HomeMy WebLinkAboutFinance Sep 26 2023Whatcom County
Council Finance and Administrative Services Committee
COUNTY COURTHOUSE
311 Grand Avenue, Ste #105
Bellingham, WA 98225-4038
(360)778-5010
Committee Minutes - Final
Tuesday, September 26, 2023
10:15 AM
Hybrid Meeting
HYBRID MEETING - ADJOURNS BY 11:35 A.M., MAY BEGIN EARLY
(PARTICIPATE IN -PERSON, SEE REMOTE JOIN INSTRUCTIONS AT
www.whatcomcounty.us/joinvirtualcouncil, OR CALL 360.778.5010)
COUNCILMEMBERS
Todd Donovan
Carol Frazey
Kathy Kershner
CLERK OF THE COUNCIL
Dana Brown -Davis, C.M.C.
Council Finance and Administrative Committee Minutes - Final September 26, 2023
Services Committee
Call To Order
Roll Call
Committee Chair Kathy Kershner called the meeting to order at 10:18 a.m.
in a hybrid meeting.
Present: 3 - Todd Donovan, Carol Frazey, and Kathy Kershner
Also Present: Tyler Byrd, Barry Buchanan, Ben Elenbaas, and Kaylee Galloway
Announcements
Council "Consent Agenda" Items
Donovan moved to approve Consent Agenda items one through twenty-six.
Donovan stated he had a question on item number 26 (AB2023-633).
Mike Hilley, Emergency Medical Services (EMS) Manager, answered why
the Fire Departments/Districts would not sign "Amendment 2" presented to
them in February of 2023, and whether figuring out the amount that the
various districts get is an annual process.
Councilmembers voted on the Consent items (see votes on individual items
below).
1. AB2023--5.5 1 Request authorization for the County Executive to sign the "Government Entity
Release of All Claims" related to the settlement agreement between Altria and the
settling government entity plaintiffs in the .TUUL e-cigarette multi -district litigation
(MDL)
Donovan moved that the Request for Motion be RECOMMENDED FOR
APPROVAL. The motion carried by the following vote:
Aye: 3 - Donovan, Frazey, and Kershner
Nay: 0
2. A13202 _58 7 Request authorization for the County Executive to enter into an interlocal agreement
between Whatcom County and Blaine School District to provide funding for a
Behavioral Health Coach staff position, in the amount of $315,000
Donovan moved that the Interlocal be RECOMMENDED FOR
AUTHORIZATION BY CONSENT. The motion carried by the following
vote:
Aye: 3 - Donovan, Frazey, and Kershner
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Council Finance and Administrative Committee Minutes - Final September 26, 2023
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Nay: 0
3. AB2023-59J Request authorization for the County Executive to enter into an interlocal agreement
amendment between Whatcom County and Washington State Department of Health
to deliver various public health services in the amount of $1,893,352 for a total
amended contract amount of $14,071,769
Donovan moved that the Interlocal be RECOMMENDED FOR
AUTHORIZATION BY CONSENT. The motion carried by the following
vote:
Aye: 3 - Donovan, Frazey, and Kershner
Nay: 0
4. A13202. -595 Request authorization for the County Executive to enter into an agreement between
Whatcom County and Sanitary Service Company to lease the Cedarville and Birch
Bay Transfer Stations, in the amount of $6,997
Donovan moved that the Contract be RECOMMENDED FOR
AUTHORIZATION BY CONSENT. The motion carried by the following
vote:
Aye: 3 - Donovan, Frazey, and Kershner
Nay: 0
5. AR210,23 - 94 Request authorization for the County Executive to enter into an interlocal agreement
between Whatcom County, the seven cities, and the Whatcom Council of
Governments concerning cost sharing associated with the 2025 Comprehensive Plan
update and Urban Growth Area review, in the amount of $600,000
Donovan moved that the Interlocal be RECOMMENDED FOR
AUTHORIZATION BY CONSENT. The motion carried by the following
vote:
Aye: 3 - Donovan, Frazey, and Kershner
Nay: 0
6. AB2023-599 Request authorization for County Executive to enter into an interlocal agreement
amendment with Whatcom County Fire District 7 to increase the compensation for
Community Paramedic Services in the amount of $37,664 for a total amended
amount of $941,716
Donovan moved that the Interlocal be RECOMMENDED FOR
AUTHORIZATION BY CONSENT. The motion carried by the following
vote:
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Council Finance and Administrative Committee Minutes - Final September 26, 2023
Services Committee
Aye: 3 - Donovan, Frazey, and Kershner
Nay: 0
7. i fit),'? E,)_ Request authorization for the County Executive to enter into a contract between
Whatcom County and Whatcom Family & Community Network to deliver youth
prevention programs, in the amount of $185,000
Donovan moved that the Contract be RECOMMENDED FOR
AUTHORIZATION BY CONSENT. The motion carried by the following
