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Home My WebLink Aboutord2020-054Whatcom County COUNTY COURTHOUSE 311 Grand Avenue, Ste #105 Bellingham, WA 98225 4038 (360) 778-5010 Agenda Bill Master Report File Number: AB2020-430 File ID: AB2020-430 Version: 1 Status: Adopted File Created: 09/30/2020 Entered by: mcaldwel@co.whatcom.wa.us Department: Finance Division File Type: Ordinance Assigned to: Council Finance and Administrative Services Committee Final Action: 10/27/2020 Agenda Date: 10/27/2020 Enactment #: ORD 2020-054 Primary Contact Email: mcaldwel@co.whatcom.wa.us TITLE FOR AGENDA ITEM: Ordinance amending the project budget for the Birch Bay Drive and Pedestrian Facility Project Fund, Request No. 6, in the amount of $841,786 SUMMARY STATEMENT OR LEGAL NOTICE LANGUAGE: This Amendment No. 6 to Ordinance 2012-050 is for the Birch Bay Drive and Pedestrian Facility Project Fund. This request is to increase this project based budget by $841,786 to cover increases due to unforeseen construction, cultural and COVID issues that may arise in the remaining contract or construction engineering work. The total project budget authority will be $15,291,786. HISTORY OF LEGISLATIVE FILE Date: Acting Body: Action: Sent To: 10/13/2020 Council INTRODUCED Council Finance and Administrative Services Committee Aye: 6 Browne, Buchanan, Byrd, Donovan, Frazey, and Kershner Nay: 1 Elenbaas Absent: 0 10/27/2020 Council Finance and Administrative RECOMMENDED FOR Services Committee ADOPTION Aye: 3 Browne, Byrd, and Kershner Nay: 0 Absent: 0 Whatcom County Page 1 Printed on 1012812020 Agenda Bill Master Report Continued (AB2020-430) 10/27/2020 Council ADOPTED Aye: 7 Browne, Buchanan, Byrd, Donovan, Frazey, Elenbaas, and Kershner Nay: 0 Absent: 0 Attachments: Ordinance, Exhibit A, Memo, Supplemental Whatcom County Page 2 Printed on 1012812020 PROPOSED BY: Public Works INTRODUCTION DATE: 10/13/2020 ORDINANCE NO. 2020-054 ORDINANCE AMENDING THE PROJECT BUDGET FOR THE BIRCH BAY DRIVE AND PEDESTRIAN FACILITY PROJECT FUND, REQUEST NO. 6 WHEREAS, the Birch Bay Drive and Pedestrian Facility project is in season two of the construction phase of a two -season project, with work approximately 35% complete, and; WHEREAS, the Public Works Department utilizes a project based budget for complex multi -year projects, and establishes said budget by phase - design, right-of-way, and construction; as the phases are clearly scoped and defined, and; WHEREAS, it is necessary to add to the project budget to ensure expenditure capacity for the construction phase due to unforeseen construction, cultural and COVID issues that may arise in the remaining contract or construction engineering work, and; WHEREAS, there is $500,000 of existing budget capacity in the approved 2020 Road Fund Capital Budget for a transfer into this project fund, and; WHEREAS, Public Works has successfully secured an additional $326,786 of STBG federal grant funds and an additional $15,000 in BBWARM funds in 2020, in addition to the $2.36 million of secured outside construction funding commitments ($1.61 million federal STP, $500,000 EDI and $250,000 BBWARM), and; WHEREAS, a County Road Project identified as CRP No. 907001 titled "Birch Bay Drive and Pedestrian Facility" is listed as project priority No. 1 on both the current STIP and ACP, and WHEREAS, this is a multi -year capital project requiring budget approval, and the time frame associated with the work, due to mitigation efforts, is anticipated to extend into 2025, and; NOW, THEREFORE, BE IT ORDAINED, by the Whatcom County Council, that Ordinance No. 2012- 050, associated with establishing the project -based budget and initiating the construction phase, is hereby amended by adding an additional amount of $841,786 of expenditure authority to the project budget for a new current project budget expenditure amount of $15,291,786 as described in Exhibit "A". p66lEE11111jl,J'J B ��Py[�pth°r$,27th day of October 2020. g p may„ WHATCOM COUNTY COUNCIL ATrT��,Oez� �' TCOM Y, ASHINGTON c Dan, ryBrowra av�s, GIc Un:�il Clerk Ba ry B chanan, Chair of the Council APPROV�EDAS TO -FORM,.,." Approved O Denied Approved by email/C Quinn/M Caldwell Senior Civil Deputy Prosecuting Attorney Satpal Singh khu, Executive Date Exhibit "A" Protect Based Budget - Budget Request Tracking Sheet Project Title: Birch Bay Drive and Pedestrian Facility Project Codes: CRP No. 907001; Cost Center 339100 Project Based Budget Request: No. 6 Duration Requested: 6 yrs (2020 - 2025) 9/23/2020 JPK Current Amended New Approved Project Approved Project Budget Project Budget Account Project Activity Budget Request Budget 595110 Preliminary Engineering (In-Hse & Consultant) $2,350,000 595200 Right of Way $1,250,000 595300 Construction $9,065,000 595120 Construction Engineering (In-Hse & Consultant) $1,785,000 $2,350,000 $1,250,000 $791,786 $9,856,786 $50,000 $1,835,000 TOTAL $14,450,000 $841,786 $15,291,786 Current Amended New Approved Project Approved Project Revenue Project Object Account Project Funding Revenue Request Revenue 4338 REET II Transfer $745,000 $745,000 4333 Federal STP-E $327,324 $327,324 4333 Federal STP-US $1,127,676 $1,127,676 4333 Federal STP-US (Reimbursement for construction) $990,000 $990,000 4333 Federal STBG (Reimbursement for construction)* $326,786 $326,786 4333 TAP (Reimbursement for construction) $620,000 $620,000 8301 BBWARM (Reimbursement for construction) $250,000 $15,000 $265,000 8301 EDI (CN funds) $500,000 $500,000 8301 Local Funds (transfer from Road Fund) $9,890,000 $500,000 $10,390,000 TOTAL $14,450,000 $841,786 $15,291,786 * Denotes new revenue received in 2020