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Home My WebLink AboutFinance Oct 11 2022Whatcom County Council Finance and Administrative Services Committee COUNTY COURTHOUSE 311 Grand Avenue, Ste #105 Bellingham, WA 98225-4038 (360)778-5010 Committee Minutes - Final Tuesday, October 11, 2022 10:30 AM Hybrid Meeting HYBRID MEETING - ADJOURNS BY 11:30 A.M. (PARTICIPATE IN -PERSON, SEE REMOTE JOIN INSTRUCTIONS AT www.whatcomcounty.us/joinvirtualcouncil, OR CALL 360.778.5010) COUNCILMEMBERS Tyler Byrd Carol Frazey Kathy Kershner CLERK OF THE COUNCIL Dana Brown -Davis, C.M.C. Council Finance and Administrative Committee Minutes - Final October 11, 2022 Services Committee Call To Order Roll Call Committee Chair Tyler Byrd called the meeting to order at 10:35 a.m. in a hybrid meeting. Present: 3 - Tyler Byrd, Carol Frazey, and Kathy Kershner Absent: None Also Present: Barry Buchanan, Todd Donovan, Ben Elenbaas, and Kaylee Galloway Announcements Special Presentation 1. AB2022 552 Report from the Assessor's Office Rebecca Xczar, County Assessor, reported and answered whether there is still a pending appeal on one of the commercial property appraisals at Cherry Point or whether that has been resolved, whether the Petro Gas appeal is a multi -year process to resolve, whether all of those appeals go to court, whether a property that is in the appeal process is only required to pay tax on the value of what they say the property is worth but then any additional value will accrue interest if the appeal is settled in the County's favor, whether it is fair that regular people in the district are paying extra to make up the difference for what the industry is not paying and whether the process can be moved along faster, whether the interest being paid works out in the County's favor, and whether Petro Gas can modify their appeal to a different amount. Frazey thanked Xczar for the presentation and stated she appreciated the insert describing the inspection process that was included this year in the change of value notices that went out. This agenda item was REPORTED. Council "Consent Agenda" Items Byrd asked if there were any Consent Agenda items that Councilmembers would like to vote on separately but there were none. Frazey moved that the Consent Agenda items be Recommended for Authorization by Consent. Consent Agenda item numbers two, four, five, and six regarding senior Whatcom County page 1 Council Finance and Administrative Committee Minutes - Final October 11, 2022 Services Committee activity centers The following people answered questions: • Tyler Schroeder, Director of Administrative Services • Bennett Knox, Parks and Recreation Department Director They answered whether the agreements for the senior activity centers are four separate contracts for $127,000 each or whether it is one $127,000 contract for all four, how much the cities are contributing since they are County -run programs in the cities, why there is a set amount of funding if there are disparities in usage levels of the facilities, whether there will be additional contracts coming for the other county facilities (Point Roberts, Sumas, and Everson), and whether they will spend the same $127,000 for the Everson center as they are for the Bellingham center. Consent Agenda _ item number eight (AB2022-557) Brad Bennett, Administrative Services Department Finance, answered whether the reason they did not do a Request for Proposal (RFP) or bid for this vendor is because the amount is under a certain threshold, and whether the County generally puts a request out for bids before they extend a contract. Councilmembers voted on the Consent Agenda (see motion and votes on individual items below). AB2022-524 Request authorization for the County Executive to enter into an agreement between Whatcom County and the Camp Horizon Foundation for use of the buildings at Bay Horizon Park to operate a residential camp serving disabled teens and adults Frazey moved that the Agreement be RECOMMENDED FOR AUTHORIZATION BY CONSENT. The motion carried by the following vote: Aye: 3 - Byrd, Frazey, and Kershner Nay: 0 Absent: 0 2. AB2022-528 Request authorization for the County Executive to enter into