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HomeMy WebLinkAboutres2021-039Whatcom County COUNTY COURTHOUSE 311 Grand Avenue, Ste #105 �= Bellingham, WA 98225-4038 (360) 778-5010 Agenda Bill Master Report File Number: AB2021-515 File ID: AB2021-515 Version: 1 Status: Approved File Created: 08/31/2021 Entered by: SMock@co.whatcom.wa.us Department: Public Works File Type: Resolution Requiring a Public Hearing Department Assigned to: Council Final Action: 09/28/2021 Agenda Date: 09/28/2021 Enactment#: RES 2021-039 Primary Contact Email: sdraper TITLE FOR AGENDA ITEM: Resolution in the matter of the Whatcom County Six -Year Transportation Improvement Program (STIP) for the years 2022 through 2027 SUMMARY STATEMENT OR LEGAL NOTICE LANGUAGE: Each year the County is required to update its Six -Year Transportation Improvement Program (STIP), per RCW 35.77.010 and RCW 36.81.121. The STIP includes the capital elements of the first six years of the Fourteen -Year Ferry Program. The STIP is intended as a planning tool for local, state, and federally funded projects and is designed to identify projects for preliminary engineering, right-of-way purchase and/or construction HISTORY OF LEGISLATIVE FILE Date: Acting Body: Action: Sent To: 09/14/2021 Council INTRODUCED FOR PUBLIC Council HEARING Aye: 7 Browne, Buchanan, Byrd, Donovan, Elenbaas, Frazey, and Kershner Nay: 0 Absent: 0 09/28/2021 Council APPROVED Aye: 7 Browne, Buchanan, Byrd, Donovan, Elenbaas, Frazey, and Kershner Nay: 0 Absent: 0 Whatcom County Page 1 Printed on 913012021 Agenda Bill Master Report Continued (AB2021-515) Attachments: Staff Memo, 2022-2027 resolution, 2022-2027 Project Narratives, Attachments, E. 2020 Annual Bridge Report FINAL, Exhibit A 2022-2027 Draft STIP, Exhibit B 2022-2035 Ferry Capital Plan Final Whatcom County Page 2 Printed on 913012021 PROPOSED BY: Public Works INTRODUCED: 9/1 4/2021 RESOLUTION NO. 2021-039 SIX -YEAR TRANSPORTATION IMPROVEMENT PROGRAM FOR THE YEARS 2022 THROUGH 2O27 WHEREAS, pursuant to RCW 36.81,121, Whatcom County is required to prepare and approve a Six -Year Transportation Improvement Program each year; and WHEREAS, pursuant to RCW 36.54.015, Whatcom County is required to prepare a Fourteen -Year Ferry Capital Program each year; and WHEREAS, the Road Priority Array and the Annual Bridge Report were made available to the legislative authority during the preparation of this program; and WHEREAS, following approval of the Six -Year Transportation Improvement Program, the law requires an annual review of the work accomplished underthe program and a determination of current transportation needs; and WHEREAS, based upon the findings of the annual review, and after a public hearing, a Six -Year Transportation Improvement Program shall be approved; and WHEREAS, pursuant to RCW 36.81.121, the Six -Year Transportation Improvement Program and Fourteen -Year Ferry Capital Program must be consistent with the County comprehensive plan pursuant to RCW 36.70A; and WHEREAS, the Six -Year Transportation Improvement Program attached hereto as Exhibit "A" has been reviewed and determined to be consistent with the County's comprehensive plan; and WHEREAS, the Fourteen -Year Ferry Capital Program attached hereto as Exhibit "B" has been reviewed and determined to be consistent with the County's comprehensive plan; Page 1 NOW, THEREFORE, BE IT RESOLVED by the Whatcom County Council as follows: 1. That the Whatcom County Six -Year Transportation Improvement Program for the years 2022 through 2027, which is attached hereto as Exhibit "A", including the capital elements of the first six -years of the Fourteen -Year Ferry Capital Program, which is attached hereto as Exhibit "B", is hereby approved. 2. That the County Engineer is directed to file a copy of the same with the County Road Administration Board and the State Secretary of Transportation. APPROVE-Dtpis 28th day of Septe flr56(; e� Lan 7! .3 ATTEST Z Dana `'Brown -Dwis,,,Q erk' of'the Council APPROVED AS TO FORM: Approved Via Email -CQ/SM 9/2/2021 mber , 2021. WHATCOM COUNTY COUNCIL WHATCOM C UNTY, WA HINGTON ar B chanan, Chair of the Council Chris Quinn, Senior Civil Deputy Prosecuting Attorney Page 2 ME E 0 2 0 > p Q. E ...... ....... ..... ...... 