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HomeMy WebLinkAboutPacket Mar 15 2011WHATCOM COUNTY COUNCIL AGENDA BILL NO. 201 1 — 107 CLEARANCES Initial Date Date Received in Council Office Agenda Date Assigned to: Originator: 3/7/2011 3/15/2011 COTW Division Head: Dept. Head: Prosecutor: Purchasin /Bud et: Executive: TITLE OF DOCUMENT.• EMS Planning Committee Information ATTACHMENTS: SEPA review required? ( ) Yes ( ) NO SEPA review completed? ( ) Yes ( ) NO Should Clerk schedule a hearing ? ( ) Yes ( ) NO Requested Date: SUMMARY STATEMENT OR LEGAL NOTICE LANGUAGE. (If this item is an ordinance or requires a public hearing, you must provide the language for use in the required public notice. Be specific and cite RCW or WCC as appropriate. Be clear in explaining the intent of the action.) 3/15/2011: Presentation by the EMS Planning Committee and discussion of a letter to be sent to the County and the City regarding needs and requirements, termed "critical elements". COMMITTEE ACTION. COUNCIL ACTION: Related County Contract #: Related File Numbers: Ordinance or Resolution Number: Please Note: Once adopted and signed, ordinances and resolutions are available for viewing and printing on the Coun 's website at: www.co.whatcom.wa.us/council. Whatcom County EMS Planning Committee DISTRIBUTE® To 2050 Lake Whatcom Boulevard, Bellingham WA 98229 March 3, 2011 MAR 0 4 2011 ALL WI-fATCOUNCIL ��'� Whatcom County Council Bellingham City Council 311 Grand Avenue, Suite 105 210 Lottie Street Bellingham, WA 98225 Bellingham, WA 98225 Dear Honorable Council Members: The Whatcom County Council approved Resolution No. 2010-052 requesting that the County Executive draft and send a notification letter to the City of Bellingham to discontinue the Interlocal Agreement regarding Emergency Medical Service (EMS). This letter was delivered on December 8, 2010. This notification per the current Interlocal agreement enacts a three year period beginning January 1, 2011 to discontinue this agreement on December 31, 2013. Per the County Council resolution, direction has called upon all fire districts and city fire departments in Whatcom County to immediately initiate discussions and negotiations with the goal of crafting an EMS response system reflective of the values, responsiveness, participation, efficiency and well being of all citizens of Whatcom County. An EMS Planning Committee has been formed. This planning committee consists of two representatives (fire chief and commissioner) from the north, south, east and west fire district regions, two representatives from the city of Bellingham and representatives from the city of Lynden. The committee met January 13, 2011 to begin discussions on developing a process to negotiate new agreements for the provision of Advanced Life Support (ALS) care for all of Whatcom County. The EMS Planning Committee formed a sub -committee tasked with formulating an informational document that would help identify the foundation to begin negotiation for new agreements. The current EMS Planning Committee Membership and the associated sub -committee membership is a recommended membership based on the direction to the various fire service agencies by Resolution 2010-052. It is important that both Councils review this suggested membership and make recommendations as deemed necessary. The sub -committee has met on four separate occasions and has developed a list of specific needs and/or requirements that will require conceptually agreement for the planning process to continue. The needs and/or requirements have been termed Critical Elements to the Planning Process. Conceptually, should the stakeholders agree to the Critical Elements, a planning process will be initiated for developing new EMS Interlocal agreements that incorporate these needs and/or requirements. 2 Whatcom County EMS Planning Committee 2050 Lake Whatcom Boulevard, Bellingham WA 98229 The EMS Planning Committee understands that should the two governing bodies, the Whatcom County Council and Bellingham City Council, not conceptually agree to the Critical Elements identified herein, the current planning process will cease and a separated EMS system will be planned and developed. The EMS Planning Committee respectfully requests that the two governing agencies of the current EMS Interlocal Agreement meet independently, review the Critical Elements to the Planning Process items listed herein, and notify the EMS Planning Committee of their support or lack of support for the proposed planning direction. The EMS Planning Committee also respectfully requests consideration of placing this topic on your next two council meeting agendas if needed and a decision be submitted back by March 31, 2011 to the EMS Planning Committee Chair. The EMS Planning Committee remains available to meet with each governing agency to assist with any questions or to clarify understanding of the Critical Elements list. The Critical Elements are listed below: 1. New Governance Agreements that provide for the governance of an EMS system independent of City or County Councils where stakeholders are equally represented, and where stakeholders have full understanding of the planning, development, and implementation of an annual budget. 2. Open Training Program Agreements that provide for an Advance Life Support (paramedic) training program that is available to all fire service agencies regardless of employer or labor group affiliation. 3. Maintain a 6 year EMS Funding and Operational Plan Agreements that provide for developing and implementing a Six Year EMS funding and operational plan requiring annual review and update if necessary. 4. Long Term Stable Funding Agreements that provide for stable funding where EMS costs are proportionally distributed among all tax payers. 5. County -wide EMS Delivery Agreements that provide for a county -wide EMS delivery system capable of satisfying the needs of fire districts' and municipalities' constituents. 6. Consideration of Legal Action Process that provides mitigation of possible litigation such as the filing of unfair labor practices should the agreements result in loss of work for current employees covered under collective bargaining agreements. 7. System Design based on Best Practice for Patient Outcomes. Agreements that provide for an EMS system that is designed to ensure best practices for patient outcomes. 3 Whatcom County EMS Planning Committee 2050 Lake Whatcom Boulevard, Bellingham WA 98229 8. Agencies need to maintain administrative oversight of their own employees, and will have responsibility/liability only for the employees under their operational control. Agreements that ensure those agencies, city or fire districts, providing advance life support services maintain administrative oversight of their respective employees, and who will remain responsible and liable only for those employees under their direct operational control. In conclusion, in order to move forward in a timely manner, the EMS Planning Committee respectfully requests to have a clear commitment from the Whatcom County Council and the Bellingham City Council. that reflects their concerns regarding the Critical Elements identified above, and whether they are specific enough to move forward into the next phase of planning. Res7-/M Yours, 3 " &Z%A Fire Chief Dave Ralston EMS Planning Committee Chair 2050 Lake Whatcom Blvd. Bellingham, WA 98229 360.676.8080 M WilATCOM COUNTY COUNCIL AGENDA BILL NO. 2011-108 CLEARANCES Initial Date Date Received in Council Office Agenda Date Assigned to: Originator: DH 2122111 FED-) C E V D 0 8 2011 iIHATCOM COUNTY COUNCIL 3 / 15 / 11 Finance Division Head. 3 15 11 Council Dept Head: ?-14WVMAR Prosecutor. Purchasing/Bud et. Executive: '` �+ + i I TITLE OF DOCUMENT. Resolution to set hearing to sell Tax -Title property by public auction Rep. #TR2011-01 ATTACHMENTS. Map SEPA review required? ( ) Yes ( ) NO Should Clerk schedule a hearing ? ( ) Yes ( X ) NO SEPA review completed? ( ) Yes ( ) NO Requested Date: SUMMARY STATEMENT OR LEGAL NOTICE LANGUAGE: The Property Management Committee recommends that the resolution be passed to effectively meet the legal requirement for the disposal following notification of the surrounding property owners. Parcel # 380103.123091.0000 / PID 37874 SANDY POINT HEIGHTS LOT 51 BLOCK 15-EXCEPT ALL OIL -GAS -MINERAL RIGHTS AS RECORDED IN AUDITOR'S FILE NO. 919820 TOWNSHIP 38N RANGE 01 E SECTON 03 For no less than taxes, interest, penalties and foreclosure costs of $2,350.86 COMMITTEE ACTION: COUNCIL ACTION. Related County Contract #: Related File Numbers: Ordinance or Resolution Number: Note: Once adopted and signed, ordinances and resolutions are available for viewing and printing t County's website at: www.co.whatcom.wa.us/council. SPONSORED BY: PROPOSED BY: Treasurer INTRODUCTION DATE: RESOLUTION NO. HEARING AND NOTICE OF HEARING ON SALE OF COUNTY TAX TITLE PROPERTY REQUEST NO. TR2011-01 1 WHEREAS, the following described property is now, and has been the property 2 of the County of Whatcom, State of Washington since: as noted per parcel below and, 3 WHEREAS, the Whatcom County Council does deem it in the best interest of 4 the County and the people thereof that said property be sold; and, 5 WHEREAS, the Whatcom County Property Management Committee 6 recommends that the resolution be passed to effectively meet the legal requirement for 7 the disposal; 8 NOW, THEREFORE, BE IT RESOLVED that it is in the best interest of the 9 County to sell: 10 Parcel # 380103.123091.0000 / PID 37874 11 SANDY POINT HEIGHTS LOT 51 BLOCK 15-EXCEPT ALL OIL -GAS -MINERAL 12 RIGHTS AS RECORDED IN AUDITOR'S FILE NO. 919820 13 TOWNSHIP 38N RANGE 01 E SECTION 03 14 For no less than taxes, interest, penalties and foreclosure costs of $2,350.86 15 to the highest and best bidder; and, 16 BE IT FURTHER RESOLVED by the Whatcom County Council, that a public 17 hearing on the matter of the sale of said property, under said terms, be held on the 18 day of 2011, at p.m., at the 19 Whatcom County, Washington; and, X 20 BE IT FURTHER RESOLVED that the Clerk of the Whatcom County Council shall give 21 notice of such hearing in the manner prescribed by law under RCW 36.34.030. 22 APPROVED this day of 2011. 23 24 ATTEST: 25 WASHINGTON 26 27 Dana Brown -Davis, Council Clerk 28 APPROVED AS TO FORM: 29 30 Civil D r ing Attorney WHATCOM COUNTY COUNCIL WHATCOM COUNTY, Sam Crawford, Chair 7 q (bl� at — p p M a WHATCOM COUNTY REAL PROPERTY INVENTORY 02-Feb-11 PARCEL PROFILE " Item # 945 Parcel # 380103-123091-0000 Custodian TAX TITLE PID # 37874 Date Acquired 11/20/2009 Purchase Price $2,350.86 Location RED RIVER RD FERNDALE IFacility SANDY POINT HEIGHTS LOT 51 BLK 15-EXC ALL OIL -GAS -MIN RTS AS RES AF 919820 Current Use 9110 RESIDENTIAL Zoning RES RURAL 3DU/A Acreage 0.17 Special Characteristics Physical Inspection Date Last Reviewed Purpose Surplused Saleability Remarks Sale Status Pending Lease Info r?- .sr 2_ -u, .11 Deed # 5473 1 Treasurer's Deed to County 1 11/20/2009 1 Auditor's File # 2091201984 Volume,Page Item # 945 Parcel 9 380103-123091-0000 9 WHATCOM COUNTY COUNCIL AGENDA BILL NO. 2011-`P09 CLEARANCES Initial Date Date Received in Council Office Agenda Date Assigned to: Originator. L 2/24/11 C E E D 3/15/11 finance/Counc Division Head., V MAR 0 8 2011 Dept. Head: Prosecutor: HATCOM COUNTYCOUNCIL Purchasin /Bud et: 2/24/ 11 8 . // Executive: TITLE OF DOCUMENT. Approval to Award Bid 11-16 Asphaltic Emulsions ATTACHMENTS: Memos from Finance and Public Works SEPA review required? ( ) Yes (x) NO Should Clerk schedule a hearing ? ( ) Yes ( x) NO SEPA review completed? ( ) Yes (x ) NO Requested Date: SUMMARY STATEMENT OR LEGAL NOTICE LANGUAGE. (If this item is an ordinance or requires a public hearing, you must provide the language for use in the required public notice. Be specific and cite RCW or WCC as appropriate. Be clear in explaining the intent of the action.) Public Works is requesting approval to award Bid 11-16 for delivery and supply of asphaltic emulsions (road oil). Two bids were received, and Public Works would like to award to the low bidder for each type of product. McAsphalt Industries for CRS-2 and Paramount Petroleum for CRS-2P. This is a regularly budgeted item and estimated expenditures will be $840,000.00 . Funds were approved in the current budget. COMMITTEE ACTION. COUNCIL ACTION: Related County Contract #: Related File Numbers: Ordinance or Resolution Number: Please Note: Once adopted and signed, ordinances and resolutions are available for viewing and printing on the County's website at. www.co.whatcom.wa.us/council. 10 WHATCOM COUNTY ADMINISTRATIVE SERVICES Whatcom County Courthouse 311 Grand Avenue, Suite 108 Bellingham, WA 98225-4083 DDesler@co.whatcom.wa.us DEWEY G. DESLER Director DATE: 24 February 2011 TO: Pete Kremen, County Executive FROM: Brad Bennett, AS Finance Manager SUBJECT: Award of Bid 11-16 Annual Supply of Road Oil FINANCE/ACCOUNTING Whatcom County Courthouse 311 Grand Avenue, Suite 503 Bellingham, WA 98225-4038 Finance@co.whatcom.wa.us BACKGROUND Administrative Services advertised for the annual supply of Asphaltic Emulsions/Road Oil. Public Works uses this product in various road projects. We received two bids on Tuesday February 8. Costs are as noted below. BRAD BENNETT Manager i 4 �\`4�p�i�s. .i' +r ca � �H v' �,e' S4�'LK t"7 Y� s, t -C $ t �' Z a.a �wc�v/ '7 � 1 t •p Mc Asphalt Industries 505.00 530.00 45.00 Paramount Petroleum no bid 503.00 55.00 Public Works Maintenance & Operations has budgeted $840,000 for the product, and is requesting approval to award to the low bidder for each respective product, McAsphalt Industries for CRS-2 and Paramount Petroleum for CRS-2P. FUNDING Asphaltic emulsions are a regular maintenance product. Approved funds are in the current budget. I concur with this recommendation. FV AS Finance Manager Approved as Recommended: County Executive Date of Council Action Administration Facilities Management Finance/Accounting Human Resources Information Technology County Residents (360) 676-6717 (360) 676-6746 (360) 676-6734 (360) 676-6802 (360) 676-7684 (360) 398-1310 Fax (360) 676-6775 Fax (360) 676-6789 Fax (360) 738-4553 Fax (360) 738-2521 Fax (360) 676-7727 TTY (-$1) 738-4555 EQUIPMENT SERVICES DIVISION WHATr OM COUNTY PUBLIC WORKS DEPARTMENT FRANK M. ABART Director �pOM CO 3�P `ys IN MEMORANDUM TO: Brad Bennett, AS Finance Manager 901 W. Smith Road Bellingham, WA 98226 Phone (360) 676-6759 Fax (360) 380-8115 Eric L. Schlehuber, Division Manager THROUGH: Frank M. Abart, PW Director FROM: Eric L. Schlehuber, PW Equipment Services Manager Jeff Gollen, PW Maintenance & Operations Superintendent P RE: Bid #11-16, Supply of Asphaltic Emulsions (Road Oil) DATE: February 15, 2011 ■ Requested Action am requesting Executive and Council approval to award the bid and subsequent contract for the supply of asphaltic emulsions (road oil) to McAsphalt Industries Ltd. of Langley, BC and Paramount Petroleum Corporation of Seattle, in the total amount of $840,000.00. ■ Background and Purpose Bids were duly advertised and submitted for the supply of asphaltic emulsions (road oil). The Public Works Maintenance and Operations Division will use the asphaltic emulsions during the annual chip sealing program of 2011. Two bid responses were received Tuesday, February 8, 2011. Listed below is a brief summary of the two bid responses received; also, see