vote:
Aye: 3 - Donovan, Frazey, and Kershner
Nay: 0
8. It<:a�31, Request authorization for the County Executive to enter into a contract between
Whatcom County and Opportunity Council to provide pass through funding for direct
public services to low- and moderate -income persons in Whatcom, Island, and San
Juan Counties in the amount of $134,000
Donovan moved that the Contract be RECOMMENDED FOR
AUTHORIZATION BY CONSENT, The motion_ carried by the following
vote:
Aye: 3 - Donovan, Frazey, and Kershner
Nay: 0
9. A11 023.E02_ Request authorization for the County Executive to enter into a contract between
Whatcom County and the Washington State Department of Commerce to help cover
a portion of the Victim/Witness Coordinator position salary and benefits in an amount
not to exceed $60,461.00
Donovan moved that the Interlocal be RECOMMENDED FOR
AUTHORIZATION BY CONSENT. The motion carried by the following
vote:
Aye: 3 - Donovan, Frazey, and Kershner
Nay: 0
10. A 20 23n6012_ Request authorization for the County Executive to enter into an interlocal agreement
between Whatcom County and City of Bellingham for the removal of solid and
hazardous waste related to encampments and illegal dump sites, in the amount of
$150,000
Donovan moved that the Interlocal be RECOMMENDED FOR
AUTHORIZATION BY CONSENT. The motion carried by the following
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Council Finance and Administrative Committee Minutes - Final September 26, 2023
Services Committee
vote:
Aye: 3 - Donovan, Frazey, and Kershner
Nay: 0
11. A13 2t?2.: -604 Request authorization for the County Executive to enter into a contract between
Whatcom County and the United States Department of Interior, U.S. Geological
Survey (USGS) to jointly fund stream gaging stations in the Nooksack River, in the
amount of $117,217 (Council acting as the Whatcom County Flood Control Zone
District Board of Supervisors)
Donovan moved that the Contract (FCZDBS) be RECOMMENDED FOR
AUTHORIZATION BY CONSENT. The motion carried by the following
vote:
Aye: 3 - Donovan, Frazey, and Kershner
Nay: 0
12. l4132013 606 Request authorization for the County Executive to enter into an interlocal agreement
between Whatcom County and Washington State Department of Children, Youth and
Families for the Nurse Family Partnership Program, in the amount of $378,495.59
Donovan moved that the Interlocal be RECOMMENDED FOR
AUTHORIZATION BY CONSENT. The motion carried by the following
vote:
Aye: 3 - Donovan, Frazey, and Kershner
Nay: 0
13. A1.32023_-60I Request authorization for the County Executive to enter into an interlocal agreement
between Whatcom County and Washington State Health Care Authority for
expansion of the LEAD Program, in the amount of $1,175,834
Donovan moved that the Interlocal be RECOMMENDED FOR
AUTHORIZATION BY CONSENT. The motion carried by the following
vote:
Aye: 3 - Donovan, Frazey, and Kershner
Nay: 0
14. AB2023--60b Request approval for the County Executive to authorize the purchase of six (6)
servers, using the Washington State Contract #05815, from CDW-G, in an amount
not to exceed $81,382.40
Donovan moved that the Bid Award be RECOMMENDED FOR
AUTHORIZATION BY CONSENT. The motion carried by the following
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Council Finance and Administrative Committee Minutes - Final September 26, 2023
Services Committee
vote:
Aye: 3 - Donovan, Frazey, and Kershner
Nay: 0
15. AB2023-611., Request authorization for the County Executive to enter into an interlocal agreement
between Whatcom County and Whatcom Fire District No. 5 for fire protection
services on park properties in the annual amount of $283.18
Donovan moved that the Interlocal be RECOMMENDED FOR
AUTHORIZATION BY CONSENT. The motion carried by the following
vote:
Aye: 3 - Donovan, Frazey, and Kershner
Nay: 0
16. &B.2023a 14 Request authorization for the County Executive to enter into an interlocal agreement
between Whatcom County and Mount Baker School District to provide funding for
professional mental health services, in the amount of $285,000
Donovan moved that the Interlocal be RECOMMENDED FOR
AUTHORIZATION BY CONSENT. The motion carried by the following
vote:
Aye: 3 - Donovan, Frazey, and Kershner
Nay: 0
17. A,132023^617 Request approval for the County Executive to award RFP #23-52, and authorization
to enter into a 36-month lease with Global Lease Group for leasing four vehicles for
the Sheriffs Office, in the amount of $195,423.55
Donovan moved that the Bid Award be RECOMMENDED FOR
AUTHORIZATION BY CONSENT. The motion carried by the following
vote:
Aye: 3 - Donovan, Frazey, and Kershner
Nay: 0
