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Home My WebLink Aboutord2023-061• Whatcom County COUNTY COURTHOUSE 311 Grand Avenue, Ste #105 Bellingham, WA 98225-4038 (360) 778-5010 Agenda Bill Report File Number: AB2023-652 File ID: AB2023-652 Version: 1 Status: Adopted File Created: 09/27/2023 Entered by: LCumming@co.whatcom.wa.us Department: Public Works File Type: Ordinance Department Assigned to: Council Finance and Administrative Services Committee Final Action: 10/24/2023 Agenda Date: 10/24/2023 Enactment #: ORD 2023-061 Related Files: Primary Contact Email: sdraper@co.whatcom.wa.us TITLE FOR AGENDA ITEM: Ordinance amending the project based budget for the North Lake Samish Road Bridge No. 107 Replacement Fund, request No. 3 SUMMARY STATEMENT OR LEGAL NOTICE LANGUAGE: See memo HISTORY OF LEGISLATIVE FILE Date: Acting Body: Action: Sent To: 10/10/2023 Council INTRODUCED Council Finance and Administrative Services Committee Aye: 7 Buchanan, Byrd, Donovan, Elenbaas, Frazey, Galloway, and Kershner Nay: 0 10/24/2023 Council Finance and Administrative RECOMMENDED FOR Services Committee ADOPTION Aye: 3 Donovan, Frazey, and Kershner Nay: 0 10/24/2023 Council ADOPTED Aye: 7 Buchanan, Byrd, Donovan, Elenbaas, Frazey, Galloway, and Kershner Nay: 0 Whatcom County Page 1 Printed on 1012612023 Agenda Bill Report Continued (AB2023-652) Attachments: Agenda Bill Report, Proposed Ordinance, Memo To Council UPDATED on 10.5.2023 Whatcom County Page 2 Printed on 1012612023 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 PROPOSED BY: Public Works INTRODUCTION DATE: 10/10/2023 ORDINANCE No. 2023 - 061 ORDINANCE AMENDING THE PROJECT BASED BUDGET FOR THE NORTH LAKE SAMISH ROAD BRIDGE NO. 107 REPLACEMENT FUND, REQUEST NO. 3 WHEREAS, then North Lake Samish Road Bridge No. 107 Replacement project is Item Number B5 on the 2023-2028 Six Year Transportation Improvement Program; and WHEREAS, ordinance 2018-069 established the North Lake Samish Road Bridge No. 107 Replacement fund with an initial budget of $770,000 in local funds for work on preliminary engineering, environmental permitting and real estate acquisition; and WHEREAS, Whatcom County was awarded $8,997,310 in federal bridge replacement funds in December 2019 for the construction phase of this project; and WHEREAS, ordinances 2022-051 and 2022-097 amended this project based budget to bring in an additional $11,502,368 in both federal and local funds to complete preliminary engineering and to fund the construction phase of the project; and WHEREAS, this project was advertised for bids in the first quarter of 2022 with only one bid being received which was beyond the project budget resulting in the bid not being awarded; and WHEREAS, Whatcom County has been awarded an additional $1,974,900 in federal bridge replacement funds for the construction phase of this project bringing the total federal funds secured for this project to $10,972,210; and WHEREAS, these additional project revenues in federal bridge replacement funds, which are not included in the current project base budget, need to be included; and WHEREAS, additional construction funds are needed based on updated bridge construction estimates; and WHEREAS, this project will be re -advertised for bids in the fall of 2023 with construction scheduled to begin in the 2nd quarter of 2024; and WHEREAS, this is a multi -year capital project requiring budget approval, 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that Ordinance No. 2022-097 is hereby further amended adding $1,808,436 of expenditure authority, as described in Exhibit A, to the amended project budget total of $12,272,368 for a new total of $14,080,804. ADOPT�P, Ns,,?4th day of October 2023, -..;e C Darna Qrr vtCl,ork ofthe Council n � `� Ae APPROVED AS TO FORM: C ristopher Q inn 1' Senior Deputy Proseduting Attorney Civil Division WHATCOM COUNTY COUNCIL WHATCOM COUNTY, W SHINGTON Barr chanan, Chdir,6f the Council WHATCOM