attached bid proposal tabulation listed in further detail. Factoring in delivery costs and specific locations for chip sealing work for 2011, McAsphalt Industries Ltd. is the overall lowest responsive bidder for CRS-2 and Paramount Petroleum Corporation is the overall lowest responsive bidder for CRS-2P. MATERIAL CRS-2 DELIVERY COSTS CRS-2P DELIVERY COSTS (PERTON) (PERTON) (PERTON) (PERTON) McAsphalt Industries, Ltd. $ 505.00 $ 45.06 .. $ 530.00 $ 45.00 Paramount Petroleum Corp. $ No Bid $ No Bid $ 503.00 $ 55.00 ■ Funding Amount and Source This amount was budgeted during the 2011-2012 Budget process. These are regularly budgeted expenditures for material, which is used on an annual basis as needed and has been budgeted during the 2011-2012 Budget process. ANNUAL EXPENDITURE FOR ASPHALTIC EMULSION (ROAD OIL) YEAR 2008 2009 2010 ANNUAL COST $ 717,393 $ 469,935 $ 574,666 Based on prior and estimated usage it is anticipated total expenditures will be approximately $840,000.00 and therefore requires Whatcom County Council approval. This amount also allows for additional work requests for chip sealing from other local governments on a reimbursable basis. Please approve this purchase and forward to the Executive and the Whatcom County Council for approval at the March 15, 2011 Whatcom County Council Meeting. Please contact Eric L. Schlehuber at extension 50607 or Jeff Gollen at extension 50660, if you have any questions or concerns. Encl. 12 R"d 11-16, Supply of Asphaltic Emulsions Page 2 of 2 February 15, 2011 WHATCOM COUNTY PUBLIC WORKS BID 11-16: SUPPLY OF ASPHALTIC EMULSIONS (ROAD OIL) BID PROPOSAL TABULATION PAGE 1 ASPHALTIC EMULSIONS OFFERED: Lowest bid highlighted below. EMULSION TYPE ESTIMATED USAGE (US Tons) McASPHALT INDUSTRIES LTD. PARAMOUNT PETROLEUM CORP. MATERIAL COSTS F.O.B.PLANT TRANSPORTATION COSTS MATERIAL COSTS F.O.B.PLANT TRANSPORTATION COSTS CRS-2 1,500 Tons $ 505.00 er ton $ 45.00 er ton No Bid No Bid CRS-2P 1,500 Tons $ 530.00 per ton $ 45.00 per ton $ 503.00 perton- $ 55.00 per ton ADDITIONAL INFORMATION McASPHALT INDUSTRIES LTD. PARAMOUNT PETROLEUM CORP. Plant Location 19770 101 st Avenue Langley, BC, Canada 20555 NW Richmond Beach Drive Seattle, WA Prices Guaranteed 05/14/11 to 10/14/11 05/14/11 to 10/14/11 Note: t Delivery Notification: Within 24-hours prior to delivery 2 Load Cancellation: County may cancel minimum 5 hours prior to prescheduled delivery 3 Standby Time: $1,800 per hour (case -by -case basis; delivery delayed beyond reasonable time) 4 Demurrage Rate: First 3 hours free for unloading 7,000 gallons or less or 4 hours free for unloading more than 7,000 gallons; $100.00 demurrage within 3-4 hours after arrival; subsequent demurrage will be offset to reflect the first late truck DELIVERY & TRUCKING INFORMATION: DESCRIPTION McASPHALT INDUSTRIES LTD. PARAMOUNT PETROLEUM CORP. Maximum Delivery Time After Firm Order 18-Hours 24-Hours Regular Orders Order by Noon for Next Da 8-Hours Emergency Orders 6-Hours 8-Hours Number of Trucks Available 3 Trucks 4 Trucks Name of Trucking Firm Rob Graham Trucking, Inc. Hot Oil Transport Additional Sheets Attached Y / N No No Emergency Contact Trent Gofers 604.798.2237 On -Duty Operator 206.769.4907 Email Address tgofers@mcasphalt.com dbriggsCc�ppcla.com Supply of Asphaltic Emulsions (Road Oil) PrintV2/15/2011 WHATCOM COUNTY COUNCIL AGENDA BILL No. 2011-110 CLEARANCES initial Date Date Received in Council Office Agenda Date Assi ned to: Originator: Aq 3/3/11 M 3/15/11 Finance/Coun Division Head: MAR 0 8 '2011 Dept. Head: Prosecutor: WHIAATCOM COUNTY Purchasin /eud et: 3/3/11 COUNCIL Executive: �� ����� TITLE OF DOCUMENT. Approval to Purchase Waterborne Traffic Line Paint ATTACHMENTS: Memos from Finance and Public Works SEPA review required ( ) Yes ( x ) NO Should Clerk schedule a hearing? ( ) Yes ( x) NO SEPA review completed? ( ) Yes ( x ) NO Requested Date: SUMMARY STATEMENT OR LEGAL NOTICE LANGUAGE. (if this item is an ordinance or requires a public hearing, you must provide the language for use in the required public notice. Be specific and cite RCW or WCC as appropriate. Be clear in explaining the intent of the action.) Public Works Maintenance & Operations is requesting approval to purchase their 2011 supply of Waterborne Traffic Line Paint using an interlocal agreement with Pierce County. It is anticipated that expenditures will be approximately $450,000.00.The vendor is Ennis Paint, Inc. This is a regularly budgeted expenditure and all purchases are based on actual need. COMMITTEE ACTION. COUNCIL ACTION: Related County Contract #: Related File Numbers: Ordinance or Resolution Number. Please Note: Once adopted and signed, ordinances and resolutions are available for viewing and printing on the County's website at: www.co.whatcom.wa.us/council. 14 WHATCOM COUNTY ADMINISTRATIVE SERVICES Whatcom County Courthouse 311 Grand Avenue, Suite 108 Bellingham, WA 98225-4083 DDesler@co.whatcom.wa.us DEWEY G. DESLER Director DATE: 3 March 2011 TO: Pete Kremen, County Executive FROM: Brad Bennett, AS Finance Manager FINANCE/ACCOUNTING SUBJECT: Approval to Purchase Waterborne Traffic Line Paint for 2011 Background & Purpose Whatcom County Courthouse 311 Grand Avenue, Suite 503 Bellingham, WA 98225-4038 Finance@co.whatcom.wa.us BRAD BENNETT Manager Public Works Equipment Services is requesting approval to use Pierce County's bid to purchase their annual supply of waterborne traffic line paint. Whatcom County has an Interlocal agreement with Pierce County that allows us to use their bids. The vendor is Ennis Paint Inc. Product is purchased on an as needed basis and it is anticipated that expenditures will be approximately $450,000.00. • Funding This is a regularly budgeted item and funds exist in the current budget. I concur with this recommendation. Approved as recommended: County Executive Date of Council Action Administration Facilities Management Finance/Accounting Human Resources Information Technology County Residents (360) 676-6717 (360) 676-6746 (360) 676-6734 (360) 676-6802 (360) 676-7684 (360) 98-1310 Fax (360) 676-6775 Fax (360) 676-6789 Fax (360) 738-4553 Fax (360) 738-2521 Fax (360) 676-7727 TTY ( 738-4555 EQUIPMENT SERVICES DIVISION WHATCOM COUNTY PUBLIC WORKS DEPARTMENT FRANK M. ABART Director �GOM CO tZ�`SHINGtO� MEMORANDUM 901 W. Smith Road Bellingham, WA 98226 Phone (360)676-6759 Fax (360) 380-8115 Eric L. Schlehuber, Division Manager TO: Brad Bennett, AS Finance Manager THROUGH: Frank M. Abart, PW Director #1070tl FROM: Eric L. Schlehuber, PW Equipment Services Manager Jeff Gollen, PW Maintenance & Operations Superintendent p RE: Interlocal Agreement with Pierce County — Contract #200209010 Waterborne Traffic Line Paint DATE: March 2, 2011 ■ Requested Action I am requesting Executive and Council approval to purchase the following waterborne traffic line paint as needed during 2011 from Ennis Paint, Inc., in the amount of $450,000.00. This purchase is permitted through an existing Interlocal Agreement between Whatcom County and Pierce County, pursuant to the Washington State Interlocal Cooperative Act, RCW Chapter 39.34. Due to potential supplier issues as we had in 2010, we may be requesting additional approval for a backup supplier in 2011 as well as this request. ■ Background and Purpose The Maintenance & Operations Division of the Public Works Department uses these materials regularly as part of the road maintenance program. This agreement is for the purpose of providing waterborne traffic line paint throughout the year to be used on county road maintenance and road projects as needed. ■ Funding Amount and Source These are regularly budgeted expenditures for material, which is used on an annual basis as needed and has been budgeted during the 2011-2012 Budget process. ■ Recommended Action Please approve this purchase and forward to the Executive and the Whatcom County Council for approval at the March 15, 2011 Whatcom County Council Meeting. Please contact Eric L. Schlehuber at extension 50607, if you have any questions or concerns regarding the terms of this agreement. Encl. 16 WHATCOM COUNTY COUNCIL AGENDA BILL NO. 2011-111 CLEARANCES Initial Date Date Received in Council O ice Agenda Date Assigned to: 03115111 Finance/Council Originator: _ ''22 p� C l� Q V E �D MAR 0 8 2011 Division Head:u Dept. Head: Prosecutor: WHAHOM COUNTY 'COUNCIL Purchasing/Budget: y 1/ Executive: ,Q / ��i c ' O ' TITLE OF DOCUMENT. Lease Agreement between Whatcom County and Backcountry Horsemen of Washington, Inc., Whatcom County Chapter ATTACHMENTS: Memorandum to Executive Kremen 2 Copies of the Proposed Lease Agreement Map Certificate of Liability Insurance SEPA review required? ( ) Yes ( X ) NO Should Clerk schedule a hearing? ( ) Yes (X) NO SEPA review completed? ( ) Yes ( ) NO Requested Date: SUMMARYSTATEMENT OR LEGAL NOTICE LANGUAGE: (If this item is an ordinance or requires a public hearing, you must provide the language for use in the required public notice. Be specific and cite RCW or WCC as appropriate. Be clear in explaining the intent of the action.) Request to enter into a lease agreement between Whatcom County and Backcountry Horsemen of Washington, Inc., Whatcom County Chapter. The lease allows for certain portions of the Y Road Landfill property to be used as a trailhead and off -road parking for horse related recreational activities. Backcountry Horsemen agree to maintain the leased area, keep the property free of litter and garbage, and hold Whatcom County harmless for activities taking place on the site. Backcountry Horsemen has leased the property since 1999 for recreational use and has installed fencing, garbage receptacles, portable toilets and has kept the property in good order. There is no monetary term attached to this agreement. COMMITTEE ACTION. COUNCIL ACTION: Related County Contract #: 99050-16 Related File Numbers: Ordinance or Resolution Number. Please Note: Once adopted and signed, ordinances and resolutions are available for viewing and printing on the County's website at: www.co.whatcom.wa.us/council. 17 WHATCOM COUNTY PARKS & RECREATION 3373 Mount Baker Highway Bellingham, WA 98226-9522 TO: FROM: RE: DATE: The Honorable Pete Kremen Whatcom County Executive f Michael McFarlane, Director-Q�_ MICHAEL G. McFARLANE Director I MAR 4 - 2011 PETE 0E.110EN COUNTY EXECUTIVE Backcountry Horsemen Y-Road Landfill Lease Agreement March 1, 2011 Enclosed are two (2) originals of the Lease Agreement between Whatcom County and Backcountry Horsemen of Whatcom County for your review and signature. ■ Requested Action The Parks & Recreation Department respectfully requests the County Executive to enter into a lease agreement with the Backcountry Horsemen for a three-year period. ■ Background and Purpose Whatcom County leases to the Backcountry Horsemen of Whatcom County certain portions of the Y Road Landfill property for use as a trailhead and off -road parking for horse -related recreational activities. Backcountry Horsemen agree to maintain the leased area to include the fencing around the grass cap area and keeping the property free of litter and garbage and to hold Whatcom County harmless for activities taking place on the site. Backcountry Horsemen has leased the property since 1999 for recreational use and has installed fencing, garbage receptacles, portable toilets and has kept the property in good order. ■ Funding Amount and Source There is no monetary term attached to this agreement. ■ Differences from Previous Contract The original 5-year lease was administered by Whatcom County Parks while the ownership of the property remains with Public Works/Solid Waste. There has been no signed lease agreement since 2004. The Parks & Recreation Department has agreed to administer this lease over the next three year period for the Public Works Department. Please contact the Michael McFarlane at extension 32073, if you have any questions or concerns regarding the terms of this agreement. Encl. Phone (360) 733-2900 FAX (36a)a76-1180 WHATCOM COUNTY CONTRACT INFORMATION SHEET Whatcom County Contract No. c2o110300-7 Originating Department: Parks & Recreation Contract Administrator: Michael McFarlane Contractor's /Agency Name: Backcountry Horsemen of Washington, Inc., Whatcom County Chapter Is this a New Contract? If not, is this an Amendment or Renewal to an Existing Contract? Yes X No. - Yes No Ifyes, previous number(s): Is this a grant agreement? Yes _ No X If yes, grantor agency contract number(s) CFDA number Is this contract grant funded? Yes _ No X If yes, associated Whatcom County grant contract number(s) Is this contract the result of a RFP or Bid process? Yes _ No X If yes, RFP and Bid number(s) Contract Amount: (sum of orig contract amt If a Professional Services Agreement is more than S15, 000 or a Bid is more than and any prior amendments) $35, 000, please submit an Agenda Bill for Council approval and a supporting $ n/a memo. Any amendment that provides either a 10% increase in amount or more than This Amendment Amount: SI0, 000, whichever is greater, must also go to Council and will need an agenda bill $ n/a and supporting memo. If less than these thresholds, just submit to Executive with Total Amended Amount: supporting memo for approval. S n/a Scope of Services The lease allows for certain portions of the Y Road Landfill property to be used as a trailhead and off -road parking for horse related recreational activities. Backcountry Horsemen agree to maintain the leased area, keep the propertyfree of litter and garbage, and hold Whatcom County harmless for activities taking place on the site. Backcountry Horsemen has leased the property since 1999 for recreational use and has installed fencing, garbage receptacles, portable toilets and has kept the property in good order. There is no monetary term attached to this agreement. Term of Contract: 3 years Expiration Date: 02128114 Contract Routing Stens & Sienoff.- [sign or initiall findicate date transmitted 1. Prepared by: Michael McFarlane Date [electronic] 2. Attorney reviewed: Daniel Gibson Date [electronic] 3. AS Finance reviewed: Date electronic] 4. IT reviewed if IT related Date [electronic] 5. Corrections made: Date electronic] hard copy printed 6. Attorney signoff.- dimv �' ,,/ Date 03 o3 i 7. Contractor signed. ✓ Date Z - Z Fr' (( 8. Submitted to Exec Office ,/ Date 3- `f -tl [summary via electronic; hardcopies] 9.' Reviewed by DCA _ Date 10. Council approved (if necessary) Date 11. Executive signed: Date 12. Contractor Original 13. Returned to dept; Date 14. County Original to Council Date this form may need to expand to more than one page 19 VV COUNTY q¢,.�e�l1! . 7 ; "'S Y, � j O '�,F nuo' 6 'i , #,i %�?-ii Ii LEASE AGREEMENT BETWEEN WHATCOM COUNTY AND a0l io 3 00'7 BACKCOUNTRY HORSEMEN OF WASHINGTON, INC.,.��'� w WHATCOM COUNTY CHAPTER This lease is made March 1, 2011'between Whatcom County, a municipal corporation in the State of Washington, hereinafter referred to as "Lessor", and Backcountry Horsemen of Washington, Inc., Whatcom County Chapter, hereinafter referred to as "Lessee". 1. Property. The property which is the subject of this lease agreement is more fully described and depicted in attached Exhibits A and B, and is generally described as the old landfill site on Y Road, which is owned by the Lessor. 