an interlocal agreement between Whatcom County and the City of Blaine for staffing and operation of the Blaine Senior Activity Center, in the amount $127,460 over two years Frazey moved that the Interlocal be RECOMMENDED FOR AUTHORIZATION BY CONSENT. The motion carried by the following W/iatcom County Page 2 Council Finance and Administrative Committee Minutes - Final October 11, 2022 Services Committee vote: Aye: 3 - Byrd, Frazey, and Kershner Nay: 0 Absent: 0 3. A132022-539, Request authorization for the County Executive to enter into an interlocal amendment between Whatcom County and the City of Sumas to extend the term of the Jail Use Agreement until December 31, 2023 Frazey moved that the Interlocal be RECOMMENDED FOR AUTHORIZATION BY CONSENT. The motion carried by the following vote: Aye: 3 - Byrd, Frazey, and Kershner Nay: 0 Absent: 0 4. AB2022-540 Request authorization for the County Executive to enter into an interlocal agreement between Whatcom County and the City of Lynden for staffing and operation of the Lyndeli Senior A%AIVlty Center, lli the amount $127,460 over 1.Wo years Frazey moved that the Interlocal be RECOMMENDED FOR AUTHORIZATION BY CONSENT. The motion carried by the following vote: Aye: 3 - Byrd, Frazey, and Kershner Nay: 0 Absent: 0 5. AB2022-542 Request authorization for the County Executive to enter into an agreement between Whatcom County and the Whatcom Council on Aging for staffing and operation of the Bellingham Senior Activity Center, in the amount $127,460 over two years Frazey moved that the Agreement be RECOMMENDED FOR AUTHORIZATION BY CONSENT. The motion carried by the following vote: Aye: 3 - Byrd, Frazey, and Kershner Nay: 0 Absent: 0 6. AB2022-543 Request authorization for the County Executive to enter into an agreement between Whatcom County and the Jet Oldsters Association of Ferndale for staffing and Whatcom County Page 3 Council Finance and Administrative Committee Minutes - Final October 11, 2022 Services Committee operation of the Ferndale Senior Activity Center, in the amount $127,460 over two years Frazey moved that the Agreement be RECOMMENDED FOR AUTHORIZATION BY CONSENT. The motion carried by the following vote: Aye: 3 - Byrd, Frazey, and Kershner Nay: 0 Absent: 0 7. AB2022-544 Request authorization for the County Executive to enter into an agreement between Whatcom County and the Jet Oldsters Association of Ferndale to provide custodial services and supervision when the Ferndale Senior Activity Center is reserved after program hours, in exchange for 75% of the revenue generated from the facility reservation Frazey moved that the Agreement be RECOMMENDED FOR AUTHORIZATION BY CONSENT. The motion carried by the following vote: Aye: 3 - Byrd, Frazey, and Kershner Nay: 0 Absent: 0 8. AB2022-557 Request authorization for the County Executive to enter into a contract amendment between Whatcom County and The Master's Touch, LLC to provide printing and mailing services for real and personal property revaluation notices and personal property renditions in the amount of $22,600 for a total amended contract amount of $67,800 Frazey moved that the Contract be RECOMMENDED FOR AUTHORIZATION BY CONSENT. The motion carried by the following vote: Aye: 3 - Byrd, Frazey, and Kershner Nay: 0 Absent: 0 9. A112022 µ561 Request authorization for the County Executive to enter into a contract between Whatcom County and United Way of Whatcom County to coordinate Help Me Grow planning and implementation, in the amount of $59,400 Frazey moved that the Contract be RECOMMENDED FOR ffhatcoln County Page 4 Council Finance and Administrative Committee Minutes - Final Services Committee October 11, 2022 AUTHORIZATION BY CONSENT. The motion carried by the following vote: Aye: 3 - Nay: 0 Absent: 0 Items Added by Revision Other Business Adiournment Byrd, Frazey, and Kershner There were no agenda items added by revision. There was no other business. The meeting adjourned at 11:08 a.m. ATTEST: ,I,:,:as;�s "e ." C lJ g a a Dana BroWo-D, s, C ilklerk R. Gvju Kristi Felbinger, Minutes Transcription WHATCOM COUNTY COUNCIL WHATCOM COUNTY, WA Tyler Byrd -via email 10/31/2022 Tyler Byrd, Committee Chair Whatcom County page 5