COUNTY EXECUTIVE WHATCOM COUNTY, WASHINGTON ■ . - . - . f.:�i��: � ;:ram' Exhibit "A" 9/25/2023 KMT Project Title: North Lake Samish Bridge No. 107 Replacement (Fund 378) Project Codes: CRP No. 913006 Project Based Budget Request: Request #3 Amended Budget Account Project Activity Current Project New Approved Approved Budget Project Budget Project Budget Request 595110 Preliminary Engineering (In -House) $307,050 $307,050 595110 Preliminary Engineering (Consultant) $558,868 $558,868 595510 Contingency For Project $650,000 $485,626 $1,135,626 595200 Right of Way $132,950 $132,950 595510 Construction (Bridge) $9,415,500 $1,287,710 $10,703,210 595510 Construction (Lake Samish Water District) $618,000 $35,100 $653,100 595120 Construction Engineering (In -House & Consultant) $590,000 $590,000 TOTAL $12,272,368 $1,808,436 $14,080,80 Amended Object Account Project Funding Current Project New Approved Approved Revenue Project Revenue Project Revenue Request 8301 Local Funds (transfer from Road Fund) $2,007,058-$687,190 $1,319,868 8301 Local Funds (transfer from Road Fund) - Contingency $650,000 $485,626 $1,135,626 4333.2021 Federal Bridge Replacement Funding $8,997,310 $1,974,900 $10,972,210 4344.1000 Lake Samish Water District $618,000 $35,100 $653,100 TOTAL $12,272,368 $1,808,436 $14,080,80 Supplemental Budget Request Public Works Engineering Bridge & Hydraulic Su/)p7 in ,4 4 372 Fund 378 Cost Center 378100 Originator: James Lee Expenditure Type: One -Time Year 1 2023 Add'I FTE ❑ Add'I Space ❑ Priority 1 Name of Request. N. Lake Samish Bridge No. 107 Replacement Amend 3 X `- 4" ,By Randy Department Head Signature (Required on Hard Copy Submission) Date Costs: Object Object Description Amount Requested 4333.2021 Bridge Replacement (BR/BRR) ($1,974,900) 4344.1000 ...__.. Road Repair & Maint -------- --_------- - ($35,100) 7380 Other Improvements $1,808,436 8301 Operating Transfer In $201,564 Request Total $0 la. Description of request: This project is located on the north end of Lake Samish in Section 27, T37N, R3E. This project will replace the existing 250-foot span structurally deficient bridge which has reached the end of its service life. This project is listed as Item No. B5 on the 2023-2028 Six Year Transportation Improvement Program. The existing North Lake Samish Bridge No. 107 is a 250-foot span all timber structure which is considered structurally deficient due to deterioration in the timber glulam girders. It is currently weight restricted and has a temporary stop sign controlled one -lane restriction across the bridge center span to address the deficiencies. The existing bridge will be replaced with a new precast concrete girder bridge structure. 1b. Primary customers: General public, emergency services and residents of the greater Lake Samish area. 2. Problem to be solved: Replace the existing structurally deficient and restricted bridge with a new precast concrete girder bridge structure that will allow for the unrestricted movement of all legal loads. 3a. Options /Advantages: n/a 3b. Cost savings: n/a 4a. Outcomes: The outcome of this project will be replacement of the existing timber bridge structure with a new concrete bridge structure. 4b. Measures: Completion of the new bridge structure. 5a. Other Departments/Agencies: n/a 5b. Name the person in charge of implementation and what they are responsible for: James E. Lee, P.E., Bridge Program Manager 6. Funding Source: Whatcom County has been awarded a total of $10,972,210 in federal bridge replacement funds for the Monday, September 25, 2023 Rpt: Rpt Suppl Regular Supplemental Budget Request Public Works Engineering Bridge & Hydraulic pp r IDr.3r� 1 Fund 378 Cost Center 378100 Originator. James Lee construction phase of this project. These additional awards have resulted less funding required from the Road fund therefore this request reduces the road fund contribution by $201,564. Monday, September 25, 2023 Rpt: Rpt Suppl Regular