2. Term. The term of this lease shall be for three (3) years, beginning on the date stated above and ending on the 28th day of February, 2014, except as otherwise subsequently provided. The lease may be renewed thereafter for a period of three years at a time upon mutual agreement of the parties in writing, upon the conditions herein stated or as otherwise agreed to by the parties in writing. 3. Purposes. The purposes of this lease are as follows: To allow Lessee access to portions of the property for use as a trailhead and off -road parking for horse -related trail activities; to provide the Lessor with a secure and signed enclosure around the former dump site, referred to as the "grass cap area"; to maintain the fence on the north side of the entrance from the road to the fence previously installed by the Lessee around the grass cap in order to restrict access to the remainder of the property north of the grass cap; to provide the Lessor with assurance that the property will be maintained free of litter, garbage, and hulks and other waste; and to provide Lessor with assurance that its liability to Lessee and other third parties will not be increased because of expanded use of portions of this property. 4. Repairs and Maintenance. Lessee represents that it has inspected and examined the premises and accepts them in their present condition, and agrees that Lessor shall not be required to make any improvements or repairs upon the premises or any part of them. Lessee agrees to make all improvements and repairs at its sole cost and expense, and agrees to keep the premises safe, clean, and in good order and condition at all times during the term, and upon expiration of this lease. At any sooner termination, the Lessee will quit and surrender possession of the premises in as good order and condition as the premises were at the commencement of the term, with reasonable wear, tear and damage by the elements excepted; Lessee further agrees to leave the premises free from all nuisance and dangerous and defective conditions. 5. Assignment and Mortgage. Neither the premises nor any portion of them shall be sublet, nor shall this lease, or any interest in it be assigned, hypothecated or mortgaged by Lessee. 6. Liability, Hold Harmless, and Indemnification. Lessee shall hold Lessor, and those persons who were, are now, or shall be duly elected to appointed officials or members, or employees thereof, hereinafter referred to collectively as Lessor, harmless from any loss, cost or damage that may arise in connection with this lease or the use of the premises by Lessee, its members, or its guests. Lessee further agrees to deliver to Lessor upon the execution of this lease an executed copy of a continuing liability and property damage (combined single limit) insurance policy satisfactory to Lessor in the amount of $1,000,000 per occurrence for personal injury and for property damage, and for $3,000,000 in the aggregate (per attached certificate of liability insurance) and shall keep it in force during the term of this lease. A copy of the insurance policy maintained by the state organization of Backcountry Horsemen, which covers the activities of the local chapter, in the amounts stated above, shall suffice to meet this requirement. Lessor shall be named as a certificate holder of said policy, and shall be given notice of renewals and/or cancellations twenty (20) days prior to their occurrence. 7. Mechanic's Liens. Lessee agrees that prior to any construction work on the premises, or the supplying of any labor or materials for the same, if any of the aforesaid are being performed or provided by anyone for hire, it will give such notice as is adequate under law, of non -responsibility on behalf of Lessor, giving notice that the Lessor is not responsible for any work, labor or mate�ds used or expended on the premises. Lessee shall defend against and indemnify Lessor for any claims brought against Lessor on account of any such claims arising from work done at the behest of Lessee. 8. Termination by the Lessor. Lessor may terminate this lease at any time it should be determined by the County Executive that public necessity and convenience require it to do so, by serving upon the Lessee in the manner subsequently provided, a written notice of its election so to terminate, which notice shall be served at least thirty (30) days prior to the date in the notice named for such termination. 9. Default. In the event that Lessee shall be in default in the performance of any of the terms or conditions agreed to be kept and performed by Lessee, then in that event, Lessor may terminate and end this lease, immediately, and Lessor may enter upon the premises and remove all persons and property, and Lessee shall not be entitled to any reimbursement for any improvements made by Lessee or its agents. In the event that Lessor shall bring a legal action to enforce any of the terms of this lease, or to obtain possession of the premises by reason of any default of Lessee, or otherwise, Lessee agrees to pay Lessor all costs of the legal action. 10. Notices. Any notices that are required here, or which either Lessor or Lessee may desire to serve upon the other, shall be in writing and shall be deemed served delivered personally to the person hereinafter identified, or when deposited in the United State mail, postage -prepaid, return receipt requested, addressed to: Lessee: Backcountry Horsemen Lessor: Operations Manager Attn: Mike McGlenn Whatcom County Parks and Recreation 1992 Harmony Road 3373 Mt. Baker Hwy Bellingham, WA 98226 Bellingham, WA 98226 360 966-9117, 739-2619 360 733-2900 11. Waiver. Waiver by Lessor of any default in performance by Lessee of any of the terms, covenants, or conditions contained here, shall not be deemed a continuing waiver of that default or any subsequent default. 12. Compliance with Laws. Lessee agrees to comply with all laws, ordinances, rules and regulations that may pertain or apply to the premises and their use. 13. Lessor May Enter. Lessee agrees that Lessor, its agents, employees or designees may enter upon the premises at any time during the term or any extension of it for any purpose, with the understanding that any work or other activity performed will be done in such a manner as to cause a minimum of interference with the legitimate use of the premises by Lessee. 14. Assumption of Risk. Lessee enters into this lease,with full knowledge of the former use of the premises as a landfill site and agrees that its members will not maintain any action against Lessor for damages attributed or attributable to conditions, either patent or latent, resulting from the former use of the premises. Lessee further agrees to indemnify Lessor for the costs of defending against any such claims, and for any damages resulting from such claims, brought by Lessee or its members. 15. Integration and modification. This written lease agreement represents the full and complete agreement of the parties hereto, and parties agree that there are no other understandings, oral or otherwise, regarding the subject matter of this lease agreement. No change or addition to it shall be valid or binding upon either party unless such change or addition be in writing, and executed by both parties. 16. Venue. This lease agreement has been and shall be construed as having been made and delivered within the State of Washington. It is mutually understood and agreed by each party hereto that it shall be governed by the laws of the State of Washington, both as to interpretation and performance. Any action in lawsuit and equity of judicial proceedings for the enforcement of this lease agreement, or any provision thereof, shall be instituted and maintained in the courts of competent jurisdiction located in Whatcom County, Washington. 21 17. Severability. It is understood and agreed by the parties hereto that if any part of this lease agreement is determined to be illegal, the validity of the remaining portions shall not be affected and the rights and obligations of the parties shall be construed as if the lease agreement did not contain the particular illegal part. 22 IN WITNESS HEREOF, Whatcom County has executed this agreement this day of P4a; 2011. „i BACKCOUNTRY HORSEMEN OF WASHINGTON WHATCOM COUNTY CHAPTER ike McGlenn, Chairman STATE OF WASHINGTON) )ss. COUNTY OF WHATCOM ) On this o2�� day of -Ma , 2011 before me personally appeared Mike McGlenn, to me known to be the Chairman of the Backcountry Horsemen of Washington, Whatcom County Chapter, and who executed the above instrument and who acknowledged to me the act of signing and sealing thereof. LYINN R. JOHNSON NOTARY PUBLICN—OTAO STATE OF WASHINGTOI! PUBLIC in and for the State of COMMISSION EXPIRES Washington, residing at wL� SEPTEMi3ER 8, 201 My commission expires: ��' WHATCOM COUNTY PETE KREMEN County Executive STATE OF WASHINGTON) )ss. COUNTY OF WHATCOM ) On this day of March, 2011, before me personally appeared Pete Kremen, to me known to be the Executive of Whatcom County and who executed the above instrument and who acknowledged to me the act of signing and sealing thereof. NOTARY PUBLIC in and for the State of Washington, residing at Bellingham. My commission expires: Approved as to form: Daniel L. Gibson Civil Deputy Prosecutor 23 EXHIBIT A The lease agreement to which this exhibit is attached is for the following described real estate situated in Whatcom County, State of Washington: The North half of the West half of the NW 1/4 of the SE 1/4 of Section 19, Township 38 North, Range 4 East, W.M., less road. More specifically, the lease provides for the use for parking of a portion of the above -described property, that portion being depicted more fully on attached Exhibit B. 24 05,003/99 09:36 FAX 360 676 1180 Jd w (D K P. 44 w 4, Pd o t c. . um. At kA M. W&TCOM CO PARRS EX Ill W 8 Q 002/002 OR AL AcoRfl CERTIFICATE OF LIABILITY INSURANCE OP ID ML BACKC-2 UAIL IIVIflI/UU/[T[T) 02 16/11 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Western States Ins. - Spokane HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 501 N Riverpoint Blvd, Ste 403 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Spokane WA 99202-1649 Phone:509-838-3501 Fax:509-838-3511 INSURERS AFFORDING COVERAGE NAIL# INSURED INSURER A: Essex Insurance INSURER B: Back Country Horsemen of Washington State INSURER C: INSURER D; 110 W 6th Ave Ellensburg WA 98926 INSURER E: I COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR NSR TYPE OF INSURANCE POLICY NUMBER DAT�ECh9M1DD/YYYY DAUTECYMpIRATION LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1, 000, 000 A X COMMERCIAL GENERAL LIABILITY CL250100764 01/22/11 01/22/12 PREMISES(Eaoa nco) S50r000 CLAMS MADE 7XOCCUR MEDEX'(Any one person) $1,000 PERSONAL &ADV INJURY S Ir 000 r 000 GENERALAGGREGATE s3,000,000 GENL AGGREGATE LIMIT APPLIES PER PRODUCTS - COMPIOP AGG $ Included X POLICY JET LOC AUTOMOBILE LIABILITY ANY AUTO COMBINED SINGLE LIMIT (Ea accident) $ BODILY INJURY (Per person) $ ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY (Peraceldent) $ HIRED AUTOS NON -OWNED AUTOS PROPERTYDAMAGE (Per accident) $ GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ OTHER THAN EA ACC $ ANY AUTO $ AUTO ONLY: AGG EXCESS I UMBRELLA LIABILITY EACH OCCURRENCE $ OCCUR CLAIMS MADE AGGREGATE S $ $ DEDUCTIBLE $ RETENTION $ WORKERS COMPENSATION AND EMPLOYERS' LIABIL" YIN ANY PROPRIETOiRIPARTNERIEXECUTNTI�_: -] OFFICERIMEMBER EXCLUDED? j - TORY LIMITS ER EL EACH ACCIDENT $ EI_ DISEASE - EA EMPLOYE $ (Mandatory in NH) If yes, describe under SPECIAL PROVISIONS below E.L. DISEASE - POLICY LIMIT 1 $ OTHER DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES f EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS Whatcom County is additional insured as respects Multi use, nonmotorized Stewart Mtn. trailhead year around. CERTIFICATE HOLDER CANCELLATION Whatcom County Rich Olson 322N.Commercial St. Ste. 220 iBellinC'ham WA 98225 ACORD 25 (2009/011 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION WHATCOM DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHORIZEDREPRESENTATIVE _ z ---A ©1988-2009 The ACORD name and logo are registered marks of ACORD All rights -- - - --26 - WHATCOM COUNTY COUNCIL AGENDA BILL NO. 2011-112 CLEARANCES" Initial Date Date Received in Council Office Date Assigned to: Originator: LK 11/2/10 I E E V E D MAR 0 0 ,2011 ___Agenda 3/15/11 Finance/Counc• Division Head: Dept. Head. Prosecutor: y, g (� (� p COUNTY �� HAITCOM COON T COUNCIL Purchasin /Budget: b Il `Z/�0 Executive: 0 �• �� TITLE OF DOCUMENT: Contract between Whatcom County and Mt. Baker Foothills Chamber of Commerce/Mt. Baker Scenic Bypass Welcome Center ATTACHMENTS. Contract, Memo, Information Sheet SEPA review required? ( ) Yes ( ) NO Should Clerk schedule a hearing ? ( ) Yes ( x ) NO SEPA review completed? ( ) Yes ( ) NO Requested Date: SUMHARYSTATEMENT OR LEGAL NOTICE LANGUAGE. As allowed in RCW 67.28, Whatcom County will provide funding to the Mt. Baker Foothills Chamber of Commerce for installation of water system, septic system and related electrical service for the construction of the Mt. Baker Scenic Bypass Welcome Center. The contract amount is $53,300. The term of the contract is January 1, 2011 through December 31, 2011. COMMITTEE ACTION. COUNCIL ACTION: Related County Contract #: Related File Numbers: Ordinance or Resolution Number: Please Note: Once adopted and signed, ordinances and resolutions are available for viewing and printing on the Coun 's website at. www.co.whatcom.wa.us/council. 