HomeMy WebLinkAboutres2020-047• Whatcom County COUNTY COURTHOUSE
311 Grand Avenue, Ste #105
nr.�$ Bellingham, WA 98225-4038
(360) 778-5010
Agenda Bill Master Report
File Number: AB2020-526
File ID: AB2020-526 Version: 1 Status: Approved
File Created: 11/04/2020 Entered by: DBrown@co.whatcom.wa.us
Department: Council Office File Type: Resolution
Assigned to: Council Finance and Administrative Services Committee Final Action: 11/10/2020
Agenda Date: 11/10/2020 Enactment#: RES 2020-047
Primary Contact Email: ''Byrd@co.whatcom.wa.us
TITLE FOR AGENDA ITEM:
Resolution requesting the County transition from paper to digital and decrease our environmental
impact, streamline processes, support transparency, and cut expenses
SUMMARY STATEMENT OR LEGAL NOTICE LANGUAGE:
Resolution requesting the County transition from paper to digital and decrease our environmental
impact, streamline processes, support transparency, and cut expenses
HISTORY OF LEGISLATIVE FILE
Date: Acting Body: Action: Sent To:
11/10/2020 Council Finance and Administrative RECOMMENDED FOR
Services Committee APPROVAL
Aye: 3 Browne, Byrd, and Kershner
Nay: 0
Absent: 0
11/10/2020 Council APPROVED
Aye: 7 Browne, Buchanan, Byrd, Donovan, Frazey, Elenbaas, and Kershner
Nay: 0
Absent: 0
Whatcom County Page 1 Printed on 1111212020
Agenda Bill Master Report Continued (AB2020-526)
Attachments: Resolution
Whatcom County Page 2 Printed on 11/1212020
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PROPOSED BY: BYRD
INTRODUCED: NOVEMBER 10, 2020
RESOLUTION NO. 2020-047
REQUESTING THE COUNTY TRANSITION FROM PAPER TO DIGITAL AND DECREASE
OUR ENVIRONMENTAL IMPACT, STREAMLINE PROCESSES, SUPPORT
TRANSPARENCY, AND CUT EXPENSES
WHEREAS, the County is contracted to spend $740,018 to lease printers through the
end of 2023; and
WHEREAS, the County spent more than $190,000 on office supplies such as paper,
pencils, pens, paperclips, staples, highlighters, and other such tools in 2019; and
and
WHEREAS, the County spends an additional $6.06 per barrel to dispose of paper waste;
WHEREAS, the County incurs additional costs storing these physical documents; and
WHEREAS, the conversion to digital will have a positive impact on the environment by
decreasing the amount of office supply waste we send to landfills; and
WHEREAS, the conversion to digital will help reduce the amount of carbon generated
through the manufacturing, distribution, and disposal of these tools; and
WHEREAS, converting to digital will save time by allowing staff to digitally search files
for information versus physically search through boxes and reading documents; and
WHEREAS, the conversion to digital helps prevent loss or damage to documents
facilitating document retention and community transparency; and
WHEREAS, converting to digital will allow the County to fulfill information requests
more quickly and efficiently; and
NOW, THEREFORE, BE IT RESOLVED by the Whatcom County Council that Whatcom
County will establish a plan to reduce paper usage by 90% over 2019 usage by the end of
2023; and
BE IT FURTHER RESOLVED, the Administration is requested to work with all County
departments to ensure their policies, procedures and practices are in alignment with the goal to
eliminate paper; and
BE IT FURTHER RESOLVED, the Administration is requested to document the methods
that will be used to achieve this goal; and
BE IT FURTHER RESOLVED, the Administration is requested to report back to Council
annually on our progress towards achieving this goal.
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4°PF�/�°'thayof November , 2020.
WHATCOM COUNTY COUNCIL
HATCOM NTY ASHINGTON
Da�aaE3rown `Davits; Clerkrt&o the Council Ba y uch nan, Council Chair
APPLVEA ''` f ®' 12`�RM
Apvia email byKaren Frakes / LB
,
Civil Deputy`Pr'osecU'tor