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N LL LL a Z❑ i i e w LL O Z a 3SVHd A9 O 1600 1VL13O3d m°z ............... .....i...... - - - - 3000 o ONfld iv89G3d O O " SIUV1S 3SVHd y Z ❑ NV3AIHINOW _ Z — O 3 z w 3 Z :° w 3 z w Z 1O o w 3 z i0 w 3 z i0 _ ti 3SVHd logrMid O F a 0 a O F a w 0 a O F a O F z S3000 Alnan 0 O U 1'Iwl � w H10N31-IV101 Sf11Vls a a m a a a a (S)3dA1 1N3WBAOHdWI f- K `o a a E E N E ° z w o z' q o - v 'o E - _a o E v Eo 7a v Z~ K= a a U o q K w o o E o m m h n ov a m`ainmo o .3 o f _ o a ¢ [0 U IL u > - LL > W > fq > m > a ¢ 'ON 103robd dll SSVlO'ONn EXHIBIT "B" WHATCOM COUNTY 2022-2035 FOURTEEN -YEAR FERRY CAPITAL PROGRAM Overview This program provides a blueprint for the effective, efficient, and continuing operation of the Whatcom County Ferry System within existing financial constraints. Capital improvements are scheduled based on many years of experience operating and maintaining the system while complying with applicable regulations. Inevitably, priorities and available funds for the ferry system will change over the fourteen years projected in this program. Therefore, the program intends to be a guide indicating long-range improvements and anticipated revenues and expenditures. Strict adherence is not required. Enacted in 1975, Revised Code of Washington (RCW) 36.54.015 states "The legislative authority of every county operating ferries shall prepare, with the advice and assistance of the county engineer, a fourteen -year long-range capital improvement plan embracing all major elements of the ferry system. Such plan shall include a listing of each major element of the system showing its estimated current value, its estimated replacement cost, and its amortization period." Table 1: Ferry System Current and Replacement Values — meets applicable requirements, showing the current value, replacement cost, and amortization periods for the vessels and facilities. The current value of the M/V Whatcom Chief is the insured value, the closest approximation of true worth. The facilities' current value is book value; original cost less depreciation plus depreciated improvements. RCW 36.81.121 (1) states "...the legislative authority of each county, after one or more public hearings thereon, shall prepare and adopt a comprehensive transportation program for the ensuing six calendar years .... and for those counties operating ferries shall also include a separate section showing proposed capital expenditures for ferries, docks, and related facilities. Copies of the program shall be filed with the county road administration board and the secretary of transportation not more than thirty days after its adoption by the legislative authority..." Subsection (2) requires expanded information on how a county will spend all its money on the various facets of the transportation program. This RCW Section was enacted in 1961. The capital expenditure portion of Subsection (1) is satisfied by: Table 2: Projected Revenues defines the known and/or anticipated sources of operating and capital project funding for the 14-Year Plan. Table 3: Projected Expenditures include all other expenditures on the system that meet Subsection (2) requirements. Operational expenditures are delineated between the vessel and non -vessel costs. U.S. Coast Guard regulations currently require the ferries to be dry-docked every two years, however, to extend the life, improve reliability, and protect our capital investment Whatcom County schedules dry-docking or an a out -of - service maintenance every year for its vessel. The terminal structures are inspected -2- regularly as required by the National Bridge Inspection Standards administered through the Washington State Department of Transportation. The inspection report helps identify and schedule major maintenance and replacement of these facilities. This RCW section also provides the reporting requirement and timing of program submission, as well as establishing the annual update requirement. Additionally, the Federal Highway Administration requires all agencies within a Metropolitan Planning Organization to develop and annually update the long-range Transportation Improvement Plans and their Biennial