27 WHATCOM COUNTY EXECUTIVE'S OFFICE County Courthouse 311 Grand Avenue, Suite #108 Bellingham, WA 98225-4082 �GpM C0 �9SN1 NGt0c' MEMORANDUM TO: Sam Crawford, Council Chair County Council Members FROM: Pete Kremen, County Executive RE: Mt. Baker Foothills Chamber of Commerce/Mt. Baker Scenic Bypass Welcome Center DATE: March 7, 2011 Pete Kremen County Executive Enclosed are two (2) originals of a contract between Whatcom County and the Mt. Baker Foothills Chamber of Commerce/Mt. Baker Scenic Bypass Welcome Center. As allowed in RCW 67.28 Whatcom County will provide funding to the Mt. Baker Foothills Chamber of Commerce installation of water system, septic system and related electrical service for the construction of the Mt. Baker Scenic Bypass Welcome Center. Funding for this contract comes from Convention Center Funds and was approved by the Lodging Tax Advisory Committee at their November 1, 2010 meeting. I am recommending waiver of the bid requirement as this service is in the best interest of Whatcom County. Please contact Dewey Desler if you have questions regarding this contract. Encl. Office (360) 676-6717 County (360) 384-1403 FAX (360) 676-6775 TDD (360) 732-8555 Contact Person: Contractor's Name: Is this a New Contract? Yes X No _ Is this a renewal? Yes _ No—X WHATCOM COUNTY CONTRACT INFORMATION SHEET Executive Desler Whatcom County Contract No. -2,0i103603 Mt. Baker Foothills Chamber of Commerce If not, is this an Amendment to an Existing Contract? Yes No If an Amendment, previous number(s): Contract Amount:(sum of orig contract amt If a Professional Services Agreement is more than $15,000 or a Bid is more and any prior amendments) than $35,000, please submit an Agenda Bill for Council approval and a $53,300 supporting memo. Any amendment that provides either a 10% increase in This Amendment Amount: amount or more than $10,000, whichever is greater, must also go to Council $ and will need an agenda bill and supporting memo. If less than these Total Amended Amount: thresholds, just submit to Executive with supporting memo for approval. Scope of Services Design and installation of commercial water and septic and associated electrical services associated with the construction of the Mt. Baker Scenic Byway Welcome Center. Nature of Contract Amt: ( Check one) Fixed Amount Not to Exceed X Open Ended Term of Contract: 12 months Expiration Date: 12/31/11 Renewal Option Yes No X Last Renewal Expires: Special Dates or clauses that require calendaring: Contract Routing Steps & Signoff Sign or Initial 1. Prepared by Linda Kasper Date 2. Attorney reviewed Date 3. Finance reviewed Date 4. Attorney signoff Date 5. Contractor signed Date 6. Submitted to Exec. Office ✓ Date 7. Reviewed by DCA Date 8. Council approved (if necessary) Date 9. Executive signed Date 10. Contractor Original returned to dept. Date 11. County Original to Council Date Date Submitted 29 ORIGINAL CONTRACT FOR SERVICES AGREEMENT MT. BAKER FOOTHILLS CHAMBER OF COMMERCE MT. BAKER SCENIC BYWAY WELCOME CENTER Whatcom County Contract No. .2o/io3oo 3 Mt. Baker Foothills Chamber of Commerce, hereinafter called Contractor, and Whatcom County, hereinafter referred to as County, agree and contract as set forth in this Agreement, including: General Conditions, pp. 3 to 8, Exhibit A (Scope of Work), pp. 9, Exhibit B (Compensation), pp. 10. Copies of these items are attached hereto and incorporated herein by this reference as if fully set forth herein The term of this Agreement shall commence on the 1st day of January, 2011, and shall, unless terminated or renewed as elsewhere provided in the Agreement, terminate on the 31st day of December, 2011, regardless of the date of signature. The general purpose or objective of this Agreement is to provide funding for the infrastructure phase of the construction of the Mt. Baker Scenic Byway Welcome Center, which will promote tourism in Whatcom County thereby generating additional revenues to our community, as more fully and definitively described in Exhibit A hereto. The language of Exhibit A controls in case of any conflict between it and that provided here. The maximum consideration for the initial term of this agreement or for any renewal term shall not exceed $ 53,300. The Contract Number, set forth above, shall be included on all billings or correspondence in connection therewith. Contractor acknowledges and by signing this contract agrees that the. Indemnification provisions set forth in Paragraphs 11.1, 21.1, 30.1, 31.2, 32.1, 34.2, and 34.3, if included, are totally and fully part of this contract and have been mutually negotiated by the parties. IN WITNESS WHEREOF, the parties have executed this Agreement this CONTRACTOR: Mt. Baker Foothills Chamber of Commerce �C ole MacDonald, PresidentG/ STATE OF WASHINGTON ) ) ss. COUNTY OF WHATCOM ) day of , 20 On this-�3R-OL-day of Mtn c-i-, , 20 / / , before me personally appeared Carole MacDonald, to me known to be the President of the Mt. Baker Foothills Cha ber of Commerce and who executed the above instrument and who acknowledged to me the act of signing and sealing thereof. n PUBIC in and for the State of Was mgton, esidin at {i � a� �? My commission expires 3 -2 9 // 3 �- -,%QN 0 'VAR PUB\So ` Contract for Services Agreement �? Z®;'' Mt. Baker Foothills Chamber of Commerce 9•. P �� C • v 1.0 30 WHATCOM COUNTY: Approved as to form: Prosecuting ttorn Date NJ Approved: Accepted for Whatcom County: By: Pete Kremen, Whatcom County Executive STATE OF WASHINGTON ) ) ss COUNTY OF WHATCOM ) On this day of , 20, before me personally appeared Pete Kremen, to me known to be the Executive of Whatcom County, who executed the above instrument and who acknowledged to me the act of signing and sealing thereof. NOTARY PUBLIC in and for the State of Washington, residing at . My commission expires CONTRACTOR INFORMATION: Carole MacDonald President ADDRESS: P.O. Box 866 Maple Falls, WA 98266 Contact Name: Carole MacDonald Contact Phone: 360-599-1776 Contact FAX: 360-599-3000 Contact Email: tiamb@earthlink.net Contract for Services Agreement Mt. Baker Foothills Chamber of Commerce v 1.0 31 GENERAL CONDITIONS Series 00-09: Provisions Related to Scope and Nature of Services 0.1 Scope of Services: The Contractor agrees to provide to the County services and any materials as set forth in the project narrative identified as Exhibit "A", during the agreement period. No material, labor, or facilities will be furnished by the County, unless otherwise provided for in the Agreement. Series 10-19: Provisions Related to Term and Termination 10.1 Term: Services provided by Contractor prior to or after the term of this contract shall be performed at the expense of Contractor and are not compensable under this contract unless both parties hereto agree to such provision in writing. The term of this Agreement may be extended by mutual agreement of the parties; provided, however, that the Agreement is in writing and signed by both parties. The term shall be as stated in the contract regardless of the date of signature. 10.2 Extension: Not Applicable 11.1 Termination for Default: If the Contractor defaults by failing to perform any of the,obligations of the contract or becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or makes an assignment for the benefit of creditors, the County may, by depositing written notice to the Contractor in' the U.S. mail, first class postage prepaid, terminate the contract, and at the County's option, obtain performance of the work elsewhere. Termination shall be effective upon Contractor's receipt of the written notice, or within three (3) days of the mailing of the notice, whichever occurs first. If the contract is terminated for default, the Contractor shall not be entitled to receive any further payments under the contract until all work called for has been fully performed. Any extra cost or damage to the County resulting from such default(s) shall be deducted from any money due or coming due to the Contractor. The Contractor shall bear any extra expenses incurred by the County in completing the work, including all increased costs for completing the work, and all damage sustained, or which may be sustained by the County by reason of such default. 11.2 Termination for Reduction in Funding: In the event that funding from State, Federal or other sources is withdrawn, reduced, or limited in any way after the effective date of this Agreement, and prior to its normal completion, the County may summarily terminate this Agreement as to the funds withdrawn, reduced, or limited, notwithstanding any other termination provisions of this Agreement. If the level of funding withdrawn, reduced or limited is so great that the County deems that the continuation of the programs covered by this Agreement is no longer in the best interest of the County, the County may summarily terminate this Agreement in whole, notwithstanding any other termination provisions of this Agreement. Termination under this section shall be effective upon receipt of written notice as specified herein, or within three days of the mailing of the notice, whichever occurs first. 11.3 Termination for Public Convenience: The County may terminate the Agreement in whole or in part whenever the County determines, in its sole discretion, that such termination is in the interests of the County. Whenever the Agreement is terminated in accordance with this paragraph, the Contractor shall be entitled to payment for actual work performed at unit contract prices for completed items of work. An equitable adjustment in the contract price for partially completed items of work will be made, but such adjustment shall not include provision for loss of anticipated profit on deleted or uncompleted work. Termination of this Agreement by the County at any time during the term, whether for default or convenience, shall not constitute breach of contract by the County. Series 20-29: Provisions Related to Consideration and Payments 20.1 Accounting and Payment for Contractor Services: Payment to the Contractor for services rendered under this Agreement shall be as set forth in Exhibit "B." Where Exhibit "B" requires payments by the County, payment shall be based upon written claims supported, unless otherwise provided in Exhibit "B," by documentation of units of work actually performed and amounts earned, including, where appropriate, the actual number of days worked each month, total number of hours for the month, and the total dollar payment requested, so as to comply with municipal auditing requirements. Unless specifically stated in Exhibit "B" or approved in writing in advance by the official executing this Agreement for the County or his designee (hereinafter referred to as the "Administrative Officer") the County will not reimburse the Contractor for any costs or expenses Contract for Services Agreement Mt. Baker Foothills Chamber of Commerce v 1.0 32 incurred by the Contractor in the performance of this contract. Where required, the County shall, upon receipt of appropriate documentation, compensate the Contractor, no more often than monthly, in accordance with the County's customary procedures, pursuant to the fee schedule set forth in Exhibit "B." 21.1 Taxes: The Contractor understands and acknowledges that the County will not withhold Federal or State income taxes. Where required by State or Federal law, the Contractor authorizes the County to withhold for any taxes other than income taxes (i.e., Medicare). All compensation received by the Contractor will be reported to the Internal Revenue Service at the end of the calendar year in accordance with the applicable IRS regulations. It is the responsibility of the Contractor to make the necessary estimated tax payments throughout the year, if any, and the Contractor is solely liable for any tax obligation arising from the Contractor's performance of this Agreement. The Contractor hereby agrees to indemnify the County against any demand to pay taxes arising from the Contractor's failure to pay taxes on compensation earned pursuant to this Agreement. The County will pay sales and use taxes imposed on goods or services acquired hereunder as required by law. The Contractor must pay all other taxes, including, but not limited to, Business and Occupation Tax, taxes based on the Contractor's gross or net income, or personal property to which the County does not hold title. The County is exempt from Federal Excise Tax. 22.1 Withholding Payment: In the event the County's Administrative Officer determines that the Contractor has failed to perform any obligation under this Agreement within the times set forth in this Agreement, then the County may withhold from amounts otherwise due and payable to Contractor the amount determined by the County as necessary to cure the default, until the Administrative Officer determines that such failure to perform has been cured. Withholding under this clause shall not be deemed a breach entitling Contractor to termination or damages, provided that the County promptly gives notice in writing to the Contractor of the nature of the default or failure to perform, and in no case more than 10 days after it determines to withhold amounts otherwise due. A determination of the Administrative Officer set forth in a notice to the Contractor of the action required and/or the amount required to cure any alleged failure to perform shall be deemed conclusive, except to the extent that the Contractor acts within the times and in strict accord with the provisions of the Disputes clause of this Agreement. The County may act in accordance with any determination of the Administrative Officer which has become conclusive under this clause, without prejudice to any other remedy under the Agreement, to take all or any of the following actions: (1) cure any failure or default, (2) to pay any amount so required to be paid and to charge the same to the account of the Contractor, (3) to set off any amount so paid or incurred from amounts due or to become due the Contractor. In the event the Contractor obtains relief upon a claim under the Disputes clause, no penalty or damages shall accrue to Contractor by reason of good faith withholding by the County under this clause. 23.1 Labor Standards: The Contractor agrees to comply with state and federal requirements, as applicable, pertaining to payment of wages and working conditions, in accordance with RCW 39.12.040, the Prevailing Wage Act; the Americans with Disabilities Act of 1990; the Davis -Bacon Act; and the Contract Work Hours and Safety Standards Act providing for weekly payment of prevailing wages, minimum overtime pay, and providing that no laborer or mechanic shall be required to work in surroundings or under conditions which are unsanitary, hazardous, or dangerous to health and safety as determined by regulations promulgated by the Federal Secretary of Labor and the State of Washington. Series 30-39: Provisions Related to Administration of Agreement 30.1 Independent Contractor: The Contractor's services shall be furnished by the Contractor as an independent contractor, and nothing herein contained shall be construed to create a relationship of employer -employee or master -servant, but all payments made hereunder and all services performed shall be made and performed pursuant to this Agreement by the Contractor as an independent contractor. The Contractor acknowledges that the entire compensation for this Agreement is specified in Exhibit "B" and the Contractor is not entitled to any benefits including, but not limited to: vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance benefits, or any other rights or privileges afforded to employees of the County. The Contractor represents that he/she/it maintains a separate place of business, serves clients other than the County, will report all income and expense accrued under this contract to the Internal Revenue Service on a Schedule C, and has a tax account with the State of Washington Department of Revenue for payment of all sales and use and Business and Occupation taxes collected by the State of Washington. Contractor will defend, indemnify and hold harmless the County, its officers, agents or employees from any loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys' fees or costs incurred by reason of claims or demands because of breach of the provisions of this paragraph. Contract for Services Agreement Mt. Baker Foothills Chamber of Commerce v 1.0 33 30.2 Assignment and Subcontracting: The performance of all activities contemplated by this agreement shall be accomplished by the Contractor. No portion of this contract may be assigned or subcontracted to any other individual, firm or entity without the express and prior written approval of the County. 30.3 No Guarantee of Employment: The performance of all or part of this contract by the Contractor shall not operate to vest any employment rights whatsoever and shall not be deemed to guarantee any employment of the Contractor or any employee of the Contractor or any subcontractor or any employee of any subcontractor by the County at the present time or in the future. 