18. AB.O23-618 Request authorization for the County Executive to enter into a contract between
Whatcom County and West Publishing - Thomson Reuters to provide a subscription
agreement for an online database for legal research in the amount of $212,244.10
Donovan moved that the Contract be RECOMMENDED FOR
AUTHORIZATION BY CONSENT. The motion carried by the following
vote:
Aye: 3 - Donovan, Frazey, and Kershner
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Council Finance and Administrative Committee Minutes - Final September 26, 2023
Services Committee
Nay: 0
19. / B2023--61, 9 Request authorization for the County Executive to enter into a contract between
Whatcom County and Whatcom Long Term Recovery Group in the amount of
$527,888 to support the County's efforts following the November 2021 flood event
Donovan moved that the Contract be RECOMMENDED FOR
AUTHORIZATION BY CONSENT. The motion carried by the following
vote:
Aye: 3 - Donovan, Frazey, and Kershner
Nay: 0
20. A132023 620 Request authorization for the County Executive to enter into a contract between
Whatcom County and Whatcom Long Term Recovery Group in the amount of
$1,332,000 to support the County's efforts to aid those impacted by the November
2021 flood event
Donovan moved that the Contract be RECOMMENDED FOR
AUTHORIZATION BY CONSENT. The motion carried by the following
vote:
Aye: 3 - Donovan, Frazey, and Kershner
Nay: 0
21. A132 2-21-6 `� , Request authorization for the County Executive to enter into a contract between
Whatcom County and the Administrative Office of the Courts in the amount of
$191,377
Donovan moved that the Interlocal be RECOMMENDED FOR
AUTHORIZATION BY CONSENT. The motion carried by the following
vote:
Aye: 3 - Donovan, Frazey, and Kershner
Nay: 0
22. AB2023-626 Request authorization for County Executive to enter into an interlocal agreement
between Whatcom County and Bellingham Fire Department for additional Medic 75
implementation costs in the amount of $262,806.22
Donovan moved that the Interlocal be RECOMMENDED FOR
AUTHORIZATION BY CONSENT. The motion carried by the following
vote:
Aye: 3 - Donovan, Frazey, and Kershner
Nay: 0
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Council Finance and Administrative Committee Minutes - Final September 26, 2023
Services Committee
23. B2023-62 7 Request authorization for the County Executive to enter into an interlocal agreement
between Whatcom County and Bellingham Fire Department for expenses related to
onboarding lateral paramedics in the amount of $138,100.36
Donovan moved that the Interlocal be RECOMMENDED FOR
AUTHORIZATION BY CONSENT. The motion carried by the following
vote:
Aye: 3 - Donovan, Frazey, and Kershner
Nay: 0
24. AB-20,2.3 '62.9 Request authorization for the County Executive to enter into an interlocal agreement
between Whatcom County and Lynden Fire Department for Medic 75
implementation costs in the amount of $12,720.36
Donovan moved that the Interlocal be RECOMMENDED FOR
AUTHORIZATION BY CONSENT. The motion carried by the following
vote:
Aye: 3 - Donovan, Frazey, and Kershner
Nay: 0
25. AB-202 -w 311_ Request authorization for the County Executive to enter into an interlocal amendment
between Whatcom County and Fire Protection District #5 to add the 2023 basic life
support allocation in the amount of $23,880.48 for a total compensation of
$85,635.87
Donovan moved that the Interlocal be RECOMMENDED FOR
AUTHORIZATION BY CONSENT. The motion carried by the following
vote:
Aye: 3 - Donovan, .Frazey, and Kershner
Nay: 0
26. AB2023-633 Request authorization for the County Executive to enter into an interlocal amendment
between the Fire Departments and Fire Agencies to extend the term and add the
2023 allocation for Basic Life Support Services in the amount of $1,476,119.52 for a
total compensation of $7,427,409.07
Donovan moved that the Interlocal be RECOMMENDED FOR
AUTHORIZATION BY CONSENT. The motion carried by the following
vote:
Aye: 3 - Donovan, Frazey, and Kershner
Nay: 0
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Services Committee
Special Presentation
1. AB20 3-615 Report from the Human Resources Division of the Administrative Services
Department
The following people read from a presentation (on file):
• Melissa Keeley, Administrative Services Department Human
Resources
• Donnie LaPlante, Administrative Services Department Human
Resources
They answered where we landed on the number of sessions that would be
covered as a part of the Kepro Employee Assistance Program (EAP)
contract and whether there have been any discussions about increasing that
number or making more sessions available to those who might need it.