Element. Whatcom County updates this 14-Year plan each year and incorporates the results into the Six -Year Transportation Improvement Program. Level -of -Service On July 24, 2018, the Whatcom County Council passed resolution #2018-026. This resolution established a level of service for the Lummi Island Ferry System. Also, the resolution enacts an action plan to achieve the recommended improvements including: 1. Vessel A. Balancing capacity against operating costs (fuel, personnel, etc.) to ensure affordable fares over the long run, including needs -based fares, while optimizing vehicle demand, deck space, and trip frequency to minimize wait times, the design of a 34 car vessel is in the 2022-2027 Six -Year Transportation Improvement Program. The timing of the design and construction shall coincide with the next cycle of funding by the County Road Administration Board. B. The design of the vessel shall accommodate all walk-on passengers during typical peak times, accommodate legal loads of vehicles per Washington State Commercial Vehicle Guide and comply with U.S. Coast Guard safety standards and the Americans with Disabilities Act. C. To approach the goal of a carbon -neutral vessel and provide flexibility for future electric conversion and reliability, the design of the vessel shall be a hybrid diesel-electric. 2. Terminals A. The design of the marine structure modifications to the Gooseberry Point terminal and Lummi Island terminal to accommodate the new vessel are included in the 2022-2027 Six -Year Transportation Improvement Program and take into consideration the plan, listed 2E-2H below, to move the Gooseberry terminal at a future date. The timing of the design and construction shall coincide with the next cycle of funding by the County Road Administration Board and the construction of the new vessel. B. In addition to the modifications to accommodate a new vessel, improvements to the Lummi Island terminal shall include: reconfigure the queuing lanes, install ADA restrooms, and improve bicycle and pedestrian loading by locating the queuing area as close to the vessel as possible to reduce the time required to load onto the ferry. -3- C. Implement remote ferry queue monitoring. D. Implement self-service ticketing. E. Whatcom County will initiate an intergovernmental agreement with the Lummi Nation to confirm the location of the Gooseberry Point Terminal as shown on the 2015 Lummi Nation TIGER grant application. Upon the finalization of the agreement, Whatcom County Public Works shall initiate the environmental review and permitting process for the Gooseberry Point terminal relocation. F. Construction of the new Gooseberry Point terminal relocation is to be accomplished before the end of the Uplands Lease Agreement with the Lummi Nation (October 2046). The design shall include dual lane loading and improve bicycle and pedestrian loading by locating the queuing area as close to the vessel as possible to reduce the time required to load onto the ferry. G. Whatcom County shall coordinate the Gooseberry Point terminal relocation with the Lummi Nation's permitting, funding, and construction of the future Fisherman's Cove Improvements. H. As property becomes available, Whatcom County shall purchase lands adjacent and near the new location of the Gooseberry Point terminal. The property will be utilized for off-street queuing, parking, and passenger amenities. I. All infrastructures shall be designed to accommodate the 100-year sea -level rise prediction by NOAA. 3. Operations A. A Whatcom County ferry district may be created to increase grant opportunities. This district shall be funded by a seasonal surcharge on single cash fares for the capitalization of future vessels. B. The long-term improvements shall be phased over time to allow for a complete funding portfolio to leverage a variety of funding sources and mechanisms. Minor Maintenance General minor maintenance is continual on the ferry, terminals, aprons, approaches, and waiting facilities. The costs and extent of the work is unpredictable, and frequently problems must be repaired immediately upon detection. Routine maintenance such as building painting and roof cleaning is more predictable and scheduled in