31.1 Ownership of Items Produced: Not Applicable 31.2 Patent/Copyright Infringement: Not Applicable 32.1 Confidentiality: The Contractor, its employees, subcontractors, and their employees shall maintain the confidentiality of all information provided by the County or acquired by the Contractor in performance of this Agreement, except upon the prior written consent of the County or an order entered by a court after having acquired jurisdiction over the County. Contractor shall immediately give to the County notice of any judicial proceeding seeking disclosure of such information. Contractor shall indemnify and hold harmless the County, its officials, agents or employees from all loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys' fees and costs resulting from Contractor's breach of this provision. 33.1 Right to Review: This contract is subject to review by any Federal, State or County auditor. The County or its designee shall have the right to review and monitor the financial and service components of this program by whatever means are deemed expedient by the Administrative Officer or by the County Auditor's Office. Such review may occur with or without notice and may include, but is not limited to, on -site inspection by County agents or employees, inspection of all records or other materials which the County deems pertinent to the Agreement and its performance, and any and all communications with or evaluations by service recipients under this Agreement. The Contractor shall preserve and maintain all financial records and records relating to the performance of work under this Agreement for three (3) years after contract termination, and shall make them available for such review, within Whatcom County, State of Washington, upon request. Contractor also agrees to notify the Administrative Officer in advance of any inspections, audits, or program review by any individual, agency, or governmental unit whose purpose is to review the services provided within the terms of this Agreement. If no advance notice is given to the Contractor, then the Contractor agrees to notify the Administrative Officer as soon as it is practical. 34.1 Proof of Insurance: The Contractor shall carry for the duration of this Agreement general liability and property damage insurance with the following minimums: Property Damage per occurrence - $500,000.00 General Liability & Property Damage for bodily injury- $1,000,000.00 34.2 Industrial Insurance Waiver: With respect to the performance of this agreement and as to claims against the County, its officers, agents and employees, the Contractor expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees and agrees that the obligations to indemnify, defend and hold harmless provided in this agreement extend to any claim brought by or on behalf of any employee of the Contractor. This waiver is mutually negotiated by the parties to this agreement. 34.3 Defense & Indemnity Agreement: fhe Contractor agrees to defend, indemnify and save harmless the County, its appointed and elective officers and employees, from and against all loss or expense, including, but not limited to, judgments, settlements, attorneys' fees and costs by reason of any and all claims and demands upon the County, its elected or appointed officials or employees for damages because of personal or bodily injury, including death at any time resulting therefrom, sustained by any person or persons and on account of damage to property, including loss of use thereof, whether such injury to persons or damage to property is due to the negligence of the Contractor, its subcontractors, its successor or assigns, or its agents, servants, or employees, the County, its appointed or elected officers, employees or their agents, except only such injury or damage as shall have been occasioned by the sole negligence of the County or its appointed or elected officials or employees. It is further provided that no liability shall attach to the County by reason of entering into this contract, except as expressly provided herein. Contract for Services Agreement Mt. Baker Foothills Chamber of Commerce v 1.0 34 35.1 Non -Discrimination in Employment: The County's policy is to provide equal opportunity in all terms, conditions and privileges of employment for all qualified applicants and employees without regard to race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or veteran status. The Contractor shall comply with all laws prohibiting discrimination against any employee or applicant for employment on the grounds of race, color, creed, religion, national origin, sex, age, marital status, disability, or veteran status, except where such constitutes a bona fide occupational qualification. Furthermore, in those cases in which the Contractor is governed by such laws, the Contractor shall take affirmative action to insure that applicants are employed, and treated during employment, without regard to their race, color, creed, religion, national origin, sex, age, marital status, disability, or veteran status, except where such constitutes a bona fide occupational qualification. Such action shall include, but not be limited to: advertising, hiring, promotions, layoffs or terminations, rate of pay or other forms of compensation benefits, selection for training including apprenticeship, and participation in recreational and educational activities. In all solicitations or advertisements for employees placed by them or on their behalf, the Contractor shall state that all qualified applicants will receive consideration for employment without regard to race, color religion, sex or national origin. The foregoing provisions shall also be binding upon any subcontractor, provided that the foregoing provision shall not apply to contracts or subcontractors for standard commercial supplies or raw materials, or to sole proprietorships with no employees. 35.2 Non -Discrimination in Client Services: The Contractor shall not discriminate on the grounds of race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or veteran status; or deny an individual or business any service or benefits under this Agreement; or subject an individual or business to segregation or separate treatment in any manner related to his/her/its receipt any service or services or other benefits provided under this Agreement; or deny an individual or business an opportunity to participate in any program provided by this Agreement. 36.1 Waiver of Noncompetition: Contractor irrevocably waives any existing rights which it may have, by contract or otherwise, to require another person or corporation to refrain from submitting a proposal to or performing work or providing supplies to the County, and contractor further promises that it will not in the future, directly or indirectly, induce or solicit any person or corporation to refrain from submitting a bid or proposal to or from performing work or providing supplies to the County. 36.2 Conflict of Interest: If at any time prior to commencement of, or during the term of this Agreement, Contractor or any of its employees involved in the performance of this Agreement shall have or develop an interest in the subject matter of this Agreement that is potentially in conflict with the County's interest, then Contractor shall immediately notify the County of the same. The notification of the County shall be made with sufficient specificity to enable the County to make an informed judgment as to whether or not the County's interest may be compromised in any manner by the existence of the conflict, actual or potential. Thereafter, the County may require the Contractor to take reasonable steps to remove the conflict of interest. The County may also terminate this contract according to the provisions herein for termination. 37.1 Administration of Contract: This Agreement shall be subject to all laws, rules, and regulations of the United States of America, the State of Washington, and political subdivisions of the State of Washington. The Contractor also agrees to comply with applicable federal, state, county or municipal standards for licensing, certification and operation of facilities and programs, and accreditation and licensing of individuals. The County hereby appoints, and the Contractor hereby accepts, the Whatcom County Executive, and his or her designee, as the County's representative, hereinafter referred to as the Administrative Officer, for the purposes of administering the provisions of this Agreement, including the County's right to receive and act on all reports and documents, and any auditing performed by the County related to this Agreement. The Administrative Officer for purposes of this agreement is: Dewey Desler, Deputy Administrator Whatcom County Executive's Office 311 Grand Avenue, Suite 108 Bellingham, WA 98225 37.2 Notice: Contract for Services Agreement Mt. Baker Foothills Chamber of Commerce v 1.0 35 Except as set forth elsewhere in the Agreement, for all purposes under this Agreement except service of process, notice shall be given by the Contractor to the County's Administrative Officer under this Agreement. Notice to the Contractor for all purposes under this Agreement shall be given to the address provided by the Contractor herein above in the "Contractor Information" section. Notice may be given by delivery or by depositing in the US Mail, first class, postage prepaid. Series 40-49: Provisions Related to Interpretation of Agreement and Resolution of Disputes 40.1 Modifications: Either party may request changes in the Agreement. Any and all agreed modifications, to be valid and binding upon either party, shall be in writing and signed by both of the parties. 40.2 Contractor Commitments, Warranties and Representations: Not Applicable 41.1 Severability: If any term or condition of this contract or the application thereof to any person(s) or circumstances is held invalid, such invalidity shall not affect other terms, conditions or applications which can be given effect without the invalid term, condition or application. To this end, the terms and conditions of this contract are declared severable. 41.2 Waiver: Waiver of any breach or condition of this contract shall not be deemed a waiver of any prior or subsequent breach. No term or condition of this contract shall be held to be waived, modified or deleted except by an instrument, in writing, signed by the parties hereto. The failure of the County to insist upon strict performance of any of the covenants and agreements of this Agreement, or to exercise any option herein conferred in any one or more instances, shall not be construed to be a waiver or relinquishment of any such, or any other covenants or agreements, but the same shall be and remain in full force and effect. 42.1 Disputes: a. General: Differences between the Contractor and the County, arising under and by virtue of the Contract Documents, shall be brought to the attention of the County at the earliest possible time in order that such matters may be settled or other appropriate action promptly taken. Except for such objections as are made of record in the manner hereinafter specified and within the time limits stated, the records, orders, rulings, instructions, and decisions of the Administrative Officer shall be final and conclusive. b. Notice of Potential Claims: The Contractor shall not be entitled to additional compensation which otherwise may be payable, or to extension of time for (1) any act or failure to act by the Administrative Officer or the County, or (2) the happening of any event or occurrence, unless the Contractor has given the County a written Notice of Potential Claim within ten (10) days of the commencement of the act, failure, or event giving rise to the claim, and before final payment by the County. The written Notice of Potential Claim shall set forth the reasons for which the Contractor believes additional compensation or extension of time is due, the nature of the cost involved, and insofar as possible, the amount of the potential claim. Contractor shall keep full and complete daily records of the work performed, labor and material used, and all costs and additional time claimed to be additional. C. Detailed Claim. - The Contractor shall not be entitled to claim any such additional compensation, or extension of time, unless within thirty (30) days of the accomplishment of the portion of the work from which the claim arose, and before final payment by the County, the Contractor has given the County a detailed written statement of each element of cost or other compensation requested and of all elements of additional time required, and copies of any supporting documents evidencing the amount or the extension of time claimed to be due. d. Arbitration: Other than claims for injunctive relief brought by a party hereto (which may be brought either in court or pursuant to this arbitration provision), and consistent with the provisions hereinabove, any claim, dispute or controversy between the parties under, arising out of, or related to this Agreement or otherwise, including issues of specific performance, shall be determined by arbitration in Bellingham, Washington, under the applicable American Arbitration Association (AAA) rules in effect on the date hereof, as modified by this Agreement. There shall be one arbitrator selected by the parties within ten (10) days of the arbitration demand, or if not, by the AAA or any other group having similar credentials. Any issue about whether a claim is covered by this Agreement shall be determined by the arbitrator. The arbitrator shall apply substantive law and may award injunctive relief, equitable relief (including specific performance), or any other remedy available from a judge, including expenses, costs and attorney fees to the prevailing party and pre -award interest, but shall not have the power to award punitive damages. The decision of the arbitrator shall be final and binding and an order confirming the award or judgment upon the award may be entered in any court having jurisdiction. The parties agree that the decision of the Contract for Services Agreement Mt. Baker Foothills Chamber of Commerce v 1.0 36 arbitrator shall be the sole and exclusive remedy between them regarding any dispute presented or pled before the arbitrator. At the request of either party made not later than forty-five (45) days after the arbitration demand, the parties agree to submit the dispute to nonbinding mediation, which shall not delay the arbitration hearing date; provided, that either party may decline to mediate and proceed with arbitration. Unless otherwise specified herein, this Agreement shall be governed by the laws of Whatcom County and the State of Washington. 43.1 Venue and Choice of Law: In the event that any litigation should arise concerning the construction or interpretation of any of the terms of this Agreement, the venue of such action of litigation shall be in the courts of the State of Washington in and for the County of Whatcom. This Agreement shall be governed by the laws of the State of Washington. 44.1 Survival: The provisions of paragraphs 11.1, 11.2, 11.3 , 21.1, 22.1, 30.1, 31.1, 31.2, 32.1, 33.1, 34.2, 34.3, 36.1, 40.2, 41.2, 42.1, and 43.1, if utilized, shall survive, notwithstanding the termination or invalidity of this Agreement for any reason. 