs.
H. Contract is for public defender services (RCW 36.32.245)
I. Contracts supporting low income housing projects (RCW 36.32.415)
J. Contracts for election materials containing the names of candidates and/or ballot titles (RCW
36.32,245).
Proposals from architects and engineers are subject to the requirements of Chapter 39.80 RCW. (Ord.
2022-046 Exh. A; Ord. 2021-083 Exh. A; Ord. 2021-070 Exh. A; Ord. 2016-032 Exh. A; Ord. 2013-029
Exh. A; Ord. 2007-004 Exh. A; Ord. 97-034 Exh. A; Ord. 93-042 Exh. H).