HomeMy WebLinkAboutord2022-081Whatcom County COUNTY COURTHOUSE
311 Grand Avenue, Ste #105
Bellingham, WA 98225-4038
(360)778-5010
Agenda Bill Master Report
File Number: AB2022-614
File ID: AB2022-614 Version: 1 Status: Adopted
File Created: 10/26/2022 Entered by: MCaldwel@co.whatcom.wa.us
Department: Finance Division File Type: Ordinance
Assigned to: Council Finance and Administrative Services Committee Final Action: 11/22/2022
Agenda Date: 11/22/2022 Enactment #: ORD 2022-081
Primary Contact Email: mcaldwel@co.whatcom.wa.us
TITLE FOR AGENDA ITEM:
Ordinance amending the project budget for the Finance System Software Fund, request no. 1
SUMMARY STATEMENT OR LEGAL NOTICE LANGUAGE:
Requests appropriation of an additional $1,604,000 to perform the core upgrade of the J. D. Edwards
financial system for an amended total budget of $3,354,000.
HISTORY OF LEGISLATIVE FILE
Date: Acting Body: Action: Sent To:
11/09/2022 Council
INTRODUCED Council Finance and
Administrative Services
Committee
Aye:
6
Buchanan, Byrd, Donovan, Frazey, Galloway, and Kershner
Nay:
1
Elenbaas
Absent:
0
11/22/2022 Council Finance and Administrative
RECOMMENDED FOR
Services Committee
ADOPTION
Aye:
3
Byrd, Frazey, and Kershner
Nay:
0
Absent:
0
11/22/2022 Council ADOPTED
Aye: 7 Buchanan, Byrd, Donovan, Elenbaas, Frazey, Galloway, and Kershner
Nay: 0
Absent: 0
Whatcom County Page 1 Printed on 1112312022
Agenda Bill Master Report Continued (AB2022-614)
Attachments: Proposed Ordinance, Proposed Exhibit A, Additional Service Request
Whatcom County Page 2 Printed on 1112312022
PROPOSED BY: Executive Sidhu
INTRODUCTION DATE: November. 9, 2022
ORDINANCE NO. 2022-081
ORDINANCE AMENDING THE PROJECT BUDGET FOR THE FINANCE
SYSTEM SOFTWARE FUND, REQUEST NO. 1
WHEREAS, this fund was established by Ordinance No. 2018-049 to
replace the outdated J.D. Edwards World financial system software; and
WHEREAS, the project team has worked with a consultant on
requirements and has performed a significant amount of research with vendors
and other organizations; and
WHEREAS, J.D. Edwards Enterprise One software has been chosen as
the best system for County needs; and
WHEREAS, the Request for Proposal for an implementation consultant
closed in May of 2022 and we are now able to more accurately estimate project
costs, and
WHEREAS, it has been determined that the project will need additional
funding to perform the core upgrade by the end of 2023, and
WHEREAS, funding is available from the residual balance remaining in the
County's Administrative Services Health Self - Insurance fund balance,
NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council
that Ordinance 2018-049 is hereby amended, effective January 1, 2023, by adding
$1,604,000 of expenditure authority, as described in Exhibit A, to the original project
budget of $1,750,000, for a total project budget of $3,354,000.
AD.QPTEDa,h)5 22nd day of November
t:o�°®
ATT. w
Dana Qrow/n,RV0rk of the Coun --
APPROVED'A� Y0,FORM
Approved by email/C Quinn/M Caldwell
Civil Deputy Prosecutor
, 2022.
WHATC >r/I/I COUNTY COUNCIL
WHAT - O`M C NTY, WAS NGTON
To (C'nhov CoLKcil Chair
( Approved ( ) Denied
&o4= &.0ko-
Satpal Sidhu, ounty Executive
EXHIBIT A
FINANCE SYSTEM SOFTWARE PROJECT BUDGET FUND (Fund 375)
Amendment #1
Account Description
Original
Amendment #1
Total Amended
Expenditures
Project Budget
to Ord. 2018-049
Project Budget
6630 Professional Services
$125,000
$1,604,000
$1,729,000
7420 Computer -Capital Outlays
$1,625,000
$0
$1,625,000
$1,750,000
$1,604,000
$3,354,000
Revenues
8301 Admin Services Fund Transfer In
$0
$1,604,000
$1,604,000
8301.001 General Fund Transfer
$1,750,000
$0
$1,750,000
$1,750,000
$1,604,000
$3,354,000