45.1 Entire Agreement: This written Agreement, comprised of the writings signed or otherwise identified and attached hereto, represents the entire Agreement between the parties and supersedes any prior oral statements, discussions or understandings between the parties. Contract for Services Agreement Mt. Baker Foothills Chamber of Commerce v 1.0 37 EXHIBIT "A" (SCOPE OF WORK) Whatcom County will provide funding to Mt. Baker Foothills Chamber of Commerce for direct expenses related to the site needs, design and installation of the commercial water system and low profile septic system with related electrical services incurred in the Construction of the Mt. Baker Scenic Byway Welcome Center. Allowable expenses are as follows: Design and Installation of Water System Design and Installation of Septic System Design and Installation of Power System Related Permits and County Fees Maximum consideration for this agreement is $53,300. Contract for Services Agreement Mt. Baker Foothills Chamber of Commerce v 1.0 38 EXHIBIT "B" (COMPENSATION) The Contract Number, set forth above, shall be included on all billings. Maximum consideration for this contract shall be $ 53,300. Payment shall be made upon receipt of invoice detailing expenditures as outlined in Exhibit A. Payment will be made as reimbursement only. Invoices with appropriate back up documentation should be sent to the Whatcom County Executive's Office. Contract for Services Agreement Mt. Baker Foothills Chamber of Commerce v 1.0 39 2011-113 WIIATCOM COUNTY COUNCIL AGENDA BILL NO. CLEARANCES Initial Date Date Received in Council Office Agenda Date Assigned to: Originator- RJB 312111 L� \� E U V E D U a MAR 0y p8 2011 �I�;r H A� C O IYtC O u N 1 COUNCIL 3115111 Finance/Count Division Head: Dept. Head: 3_Z._/ Prosecutor: ( Y+� , .� Purchasing/Budger 3 (( 1` Fwcutive: l g-11 TITLE OF DOCUMENT: Inter Local Cooperative Agreement between City of Blaine and Whatcom County (Parks & Recreation) ATTACHMENTS: SEPA review required? ( ) Yes (X) NO SEPA review completed? ( ) Yes ( ) NO Should Clerk schedule a hearing ? ( ) Yes (X) NO Requested Date: SUMMARYSTATEMENT OR LEGAL NOTICE LANGUAGE: (If this item is an ordinance or requires a public hearing, you must provide the language for use in the required public notice. Be specific and cite RCW or WCC as appropriate. Be clear in explaining the intent of the action.) To allow the County Executive to enter into an Inter Local Cooperative Agreement with the City of Blaine to provide funding for staffmg and operational support, including minor custodial supplies, to the Blaine Senior Center in 2011 and 2012. COMMITTEE ACTION: COUNCIL ACTION: Related County Contract #: Related File Numbers: Ordinance or Resolution Number: Please Note: Once adopted and signed, ordinances and resolutions are available for viewing and printing on the County's website at: www.co.whatcom.wa.us/counciL WHATCOM COUNTY Parks & Recreation Department 3373 Mt. Baker Highway Bellingham, WA 98226 AGO M Co V P ti .r. 02 QSHIT4 C MEMORANDUM Michael McFarlane MAR 7 - 2011 TO: Pete Kremen, County Executive PETEKREMEN COUNTY EXECUTIVE FROM: Michael McFarlane i RE: Inter Local Cooperativd Agreement with the City of Blaine DATE: March 2, 2011 Enclosed are two (2) originals of Inter Local Cooperative Agreement between City of Blaine and -the County Parks & Recreation Department for your review and signature. ■ Background and Purpose This Agreement provides funding to the City of Blaine to hire staff at the Blaine Senior Center to replace the Park Department Senior Center Coordinator position which will be eliminated from the County budget effective March 31, 2011. The Scope of Work for this Agreement includes coordination of daily on -site operations, programming, enforcing safety procedures, and managing volunteer opportunities. ■ Funding Amount and Source The Agreement provides $44,763 for the nine month period April 1, 2011 through December 31, 2011 and $59,450 for the twelve month period January 1, 2012 through December 31, 2012. The 2011 and 2012 total of $104,213 covers personnel expenses and minor custodial supplies and comes from the General Fund. Please contact Rob Bunnett at extension 32073, if you have any questions or concerns regarding the terms of this agreement, Encl. 41 WHATCOM COUNTY CONTRACT INFORMATION SHEET Whatcom County Contract No. .?0//o3oa 8 Originating Department: Parks & Recreation Contract Administrator: Rob Bunnett Contractor's /A ency Name: City of Blaine, Washington Is this a New Contract? If not, is this an Amendment or Renewal to an Existing Contract? Yes X No Yes. — No - Ifyes, previous number(s): Is this a grant agreement? Yes _ No_ X_ If yes, grantor agency contract number(s) CFDA number Is this contract grant funded? Yes _ No X If yes, associated Whatcom County grant contract number(s) Is this contract the result of a RFP or Bid process? Yes _ No X If yes, RFP and Bid number(s) Contract Amount: (sum of orig contract amt If a Professional Services Agreement is more than $15, 000 or a Bid is more than and any prior amendments) $35, 000, please submit an Agenda Bill for Council approval and a supporting $104,213 memo. Any amendment that provides either a 10% increase in amount or more than $10, 000, whichever is greater, must also go to Council and will need an agenda bill and supporting memo. If less than these thresholds, just submit to Executive with supporting memo for approval. Scope of Services Inter Local Cooperative Agreement between Whatcom County Parks & Recreation Department and City of Blaine. The Agreement provides 2011 and 2012 County funding for staffing and operating support far the Blaine Senior Center. Term of Contract :April 1, 2011 Expiration Date: December 31, 2012 Contract Routing SteDs & Signoff [sign or initiall [indicate date transmitted 1. Prepared by: -T-R> Date --31 1 [electronic] 2. Attorney reviewed: Date 3 [electronic] 3. AS Finance reviewed: Date electronic] 4. IT reviewed iflT related Date _ [electronic] 5. Corrections made: Date [electronic] hard copyprinted 6. Attorney signoff Date 7. Contractor signed. • ,/ Date 8. Submitted to Exec Office / Date 3- 7-11 [summary via electronic; hardcopies] 9. Reviewed by DCA Date 10. Council approved (f necessary) Date 11. Executive signed. Date 12. Contractor Original 13. Returned to dept; Date 14.' County Original to Council Date this form may need to expand to more than one page this form may need to expand to more than one page 42 I 0UNTY0RK_,3dNA.1_. INTERLOCAL COOPERATIVE AGREEMENT BETWEEN CITY OF BLAINE AND WHATCOM COUNTY (PARKS & RECREATION) ��Rv' �9� j .M. age; w �, a ��1:�'� �a.; ar s �.� �ee,,...,,`f, � �o�►o3yd8 I THIS AGREEMENT is made and entered into by Whatcom County (Parks & Recreation Department) (County) and City of Blaine, Washington (City) pursuant to the authority granted by chapter 39.34 RCW, INTERLOCAL COOPERATION ACT. 1. DEFINITION / REFERENCES: 1.1 The Blaine Senior Center, a not -for -profit organization, is referred to as "local not -for -profit organization" for the purposes of this agreement. 1.2 The Blaine Facilities, located at 763 G Street, Blaine, WA, is referred to as "Blaine community/senior center" for the purposes of this agreement. 2. PURPOSE: Whatcom County will provide funding to the City of Blaine to assist with the provision of senior services at the Blaine community/senior center. This funding is intended to provide on -site staffing to assist with the operation of senior activities by the local not -for -profit organization. 3. RESPONSIBILITIES: WHATCOM COUNTY PARKS & RECREATION RESPONSIBILITIES The Parks & Recreation Department will provide funding in 2011 and 2012 for the replacement for the Senior Center Coordinator position previously employed by the Whatcom County Parks & Recreation Department. CITY OF BLAINE RESPONSIBILITIES The City of Blaine will contract with the local not -for -profit organization to provide senior services Monday through Saturday of each week at the Blaine community/senior center. At a minimum, the City of Blaine will be expected to insure that the local not -for -profit organization provides the following services: A) Daily On -Site Operations B) Assistance to the local not -for -profit organization management and staff in order to provide a variety of healthy lifestyle programs and activities of interest to older adults. Interlocal Cooperative Agreement Page 1 of 5 43 C) Develop Safety policies and monitor procedures. D) Erriployee and Volunteer Opportunities to support Senior Center operations. E) Provide Progress Reports to the City and Whatcom County Parks & Recreation Department. The City of Blaine will provide the local not -for -profit organization with the use of the City owned facility located at 763 G Street, Blaine Washington 98230 and pay utilities expenses at the facility, subject to availability of funds. 4. TERM OF AGREEMENT: The term of this Agreement shall be from April 1, 2011 through December 31, 2012. 5. AVAILABLE FUNDING AND MANNER OF FINANCING: Whatcom County Parks & Recreation will provide a total of $44,062 for the nine (9) month period April 1, 2011 through December 31, 2011, and $58,750 for the twelve (12) month period January 1, 2012 through December 31, 2012. The City of Blaine shall invoice Whatcom County Parks & Recreation Department by the last working day of each month during the term of this agreement for services rendered as outlined in Section 2. The City shall invoice Whatcom County Parks & Recreation Department for nine (9) equal payments in 2011 and twelve (12) equal payments in 2012. The County shall pay the City $700 on April 1, 2011, and $700 on January 1, 2012, for -the purchase of supplies for -the Blaine cornrnunity/senior center. 6. TREATMENT OF ASSETS AND PROPERTY: COUNTY owned property described in attachment No. 1 Whatcom County property which is currently located at the Blaine community/senior center shall be transferred to the CITY. 7. ADMINISTRATION: The following individuals are designated as representatives of the respective parties. The representatives shall be responsible for administration of this Agreement and for coordination and monitoring performance under this Agreement. In the event such representatives are changed, the party making the change shall notify the other party. 6.1 The City of Blaine representative shall be Jeffrey Lazenby. 6.2 Whatcom County's representative shall be Robert Bunnett. 8. INDEMNIFICATION: Each party agrees to be responsible and assume liability for its own wrongful and/or negligent acts or omissions or those of their officials, officers, agents, or Interlocal Cooperative Agreement Page 2 of 5 employees to the fullest extent required by law, and further agree to save, indemnify, defend, and hold the other party harmless from such liability. The City of Blaine is required to provide proof of insurance for the following minimum coverage's. A) General Liability coverage @ $1,000,000 per occurrence B) Professional Liability coverage @ $500,000 per occurrence C) Workers Compensation Coverage and listed amounts for bodily injury by accident, bodily injury by disease, policy limits. D) Directors and Officers coverage if applicable. E) Fraud coverage for employees. 9. TERMINATION: This Agreement may be terminated by either party upon one -hundred and twenty (120) days written notice, mailed postage -prepaid by certified mail, return receipt requested, to the party's last known address for the purposes of giving notice under this paragraph. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. 10. INDEPENDENCE OF PARTIES AND EMPLOYEES: The CITY shall be deemed to be the sole operator of the Blaine community/senior center. All employees and volunteers engaged with or serving in the operation of the Blaine community/senior center shall not by this Agreement be construed to be employees, agents or volunteers serving the COUNTY. 11. NONDISCRIMINATION: During the term of the Agreement, the CITY, or designated contractor, shall comply with all applicable Federal, State and, local provisions with regard to hiring and employment practices, and providing program services. In the event of the CITY'S noncompliance or refusal to comply with the above provisions, this Agreement may be rescinded, cancelled, or terminated in whole or in part without penalty to the COUNTY. The CITY shall, however, be given a reasonable time in which to cure such noncompliance. 12. CHANGES, MODIFICATIONS, AMENDMENTS AND WAIVERS: This Agreement may be changed, modified, amended or waived only by written agreement executed by the parties hereto. Waiver or breach of any term or condition of the Agreement shall not be considered a waiver of any prior or subsequent breach. 13. SEVERABILITY: In the event any term or condition of this Agreement or application thereof to any person or circumstances is held invalid, such invalidity shall not affect other Interlocal Cooperative Agreement Page 3 of 5 45 terms, conditions or applications of this Agreement which can be given effect without the invalid term, condition, or application. To this end, the terms and conditions of this Agreement are declared severable. 14.. ENTIRE AGREEMENT: This Agreement contains all the terms and conditions agreed upon by the parties. All items incorporated herein by reference are attached. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. IN WITNESS WHEREOR, the parties have executed this Agreement this day of , 2011. APPROVED: CITY OF BLAINE (2 Gary Tomsic, City Manager ATTEST: Q2;ez.3CitUlerk DEPARTMENTAL APPROVAL: Executed as of the date first written above. Interlocal Cooperative Agreement Page 4 of 5 M WHATCOM COUNTY Pete Kremen, County Executive STATE OF WASHINGTON) ) ss. COUNTY OF WHATCOM On this day of , before me personally appeared PETE KREMEN to me known to be County Executive of WHATCOM.COUNTY and who executed the above instrument and acknowledged to me the act of signing and sealing thereof. Given under my hand and official seal this day of NOTARY PUBLIC in and for the State of Washington Residing in Bellingham. My Commission expires: WHATCOMJ COUNTY PARKS & RECREATION DEPARTMENT 7 �z Mich jai/ I e, Director lr APPROVED AS TO FORM: Deputy ros sting A torney Interlocal Cooperative Agreement Page 5 of 5 47 Attachment No. 1 Whatcom County Property Item Manufacturer (1) Bench — 3 Chair Model Steelcase (1) File Cabinet — 2 Drawers (1) Executive Desk (1) File Cabinet — 4 Drawers Steelcase (2) Secretarial Chairs Vogel Peterson (4) Folding Tables —12' Metal Pressboard Top (5) Dining Tables — Round Metal Pressboard Top (1) Reach -In Refrigerator (4) Folding Tables — Metal Pressboard Top (1) Chalk Bulletin Board (6) Folding Tables — D Top Metal Pressboard Top (1) Defibrillator— Including Cabinet Medtronic (1) Round Tables — 5' Midwest WHATCOM COUNTY COUNCIL AGENDA BILL Pare Two NO. 2010_m2,a CLEARANCES Initial Date Date Received in Council O ace Agenda Date Assigned to: Originator: CONTINUED ON PAGE TWO 112512011 SCOT9 Division Head: 218/2011 SCOTR Dept. Head: 2/15/2011 SCOTM 2/17/2011 SCOTW Prosecutor: 2 / 2 2 / 2011 SCOT!? 2 25 2011 SCOM Purchasing/Budget: 3/01/2011 SCO1A 3/04/2011 SCOTW Executive: 3/09/2011 SCOTW TITLE OF DOCUMENT. Discussion re: Draft ordinance amending code and maps relating to rural land use ATTACHMENTS: SEPA review required? ( ) Yes ( ) NO Should Clerk schedule a hearing? ( ) Yes ( ) NO SEPA review completed? ( ) Yes ( ) NO Requested Date: SUMMARYSTATEMENT OR LEGAL NOTICE LANGUAGE. (If this item is an ordinance or requires a public hearing, you must provide the language for use in the required public notice. Be specific and cite RCW or WCC as appropriate. Be clear in explaining the intent of the action) Discussion regarding a draft ordinance amending Whatcom County Zoning Code Title 20, the Official Whatcom County Zoning Map, and the Whatcom County Comprehensive Plan and Maps, to implement changes relating to rural land use planning. COMMITTEEACTION: COUNCIL ACTION.