HomeMy WebLinkAboutord2020-073• Whatcom County COUNTY COURTHOUSE
311 Grand Avenue, Ste #105
Bellingham, WA 98225-4038
(360) 778-5010
Agenda Bill Master Report
File Number: AB2020-535
File ID:
AB2020-535
Version:
1 Status: Adopted
File Created:
11/09/2020
Entered by:
MCaldwel@co.whatcom.wa.us
Department:
Finance Division
File Type:
Ordinance
Assigned to: Council Finance and Administrative Services Committee Final Action: 12/08/2020
Agenda Date: 12/08/2020 Enactment #: ORD 2020-073
Primary Contact Email: mcaldwel@co.whatcom.wa.us
TITLE FOR AGENDA ITEM:
Ordinance amending the project budget for the E. Smith/Hannegan Road Intersection Improvements
Fund, request no. 1
SUMMARY STATEMENT OR LEGAL NOTICE LANGUAGE:
Requests appropriation of $3,925,000 to fund the construction phase and wetland mitigation
requirements of the E. Smith/Hannegan Rd Intersection Improvements project, to be funded by grants
and local road funds.
HISTORY OF LEGISLATIVE FILE
Date: Acting Body:
Action:
Sent To:
11/24/2020 Council
INTRODUCED
Council Finance and
Administrative Services
Committee
Aye:
7
Browne, Buchanan, Byrd, Donovan, Frazey, Elenbaas, and Kershner
Nay:
0
Absent:
0
12/08/2020 Council Finance and Administrative
RECOMMENDED FOR
Services Committee
ADOPTION
Aye:
3
Browne, Byrd, and Kershner
Nay:
0
Absent:
0
12/08/2020 Council ADOPTED
Whatcom County Page 1 Printed on 121912020
Agenda Bill Master Report Continued (AB2020-535)
Aye: 7 Browne, Buchanan, Byrd, Donovan, Frazey, Elenbaas, and Kershner
Nay: 0
Absent: 0
Attachments: Proposed Ordinance, Proposed Ordinance - Exhibit A, Memo, Supplemental Budget Request,
CRP Narrative
Whatcom County Page 2 Printed on 121912020
1
2 PROPOSED BY: Public Works
3 INTRODUCTION DATE: 11/24/2020
4
5
6 ORDINANCE NO. 2020-073
7
8
9 ORDINANCE AMENDING THE PROJECT BUDGET FOR THE E.
10 SMITH/HANNEGAN ROAD INTERSECTION IMPROVEMENTS FUND,
it REQUEST NO. 1
12
13 WHEREAS, Ordinance No. 2018-057 established the E. Smith/Hannegan
14 Road Intersection Improvements Fund in 2018 granting expenditure authority to
15 initiate preliminary engineering for the multi -year project, and;
16
17 WHEREAS, the preliminary engineering of the E. Smith/Hannegan Road
18 Intersection Improvements is approximately 90% complete, with permitting and
19 property rights acquisition in progress, and;
20
21 WHEREAS, it is now necessary to add to the project based budget to
22 supplement design and continue with the construction and construction engineering
23 services, and;
24
25 WHEREAS, the East Smith & Hannegan Road Intersection Improvements
26 Project was confirmed on the Council approved 2021 Annual Construction Program
27 and is item number 2 on the Council approved 2021-2026 Six Year Transportation
28 Improvement Program (2021-2026 STIP), and;
29
30 WHEREAS, the 2021-2026 STIP estimate of $3.565 million in remaining
31 project expenses is an estimate only and therefore should be budgeted with a 10%
32 contingency ,and;
33
34 WHEREAS, the project has secured $2 million of outside funding
35 commitments ($1 million federal Highway Safety Improvement Program funds and
36 $1 million federal Surface Transportation Block Grant funds), and;
37
38 WHEREAS, additional Road funds of up to $1.925 million, including
39 contingency amounts, will be used to supplement the project's grant funding;
40
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45
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NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that
Ordinance No. 2018-057, associated with establishing a project based budget for
the E. Smith/Hannegan Rd Intersection Improvements Fund, is hereby amended,
effective January 1st, 2021, by adding an additional amount of $3,925,000 of
expenditure authority to the project budget for a new current project budget
expenditure amount of $4,785,000 as described in Exhibit "A"
ADOPTEli �„th's' . 8th day of December � 2020.
WHATCOM COUNTY COUNCIL
ATTEST ��� r W mAT CO UN WASHTNGTON
Dana °Browh`-Dgyis ,,,Clerk of the Council Barry uchanan, Chair of the -Council
APPROVED AS TO FORM:
Approved Electronically CQ/V.9/(11-09-20
Christopher Quinn
Senior Civil Deputy Prosecuting Attorney
Page 2
Approved
Date Signed
( ) Denied
Exhibit "A"
Project Based Budget - Budget Request Tracking Sheet 11/5/2020
AJT
Project Title: E. Smith Road & Hannegan Road Intersection Improvements
Project Codes: CRP No. 914002; Cost Center 382100
Project Based Budget Request: No. 1
Duration Requested: 4 yrs (2020, 2021, 2022, 2023)
Current
Amended
New
Approved
Project
Approved
Project
Budget
Project
Budget Account
Project Activity
Budget
Request
Budget
595110 Preliminary Engineering (In -House & Consultant) $640,000 $110,000 $750,000
595200 Right of Way $220,000 $220,000
S9S300 Construction $3,365,000 $3,365,000
595120 Construction Engineering (In -House & Consultant) $450,000 $450,000
TOTAL $860,000 $3,925,000 $4,785,000
Current
Amended
New
Approved
Project
Approved
Project
Revenue
Project
Object Account
Project Funding
Revenue
Request
Revenue
8301 Local Funds (transfer from Road Fund) $860,000 $1,925,000 $2,785,000
4333 Federal STBG Funds (Reimbursement for construction)* $1,000,000 $1,000,000
4333 Federal HSIP Funds (Reimbursement for construction)* $1,000,000 $1,000,000
TOTAL $860,000 $3,925,000 $4,785,000
* Funds committed, but not yet obligated
*HSIP = Highway Safety Improvement Program
*STBG = Surface Transportation Block Grant