advance. -4- History of the Ferry System The ferry system is the only public transportation link for the majority of Lummi Island residents and vehicles to the mainland at Gooseberry Point. In the event of an emergency ferry outage or mechanical failure, the County has contracted pedestrian - only ferry services while the vessel is being repaired. Following is a brief chronology outlining the history of the Whatcom County Ferry System. GP denotes work occurred at the Gooseberry Point Terminal LI denotes work occurred at the Lummi Island Terminal 1926 Lummi Shore Road from Bellingham was completed and a ferry, the Central, owned by Whatcom County and large enough to hold six small Model-T Fords started making scheduled runs between Lummi Island and Gooseberry Point. 1929 The slightly larger Chief Kwina replaces the Central. 1950 Gooseberry Point terminal built (GP) 1962 The M/V Whatcom Chief begins service 1977 Lummi Island terminal is relocated (LI) 1981 New transfer span and tower superstructure installed (LI) 1982 Approach span trestle refurbished (GP) 1986 Transfer span, tower structures, and marine structures replaced (GP) 1993 South inner and mid -ship timber dolphins replaced/installed (LI) 1999 Emergency South outer dolphin and breakwater repair (LI) 1999 Electrical feeder replacement (GP) 2001 Major maintenance on both terminals including painting, new aprons, electrical work, new hydraulics, tower bolt replacement (LI and GP) 2002 20-Year Plan Phase 1 Process and report completed 2005 South outer timber dolphin replaced with steel structure (LI) Major Status Report on the Ferry System 2006 Emergency bearing seat pedestal replacement (LI) Parking lot improvements (LI) Major corrosion repair to vessel hull Completed design package for a 35-car replacement vessel Completed design package for urgent electrical/structural terminal repairs First Rate Increase in 5 years 2007 Bridge bearings replaced (LI) Electrical repairs (LI and GP) 2008 Two North timber dolphins replaced with steel doughnut dolphins designed for larger 35-car ferry boat design (LI) Counterweight sheaves replaced (GP and LI) Rate increase 2009 Emergency North wingwall replacement (LI) -5- Traffic Gates Installed (LI and GP) Rate adjustment 2010 Emergency South wingwall replacement (LI) 2011 New live load hangers and pins installed (GP) 2013 Steel apron flaps replaced with rubber -coated flaps (LI) Timber wingwalls replaced with steel structures (GP) Terminal remote control system installed, electrical and hydraulic equipment updates (LI) 2014 Terminal remote control system installed (GP) All four timber dolphins replaced with steel structures (GP) 2015 Steel apron flaps replaced with rubber -coated flaps (GP) Emergency temporary repair to outer timber dolphin (LI) Rate adjustment 2017 Electrical system overhaul (GP) 2018 Structural steel repair work including new lifting beam, new live load hangars, and replacement of corroded high -strength bolts and diagonal bracing (GP) Structural steel repair work including replacement of corroded high -strength bolts and diagonal bracing (LI) 2019 Commenced public outreach and preliminary vessel and terminal designs Completed Lummi Island Preservation Project which included application of new paint system on transfer span, tower assemblies and apron (LI) 2020 COVID 19 significantly impacted operations resulting in lost revenue, reduced ridership, and conversion to cashless fares to mitigate risk Completed propulsion study for new vessel Applied for federal Build Grant and state Consolidated Grant Program Whatcom County obtained approval from USCG to modify the annual dry-docking schedule with a dockside maintenance substitution. This will be continued for future dry dockings when eligible. Terminal structural improvements and full paint job (LI) -6- EXHIBIT "B" Table 1 FERRY SYSTEM CURRENT AND REPLACEMENT VALUES - 2021 VESSELS WV Whatcom Current Statistics Chief LENGTH (ft ) 94 BEAM (ft) 44 DISPLACEMENT (tons) 78 YEAR BUILT 1962 CAPACITY Passengers 100 Dolphins/Wingwall/Breakwater Table 2 Lummi Island Ferry 14-Year Capital Program All $ in 000's Revenues 2022-2028 Category 2022 2023 2024 2025 2026 2027 2028 Multi -Ride Fares (3) $ 1,450 $ 1,477 $ 1,510 $ 1,543 $ 1,578 $ 1,613 $ 1,649 Single -Ride Fares (4) 363 369 377 386 394 403 412 (Memo 55% of Operating Cost) (1) 1,813 1,846 1,887 1,929 1,972 2,017 2,062 MVFT Deficit Subsidy 250 255 260 265 271 276 282 County Road Fund Operating Subsidy 1,596 1,625 1,661 1,698 1,736 1,774 1,814 County Road Fund Capital Subsidy 1,765 29 1,591 4,219 4,174 Outside Funding 885 896 7,811 10,409 2,884 Ferry Replacement Fund 199 201 203 205 208 211 214 CRAB Capital Ferry Funding 500 500 500 Total Revenues 6,508 4,852 13,414 18,726 11,745 4,778 4,871 Total Expenditures (2) 6,395 4,738 13,296 18,606 11,123 3,943 4,030 Net Unfunded (Funded) (5) 1 (113) (115) (117) (119) (622) (835) (841) Lummi Island Ferry 14-Year Capital Program All $ in 000's Revenues 2029-2035 Category 2029 2030 2031 2032 2033 2034 2035 Multi -Ride Fares (3) $ 1,687 $ 1,724 $ 1,763 $ 1,803 $ 1,844 $ 1,889 $ 1,932 Single -Ride Fares (4) 422 431 441 451 461 472 483 (Memo 55% of Operating Cost) (1) 2,108 2,156 2,204 2,254 2,305 2,361 2,415 MVFT Deficit Subsidy 287 293 299 305 311 317 323 County Road Fund Operating Subsidy 1,854 1,895 1,938 1,981 2,026 2,075 2,121 County Road Fund Capital Subsidy - - - - - - - Outside Funding - - - - - - - Ferry Replacement Fund 217 220 222 224 226 228 230 CRAB Capital Ferry Funding 500 500 500 500 500 500 500 Total Revenues 4,966 5,064 5,163 5,264 5,368 5,481 5,590 Total Expenditures (2) 4,120 4,212 4,307 4,403 4,502 4,610 4,714 Net Unfunded (Funded) (5) (846) (852) (856) (861) (866) (871) (876) Note 1: Fare revenue is not calculated on ridership and is instead calculated based on a 55% recovery of expenditures as outlined in farebox recovery legislation. Note 2: As Shown On Table 2, including capital expenditures. Note 3: Equal to 80% of Fares Note 4: Equal to 20% of Fares Note 5: Unfunded ferry capital is generally covered using road fund revenue. In the case of years 2023 and 2026 grant funds are being activly sought as the road fund does not have the capacity to cover these deficits - 8 - Table 3 Lummi Island Ferry 14-Year Capital Program All in 000's Table 2 Expenditures 2022-2028 Page 1 Category 2022 2023 2024 2025 2026 2027 2028 Operating Expenses Vessel Operations Personnel 1,400 1,428 1,457 1,486 1,515 1,546 1,577 Fuel & Operating Supplies 1,038 1,069 1,101 1,134 1,168 1,196 1,231 Insurance 72 74 76 79 81 90 93 Other Operating Expenses 100 104 108 112 117 122 127 Total Vessel Operations 2,610 2,675 2,742 2,811 2,881 2,953 3,027 Other Operations Administration 411 413 415 417 419 421 423 Parking Lots Lummi Island 10 10 10 11 11 11 11 Gooseberry Pt. 9 9 9 10 10 10 10 Staging Areas Lummi Island 28 29 30 31 32 32 33 Gooseberry Pt. 8 8 8 9 9 9 10 Docks Lummi Island 69 69 70 72 73 75 76 Gooseberry Pt. 401 398 406 414 422 431 439 Total Operating Expenses 3,546 3,612 3,691 3,773 3,857 3,943 4,030 Capital Expenditures Replacement of Whatcom Chief - 396 7,311 9,909 965 - Terminal Modifications 649 680 2,244 4,924 6,301 Lummi Island Breakwater Replacement 2,150 - - - - Relocation of Gooseberry Terminal 50 50 50 Total Capital Program Costs 2,849 1,126 9,605 14,833 7,266 - Total Costs 6,395 4,738 13,296 18,606 11,123 3,943 4,030 - 9 - Table 3 (continued) Lummi Island Ferry 14-Year Capital Program All in 000's Table 2 Expenditures 2029-2035 Page 2 Category 2029 2030 2031 2032 2033 2034 2035 Operating Expenses Vessel Operations Personnel 1,608 1,640 1,673 1,707 1,741 1,776 1,811 Fuel & Operating Supplies 1,267 1,305 1,343 1,382 1,422 1,465 1,510 Insurance 95 98 101 104 107 111 114 Other Operating Expenses 132 137 142 148 154 159 163 Total Vessel Operations 3,102 3,180 3,260 3,341 3,425 3,510 3,598 Other Operations Administration 426 428 430 432 434 436 438 Parking Lots Lummi Island 11 12 12 12 13 13 13 Gooseberry Pt. 10 11 11 11 12 12 12 Staging Areas Lummi Island 34 35 37 38 39 40 41 Gooseberry Pt. 10 10 10 11 11 18 19 Docks Lummi Island 78 79 81 82 84 86 88 Gooseberry Pt. 448 457 466 476 485 495 505 Total Operating Expenses 4,120 4,212 4,307 4,403 4,502 4,610 4,714 Capital Expenditures Replacement of Whatcom Chief Terminal Modifications Lummi Island Breakwater Replacement Relocation of Gooseberry Terminal Total Capital Program Costs Total Costs 4,120 4,212 4,307 4,403 4,502 4,610 4,714