• 1/25/2011: Discussed and amended. Held for two weeks. 2/08/2011: Discussed and amended. Continue to 2/15/2011 at 1 p.m. 2/15/2011: Discussed. Another meeting scheduled from 12 p.m. to 3 p.m. on February 17, 2011 2/17/2011: Discussed. 2/22/2011: Discussed and Amended. Will meet again on Friday, 2/25/2011 at 10 a.m. and next Tuesday, 3/1/2011. 2/25/2011: Discussed and will meet again on 3/1/2011. 3/01/2011: Discussed and will meet again on 3/4/2011. 3/04/2011: Discussed and will meet again on 3/9/2011 for a public hearing to receive testimony Related County Contract #: Related File Numbers: Ordinance or Resolution Number: Please Note: Once adopted and signed, ordinances and resolutions are available for viewing and printing on the County's website at: www.co.whatcomwa.u&1counciL • WHATCOM COUNTY COUNCIL AGENDA BILL NO. 2010 - 72 A CLEARANCES Initial Date Date Received in Council Office Agenda Date Assigned to: Originator: 9/8/2010 9/14/2010 SCOTW Division Head.- 9/28/2010 SCOTW Dept. Head: 10/12/2010 SCOTW Prosecutor: 10/26/2010 SCOTW Purchasin Bud et: 11/09/2010 SCOTW 11/23/2010 SCOTW Executive: 12/07/2010 SCOTW TITLE OF DOCUMENT: 1/25/201I SCOTW Discussion re: Draft Ordinance amending code and maps relating to rural land use ATTACHMENTS: SEPA review required? ( ) Yes ( ) NO Should Clerk schedule a hearing ? ( ) Yes ( ) NO SEPA review completed? ( ) Yes ( ) NO Requested Date: SUMMAR Y STA TEMENT OR LEGAL NOTICE LANGUAGE: (If this item is an ordinance or requires a public hearing, you must provide the language for use in the required public notice. Be specific and cite RCW or WCC as appropriate. Be clear in explaining the intent of the action.) Discussion regarding a draft ordinance amending Whatcom County Zoning Code Title 20, the Official Whatcom County Zoning Map, and the Whatcom County Comprehensive Plan and Maps, to implement changes relating to rural land use planning COMMITTEEACTION.• COUNCIL ACTION: 5/14/2010: Discussed. Schedule again on 9/28. (Hope to 9/14/2010: Motion to refer the establishment of a Introduce the first meeting in October): LAMIRD in a portion of the CAITAC property north of 9/28/2010: Held to 10/12/2010 Special COTW Bellingham to the Planning Commission for review 10/12/2010: Amended and Held in Committee and hearing.5-2, Weimer & Mann opposed 10/26/2010: Pulled from the agenda 11/09/2010: Amended. Councilmembers asked staff to submit a version with revisions made so far, including the markup comments. Hold in Committee for two weeks. 11/23/2010: Discussed and amended and held in Committee 12/07/2010: Discussed and amended. Hold in Committee in January Related County Contract #: Related File Numbers: Ordinance or Resolution AB2010-72 Number: Please Note: Once adopted and signed, ordinances and resolutions are available for viewing and printing on the Coun 's website at: www.co.whatcomwa.uslcouncil. 50 CO CLERK OF THE COUNCIL t.Q �GOM °y Dana Brown -Davis, C.M.C. �' < COUNTY COURTHOUSE 311 Grand Avenue, Suite #105 �9ShlNG�0 Bellingham, WA 98225-4038 (360) 676-6690 (360) 738-2550 Fax (360) 738-4555 TTY WHATCOM COUNTY COUNCIL NOTICE TO INTERESTED PARTIES THE MOST RECENT DRAFTS OF MAPS, COMPREHENSIVE PLAN TEXT AMENDMENTS, AND ZONING CODE AMENDMENTS CAN BE REVIEWED AT THE WHATCOM COUNTY COUNCIL OFFICE, 311 GRAND AVENUE, SUITE 105. THESE DOCUMENTS ARE ALSO POSTED AT: httD://www.whatcomcountv.us/Dds/Dian/Iona/Droiects lamird/proposed.js PLEASE CONTACT THE COUNTY COUNCIL OFFICE IF YOU HAVE QUESTIONS, 676-6690. COUNCILMEMBERS Barbara E. Brenner Sam Crawford Kathy Kershner Bill Knutzen Tony Larson Ken Mann Carl Weimer 51 WHATCOM COUNTY COUNCIL AGENDA BILL NO. 2011-104 CLEARANCES Initial Date fice Date Received in Council Of Agenda Date Assigned to: Originator: Matt W. Aamot M.A. 21812011 j� D � 212212011 Planning & Development Comm. Division Head: 21,221,2011 Full Council Roxanne Michael FEB 15 2011 Dept. Head: �/ 3/15/2011 P&D/Council Sam Ryan ��/I ;���/ M s. - 4."'r � � C O U N T f Prosecutor: Royce Buckingham Purchasing/Budget: Executive: Pete Kreme TITLE 0FDOCUMENT. Proposed amendments to the Whatcom County Comprehensive Plan and Zoning Ordinance that are to be considered for initiation this year. ATTACHMENTS: 1. Cover letter 2. Proposed Resolution Initiating Comprehensive Plan and Zoning Amendments 3. City correspondence Application materials are on file at the Council office. SEPA review required? ( Xt) Yes ( ) NO Should Clerk schedule a hearing? ( ) Yes ( X) NO SEPA review completed? ( ) Yes ( X) NO Requested Date ' SEPA will be completed on those amendments initiated by the Council prior to final Council action. SUMMARYSTATEMENT OR LEGAL NOTICE LANGUAGE: (If this item: is an ordinance or requires a public hearing, you must provide the language for use in the required public notice. Be specific and cite RCW or WCC as appropriate. Be clear in explaining the intent of the action.) Under the Growth Management Act, the County Council is to consider amendments to the Comprehensive Plan no more frequently than once per year (with certain exceptions). Whatcom County Code 2.160.050 indicates that proposed Comprehensive Plan amendments are to be "initiated" for further review by a majority vote of the County Council. Additionally, Whatcom County Code 20.90.030 allows the Council to initiate zoning amendments. Planning and Development Services is forwarding the proposed amendments so that the Council can determine which items to initiate for further review. COMMITTEEACTION: COUNCIL ACTION: 2/22/2011: Amended and held in Committee for 2/22/2011: Held in Committee for two weeks. two weeks - See attached for committee recommendations. Related County Contract #: Related File Numbers: Ordinance or Resolution Number: Please Note: Once adopted and signed, ordinances and resolutions are available for viewing and printing on the County's website at: www.co.whatcom.wa.us/council. 52 WHATCOM COUNTY COUNCIL AGENDA BILL Page Two AB2011-104 COMMITTEE ACTION: 2/22/2011: Amended (below) and held in Committee for two weeks: PLN2011-0001-2011-0002: Failed PLN2011-0003-2011-0008: Recommend PLN2011-0009: Held in Committee PLN201 1 -000 10: Recommend PLN2011-00011: Failed PLN2009-00013: Recommend CMP2007-00014: Recommend PLN2010-00026: Recommend COUNCIL ACTION: 53 Comprehensive Plan Amendments, 2/8/2011 Sponsored by: Proposed by: Introduction date: RESOLUTION NO. INITIATING COMPREHENSIVE PLAN AND ZONING AMENDMENTS WHEREAS, the Growth Management Act (RCW 36.70A.130) requires that the County Council may consider amendments to the Whatcom County Comprehensive Plan no more frequently than once per year (with certain exceptions); and WHEREAS, the provisions of WCC 2.160.050 indicate that Comprehensive Plan amendments are to be "initiated" for review by approval of a resolution by the County Council. WCC 20.90.030 indicates that the Council may also initiate zoning amendments; and WHEREAS, the Whatcom County Planning and Development Services Department has forwarded a docket of proposed Comprehensive Plan and zoning amendments to the County Council for consideration; NOW, THEREFORE, BE IT RESOLVED that the Whatcom County Council hereby initiates for formal review the amendments shown on attached Exhibit A. APPROVED this day of ATTEST Dana Brown -Davis, Clerk of the Council APPROVED AS TO FORM: Civil Depu1r3k,6aror 2011. WHATCOM COUNTY COUNCIL WHATCOM COUNTY, WASHINGTON Sam Crawford, Council Chair 54 From: Matt Aamot To: Dana Brown -Davis CC: Martha Blakely; Roxanne Michael; Sam Ryan; Tawni Helms Date: 3/8/2011 8:49 AM Subject: Resolution Initiating Comp Plan and Zoning Amendments (AB2011-104) - REVISED Attachments: 4-exhibit-a-docket revised.pdf; maps-bw.pdf Hi Dana: I have attached a revised Exhibit A to go with the proposed Resolution Initiating Comp Plan and Zoning Amendments. Exhibit A has been revised as follows: 1. File # PLN2011-00012 was added. This suggested amendment was submitted by County Planning, and is described as follows: The County and the Birch Bay watershed community are looking to implement new land use policies and programs to accommodate growth and development in a way that protects the environment and respects landowners' interests. In order to meet these goals, Planning and Development Services will propose Low Impact Development (LID) criteria and an offsite buffer mitigation program. As part of the Birch Bay Watershed Action Plan, these optional tools are aimed at facilitating community supported development and improving the success of stream and wetland buffer mitigation. This program implements goals shared by the Birch Bay Watershed Planning and Characterization Pilot Study, the Birch Bay Stormwater Plan, and the Birch Bay Community Sub -area Plan. Changes to Title 20 will include defining criteria for LID practices, formally recognizing the LID manual, and allowing code flexibility. 2. File # PLN2011-00014 was added. This amendment was submitted by Council -member Crawford on March 2, and is described as follows: Suggested amendment to rezone approximately 492 acres south of Drayton Harbor, west of Harborview Rd., north of Lincoln Rd. and east of the Blaine City limits from Rural one dwelling/10 acres (R10) to Rural one dwelling/five acres (R5). The existing Rural Comprehensive Plan designation would not be changed. This suggested amendment has been added to the packet of maps. 3. File # PLN2011-00015 was added. This amendment was submitted by County Planning on March 3, and is described as follows: Suggested amendment to modify WCC 20.80.634, .636, and .735 related to stormwater management, vegetation retention, re -vegetation options, erosion and sediment control, etc. in order to address the Washington State Department of Ecology's Total Maximum Daily Load (TMDL) Findings for Lake Whatcom, the future Water Quality Cleanup Plan, and the 2010-2014 Lake Whatcom Management Program Work Plan tasks. 4. File # PLN2011-00008 was modified as follows to reflect Council committee recommendations on 2/22/2011: Suggested amendment to amend (rather than to delete) section 20.80.212 of the Whatcom County Zoning Code, which states: No subdivision, commercial development or conditional uses shall be approved without a written finding that: (1) All providers of water, sewage disposal, schools, and fire protection serving the development have 55 issued a letter that adequate capacity exists or arrangements have been made to provide adequate services for the development. (2) No county facilities will be reduced below applicable levels of service as a result of the development. Please note that PLN2011-00013 consists of amendments to the Title 17 Flood Damage Prevention ordinance proposed by Public Works. It does not require initiation, as it is not a comp plan or zoning amendment. Thanks, Matt 56 CITY OF BLAINE COMMUNITY DEVELOPMENT SERVICES DEPARTMENT 344 H STREET • BLAINE, WA • 98230 PHONE: 6 0) 332.8311 • FAX: (360) 543-9978• WEBSrrE: vnv%v.citvofblaine.com January 25, 2011 Whatcorn Cotmty Council 311 Grand Avenue, Suite 105 Bellingham, WA 98225 Dear Council Member: JAN 3 1 2C ii PLANNING i.?l4ji," ION This letter is in regard to the proposed 2011 Comprehensive Plan and Zoning Amendment Docket. The City of Blaine Council has reviewed the proposed docket and noted two items in close proximity to the City within the former urban growth area (UGA). Those items are file number PLN2011-00002 and PLN2011-00011. These areas were recently rezoned from UR(5) to R(10) as part of the County's UGA review. The County recognized that urban density in these areas was not necessary to accommodate the population growth forecast for the County. As such, the Blaine City Council discourages the County from taking any action that could result in urban or near -urban densities in these areas, which are located outside of any UGA and in close proximity to the City. However, the City Council recognizes that the property owners have been significantly affected by the County's action to downzone this area. Due to the impact on these owners, the City Council supports docketing both PLN2011-00002 and PLN201 1 -00011 for the purpose of reinstating some of the properties' former development potential. The City supports a zoning of R(5) for both PLN2011-00002 and PLN201 1 -00011, but not the higher densities proposed in PLN2011-00011. Thank you for the opportunity to continent on the 2011 docket. Sincerely, Bonnie Onyonl/ Mayor f cc. Matt Aamot Whatcom County Planning 5280 Northwest Drive Bellingham, WA 98226 P:1D-LongRangeP1ng-TG14 - UGA & ANNEXATTON\2011CntyDcktLet.doc Page -1- of 1 57 of ,BEI-tlN l G,y PLANNING AND COMMUNITY DEVELOPMENT DEPARTMENT y Planning Division 210 Lottie Street, Bellingham, WA 98225 Telephone: (360) 778-8300 Fax: (360) 778-8302 G "9sy 1 N G'� O� February 8, 2011 Whatcom County Council 311 Grand Street, Suite 105 Bellingham, WA 98225 RE. 2011 Docket of Comprehensive Plan Amendments Dear Whatcom County Council Members: "thank you for the opportunity to comment on the proposal to add 40 acres to the Bellingham UGA in the King Mountain area. According to County staff, the Council will soon be considering whether or not to place this proposal (#PLN201 1 -0001) on the comprehensive plan amendment docket for review in 2011. As you know, the City of Bellingham consistently recommended that no changes be made to the City's UGA boundary until our comprehensive plan update process is completed at the end of this year. During the update process, the City will be reviewing land supply information to determine if adjustments to the UGA boundary are appropriate. As such, we request that this proposal not be docketed for review in 2011. Please contact me if you have any questions or need additional information. c ely, Jeff Thq as, Interim Planning Director City of Bellingham cc: Dan Pike, Mayor Bellingham City Council Matt Aamot, Whatcom County PDS Senior Planner 5 � o co M T C co Z O C) > M C) C) � U) U>> C) o L � N a) U T LO C M o mo C g M a)T\Z T LC)>> c)WCY) aM> LLO> CD Z Z C'n Z a) L a) -- C Ccn o o o E () _ A U (o a) Lo N v. N C '- O N E L O (n a) o O .U. 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My user of INIS nmp aLLumBe all respondhlllly for uee merool, and Iuaher nurses to hold Whalcum County harmless Imm and agAind any tlamase.lase. or Iah111Ir hNElnp Imm 4ml ucAol lhlc meo- L� ]{ Feet 0 400 800 1,600 2,400 3,200 I�1 r� pt�y%/ �o� LI`0�-fir in • f ♦ _ _ _ _ : Y i • • . • • • . • • • • • • ..Ljl<7 w "d�v. i.X,'l ��•Vr � r�.' T. K' I• ........ :y. ::: •: �.-��`. „ .... •••. •..••�.. .1� Y..�. •':�Y"-1 •f'��Y••�..♦-v....a R.lf_ •_•• _M♦♦•••. •.Y.•♦•.• . .. v.. �y��•' , \ . U R6 /� ....:: . VI -- Cottonwood Beach%h : : c f.P. /:' ei.4f E ........ �Ft •i UR;�— :; ♦♦ T ............... I File #PLN2011-00014 -Drayton Harbor/Lincoln Rd. Rezone 0&0" g-'e 2011<�; R(10) to R(5) ® Subject Parcels 0 Birch Bay UGA February2011 08EEE ENT COMWITH ERE FDI"9WI GTp IMPUTEME rTXE 09Efl'9 AGREEMENT WITH THE fDLLOWIM6 SfpTEYEIrt: m,m. 0rrnty dl¢Wmum/ W.—ty Mm mh.ntIWIly of W—ty City of Blaine Dlpinev DllNemanlDranf m41014, m Id Is M d. Wrimerynarar Imnllsd. Na. mpleM Dnm■ .Uty of atedepnwminplhfeCClr- Ac1.