Galloway stated she would like to put those questions out there so the
Council can think through what their options are if they need to put forward
more funding.
Keeley continued the presentation.
Frazey thanked the presenters for being creative with their recruitment
ideas and for the increase in diversity training.
This agenda item was REPORTED.
Committee Discussion and Recommendation to Council
1. h,13202 �-555 Ordinance amending Whatcom County Code Sections 1.08.090 and 1.08.170 to
reflect amended Charter language related to signature requirements for initiatives
Frazey moved that the Ordinance be RECOMMENDED FOR ADOPTION.
The motion carried by the following vote:
Aye: 2 - Frazey, and Kershner
Nay: 0
Temp Absent: 1 - Donovan
2. A132023--585 Ordinance amending the 2023 Whatcom County Budget, request no. 13, in the
amount of $12,557,496 (supplemental amended to $12,473,352)
Frazey moved that the SUBSTITUTE Ordinance be RECOMMENDED FOR
ADOPTION.
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Council Finance and Administrative Committee Minutes - Final September 26, 2023
Services Committee
Kayla Schott-Bresler, Strategic Initiatives Special Programs Manager,
answered if by approving this Council is also approving the revenue loss
proposal that the Administration proposed at the last meeting, and she stated
it would be the first step in the revenue loss plan. This moves the first $2.3
million (to specific project -based budgets) and in October, they anticipate
transferring another $5.1 million in revenue loss to a newly established
fund. She stated there is no net impact in the General Fund through these
budget supplementals and the $2.3 million is consistent with the Council
spending plan.
Tyler Schroeder, Director of Administrative Services, answered how many
positions are included in this supplemental and stated there are six
positions.
Doug Chadwick, Undersheriff, answered and explained why the
Administrative Lieutenant for the Corrections Bureau was removed from
the proposed Budget Supplemental. They are looking at doing it in 2024.
Schott-Bresler, answered whether there is a fund being set up for the money
they will be saving from the General Fund and whether that is in a separate
agenda item.
Schroeder answered whether the Administration is confident we will be able
to continue funding the positions through the current revenue sources we
have, how many of the temporary ARPA-funded positions are in the Public
Defender's Office and whether this will make those more permanent, and
whether the Council will see another slate of requests from departments for
the mid -biennium review since none of these are mid -biennium requests.
He stated that is correct and he spoke about the mid -biennium review
process.
Frazey's motion that the SUBSTITUTE Ordinance be RECOMMENDED
FOR ADOPTION carried by the following vote:
Aye: 3 - Donovan, Frazey, and Kershner
Nay: 0
3. Al 023-591. Resolution amending the Flood Control Zone District & Subzones 2023 budget,
request no. 2, in the amount of $655,792
Frazey moved that the Resolution (FCZDBS) be RECOMMENDED FOR
APPROVAL.
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Council Finance and Administrative Committee Minutes - Final September 26, 2023
Services Committee
Gary Stoyka, Public Works Department, answered whether this is creating a
position to help manage the Floodplain Integrated Planning (FLIP) process
with Public Works, and he briefed the Councilmembers on grants for
capacity. He answered what the Puget Sound watershed grants are and
whether they are from State money.
Frazey's motion that the Resolution (FCZDBS) be RECOMMENDED FOR
APPROVAL carried by the following vote:
Aye: 3 - Donovan, Frazey, and Kershner
Nay: 0
Items Added by Revision
Other Business
Adiournment
There were no agenda items added by revision.
There was no other business.
The meeting adjourned at 10:57 a.m.
ATT%"'r�''
��s®m �.
WHATCOM COUNTY COUNCIL
WHATCOM COUNTY, WA
p
Kathy Kershner-via email 10/2/2023
Daria;Browfi- 0t iy,. o' npil Clerk
Kathy Kershner, Committee Chair
n vi
Kristi Felbinger, Minutes Transcription
Wleatcom County Page 10