•m Ithl DID r„�ghnlET of date tleph:led thIg MD. T user pe ap.n%INJUV Ir,#,.th ,fl,,nd Nrlhmam,esN.Id Wha'. CDD h, ma�d aprinsl am tlrmaDr. Iwr. Dr IIrDIIXY rd61n0lmm, �11 Feel 0 305 610 1.220 1.830 2,440 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 DISCLAIMER: This document is a draft and is provided as a courtesy. This document is not to be considered as the final minutes. All information contained herein is subject to change upon further review and approval by the Whatcom County Council. WHATCOM COUNTY COUNCIL Committee Of The Whole February 8, 2011 CALL TO ORDER Council Chair Sam Crawford called the meeting to order at 6:30 p.m. in the Council Conference Room, 311 Grand Avenue, Bellingham, Washington. ROLL CALL Present: Barbara Brenner, Sam Crawford, Kathy Kershner, Bill Knutzen, Ken Mann, Tony Larson and Carl Weimer Absent: None 1. DISCUSSION REGARDING POTENTIAL PROPERTY ACQUISITION FOR THE FLOOD CONTROL ZONE DISTRICT (AB2011-018) (Clerk's Note: Council acting as the Whatcom County Flood Control Zone District Board of Supervisors) Crawford stated that discussion of agenda item one may take place in executive session pursuant to RCW42.30.110 (1)(b). Executive session will conclude no later than 7:00 p.m. If the meeting extends beyond the stated conclusion time, he will step out of the meeting to make a public announcement. Mann moved to go into executive session until no later than 7:00 p.m. to discuss the agenda item, pursuant to the RCW citation as announced by the Council Chair. The motion carried by the following vote: Ayes: Brenner, Crawford, Kershner, Knutzen, Mann, Nelson and Weimer (7) Nays: None (0) OTHER BUSINESS ADJOURN The meeting adjourned at 6:53 p.m. Jill Nixon, Minutes Transcription The Council approved these minutes on , 2011. ATTEST: WHATCOM COUNTY COUNCIL Committee of the Whole, 2/8/2011, Page 1 70 1 2 3 4 5 6 DISCLAIMER: This document is a draft and is provided as a courtesy. This document is not to be considered as the final minutes. All information contained herein is subject to change upon further review and approval by the Whatcom County Council. Dana Brown -Davis, Council Clerk WHATCOM COUNTY, WASHINGTON Sam Crawford, Council Chair Committee of the Whole, 2/8/2011, Page 2 71 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 DISCLAIMER: This document is a draft and is provided as a courtesy. This document is not to be considered as the final minutes. All information contained herein is subject to change upon further review and approval by the Whatcom County Council. WHATCOM COUNTY COUNCIL Special Committee Of The Whole February 15, 2011 CALL TO ORDER Council Chair Sam Crawford called the meeting to order at 9:30 a.m. in the Council Conference Room, 311 Grand Avenue, Bellingham, Washington. ROLL CALL Present: Barbara Brenner, Sam Crawford, Bill Knutzen, Ken Mann, Tony Larson and Carl Weimer Absent: Kathy Kershner 1. DISCUSSION WITH ASSISTANT CHIEF DEPUTY PROSECUTOR DANIEL GIBSON REGARDING PENDING LITIGATION (AB2011-018) Crawford stated that discussion of agenda item one may take place in executive session pursuant to RCW42.30.110 (1)(i). Executive session will conclude no later than 10:30 a.m. If the meeting extends beyond the stated conclusion time, he will step out of the meeting to make a public announcement. Knutzen moved to go into executive session until no later than 10:30 a.m. to discuss the agenda item, pursuant to the RCW citation as announced by the Council Chair. The motion carried by the following vote: Ayes: Brenner, Crawford, Knutzen, Larson and Weimer (5) Nays: None(0) Absent: Mann (out of the room) and Kershner (2) OTHER BUSINESS ADJOURN The meeting adjourned at 10:26 a.m. Jill Nixon, Minutes Transcription The Council approved these minutes on , 2011. ATTEST: WHATCOM COUNTY COUNCIL WHATCOM COUNTY, WASHINGTON Special Committee of the Whole- Executive Session, 2/15/2011, Page 1 72 1 2 3 4 5 DISCLAIMER: This document is a draft and is provided as a courtesy. This document is not to be considered as the final minutes. All information contained herein is subject to change upon further review and approval by the Whatcom County Council. Dana Brown -Davis, Council Clerk Sam Crawford, Council Chair Special Committee of the Whole- Executive Session, 2/15/2011, Page 2 73 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 DISCLAIMER: This document is a draft and is provided as a courtesy. This document is not to be considered as the final minutes. All information contained herein is subject to change upon further review and approval by the Whatcom County Council. WHATCOM COUNTY COUNCIL Committee Of The Whole February 22, 2011 CALL TO ORDER Council Chair Sam Crawford called the meeting to order at 6:30 p.m. in the Council Conference Room, 311 Grand Avenue, Bellingham, Washington. ROLL CALL Present: Barbara Brenner, Sam Crawford, Kathy Kershner, Bill Knutzen, Ken Mann, Tony Larson and Carl Weimer Absent: None 1. DISCUSSION WITH SENIOR DEPUTY PROSECUTOR KAREN FRAKES REGARDING PENDING LITIGATION - PROPOSED SETTLEMENT AGREEMENT BETWEEN WHATCOM COUNTY AND CAITAC USA CORP. AND OTHER WWGMHB CASES (AB2011-096) and (AB2011-018) Crawford stated that discussion of agenda item one may take place in executive session pursuant to RCW42.30.110 (1)(i). Executive session will conclude no later than 7:00 p.m. If the meeting extends beyond the stated conclusion time, he will step out of the meeting to make a public announcement. Knutzen moved to go into executive session until no later than 7:00 p.m. to discuss the agenda item, pursuant to the RCW citation as announced by the Council Chair. The motion carried by the following vote: Ayes: Brenner, Crawford, Kershner, Knutzen, Mann and Larson (6) Nays: Weimer (out of the room) (1) OTHER BUSINESS ADJOURN The meeting adjourned at 6:58 p.m. Jill Nixon, Minutes Transcription The Council approved these minutes on , 2011. ATTEST: WHATCOM COUNTY COUNCIL Committee of the Whole, 2/22/2011, Page 1 74 1 2 3 4 5 6 DISCLAIMER: This document is a draft and is provided as a courtesy. This document is not to be considered as the final minutes. All information contained herein is subject to change upon further review and approval by the Whatcom County Council. Dana Brown -Davis, Council Clerk WHATCOM COUNTY, WASHINGTON Sam Crawford, Council Chair Committee of the Whole, 2/22/2011, Page 2 75 WHATCOM COUNTY COUNCIL AGENDA BILL NO. 2011-103 CLEARANCES Initial Date Date Received in Council Office Agenda Date Assigned to: Originator: JPR 219/2017 RE' EC E [MED 212212011 Public Works/Intro Division Head: JPR 2/9/2077 FEB 15 2011 WHATC'OM COUNTY COUNCIL 311512011 Public Hearing/Adopt Dept. Head. �d/�pv Prosecutor: 02 �09 /i� Purchasing/Bu t: VP Executive: 0% - l i TITLE OF DOCUMENT: Amendment to 2011 Annual Construction Program (ACP) to include recently obtained grant funding of five projects, alter construction type and method of one project to reduce costs, and break another project into two projects to allow for construction in 2011. ATTACHMENTS: 1. Memo to County Executive and Council. 2. Project Summary Sheets. 3. Resolution 4. Existing 2011 Annual Construction Program with proposed changes marked. SEPA review required? ( ) Yes (X) NO Should Clerk schedule a hearing? (X) Yes ( ) NO SEPA review completed? ( ) Yes (X) NO Requested Date: 311512011 SUMMARY STATEMENT OR LEGAL NOTICE LANGUAGE: (If this item is an ordinance or requires a public hearing, you must provide the language for use in the required public notice. Be specific and cite RCW or WCC as appropriate. Be clear in explaining the intent of the action.) Amend 2011 Annual Construction Program to include recently obtained grant funding of five projects, change construction type and method of Manley Road Culvert Replacement and break Point Roberts Transportation Improvement project into two distinct projects; "Tyee Pavement Reconstruction" to be performed in 2011 and the "Point Roberts Transportation Improvement Project" to be refined in greater detail in 2011 for construction in 2012. COMMITTEE ACTION. COUNCIL ACTION.• 2/22/2011: Discussed and approved. 2/22/2011: Introduced Related County Contract #. Related File Numbers: Ordinance or Resolution Number. Please Note: Once adopted and signed, ordinances and resolutions are available for viewing and printing on the County's website at. www.co.whatcom.waus/council. 76 WHATCOM COUNTY PUBLIC WORKS DEPARTMENT 3P`oc M Frank M. Abart Director Memorandum Joseph P. Rutan, P.E. County Engineer/Assistant Director 322 N. Commercial Street, Ste 301 Bellingham, WA 98225-4042 Phone: (360) 715-7450 Fax: (360) 715-7451 FEB 1 X 2011 To: The Honorable Pete Kremen, Whatcom County Executive, and PETE KREMEN Honorable Members of the Whatcom County Council COUNTY EXECUTIVE Through: Frank M. Abart, Director From: Joseph P. Rutan, P.E., Assistant Director/County Engineer -#- Date: February 9, 2011 Re: Amending the 2011 Annual Construction Program Requested Action: Public Works respectfully requests that the 2011 Annual Construction Program (ACP) be amended to include recently awarded grant funding for five projects, alter the construction type and method of a project to reduce costs, break an existing project into two distinct projects to allow for construction to begin in 2011. Background and Purpose: A. Project Item Number 2 — `Birch Bay Lynden Rd/Portal Way Signalization/Improvements", CRP #901011. Whatcom County has received $1,300,000 in State Transportation Program - Regional (STP-R) grant funds for the design and construction of this project. Public Works is requesting an increase to 2011 Preliminary Engineering from $50,000 to $275,000. Construction is scheduled for the summer of 2012. B. Project Item Number 7 — "Point Roberts Transportation Improvement Project", CRP #910002. This project is currently shown on the Six Year Transportation Improvement Program (STEP) as being designed in 2011 with construction in 2012. There is a total of $800,000 budgeted for this project with $400,000 coming from the Point Roberts Transportation Improvement District and $400,000 from the road fund. During the fall of 2010 the Public Works Department coordinated with the Point Roberts Community Advisory Committee to define this project. The outcome is the splitting of this project into two distinct projects, one funded by the road fund to be constructed in 2011 and another project funded by the Transportation Benefit District to be defined in 2011 and constructed in 2012. The 2011 project to be funded by the road fund would be a new Project Item Number 36 —"Tyee Drive Pavement Reconstruction". This project would grind away the existing damaged pavement and replace 77 it with 3"-4" of new asphalt pavement as well as installation of enhanced pavement marking and signing, (See "H" below) C. Project Item Number 13 — "Manley Road Culvert Replacement" CRP #909008. This culvert failed during the winter of 2009 and washed out Manley Road. The original concept to replace the failed culverts was the installation of a fish passable culvert for a total project cost of $240,000 with 80% of the cost being reimbursed by FEMA. It has since been determined that a 19-foot span bridge could be constructed by County Forces for $160,000. D. Project Item Number 17 — "Hannegan Road — Nooksack River Bridge #252" CRP #911002. Whatcom County has received $274,000 in Bridge Rehabilitation Advisory Committee (BRAC) funding to address scour issues at this bridge. This grant covers 100% of the estimated project costs. Public Works is requesting that $30,000 be available for Preliminary Engineering in 2011 to allow for a 2012 construction date. E. Project Item Number 18 — "Mosquito Lake Road/North Fork Nooksack Bridge #332" CRP #911003. Whatcom County has received $196,000 in BRAC funding to address scour issues at this bridge. This grant covers 100% of the estimated project costs. Public Works is requesting that $30,000 be available for Preliminary Engineering in 2011 to allow for a 2012 construction date. F. Project Item Number 20 —'Totter Road — South Fork Nooksack River, Bridge #148" CRP #998027. Whatcom County has received $7,100,000 of BRAC funding for construction of this project. This is in addition to the $600,000 of BRAC funding already obtained for Preliminary Engineering. This BRAC funding requires a 20% match from Whatcom County. Public Works requests that $250,000 be made available for Preliminary Engineering and $70,000 for Right -of -Way in 2011. Construction is expected to occur in 2013. G. Add Project Item Number 35 — "Rural Road Safety Program" CRP #911017. Whatcom County has received $878,750 in Federal Grant funds to address run-off the road/accident and $446,250 to address intersection safety for a total of $1,325,000. This funding covers 100% of the proposed project costs. This program is based on addressing RISK. Therefore, solutions identified are low cost, wide spread fines covering significant miles or number of locations. Through data analysis and coordination with the Washington State Department of Transportation the Public Works Department proposes the creation of a project that includes the following ten elements: 1. Installation of centerline and edge rumble strips as well as new centerline paint and recessed pavement markers on Hannegan Road between the City of Bellingham and City of Lynden. Total Estimated Cost: $63,600. 2. Installation of centerline and edge rumble strips as well as new centerline paint and recessed pavement markers on Birch Bay-Lynden Road between Harborview Road and City of Lynden. Total Estimated Cost: $73,000. 3. Installation of centerline and edge rumble strips as well as new centerline paint and recessed pavement markers on West and East Smith Roads between Waschke Road and The Mt. Baker Hwy. Total Estimated Cost: $66,900. 4. Installation of centerline and edge rumble strips as well as new centerline paint and recessed pavement markers on Everson -Goshen Road between Mt. Baker Hwy and Pole Road. Total Estimated Cost: $40,800. 5. Installation of centerline and edge rumble strips as well as new centerline paint and recessed pavement markers on Slater Road between Beach Way and BNSF rail crossing immediately west of Interstate 5. Total Estimated Cost: $43,700. 6. Installation of freeze indicator reflectors and explanatory signs at 22 bridge approaches and four road locations. Total Estimated Cost: $51,000. 7. Upgrading 14 bridge approaches with new guardrail. Additional sites will be addressed as funding allows. Total Estimated Cost: $539,800. Construct left turn lanes at the intersection of West Smith and Aldrich Roads. Total Estimated Cost: $421,200. 9. Installation of a flashing advanced warning beacon at each of the four legs of the intersection of Hannegan and East Smith Roads to alert drivers they are approaching a traffic signal. Total Estimated Cost: $30,000. 10. Upgrade and enhance signing at the intersection of Birch Bay-Lynden Road and Berthusen Road to improve intersection safety. Total Estimated Cost: $10,000 H. Add Project Item Number 36 — "Tyee Drive Pavement Reconstruction" CRP #910018. As described in `B" above. Public Works requests that $30,000 be made available for Preliminary Engineering and $470,000 for Construction in 2011. Funding Amount and Source The requested changes increase total projected expenditures by $830,000 from $7,401,000 to $8,231,000. Local funds to be spent only increased by $497,000 from $3,160,000 to $3,657,000. Based upon the outcome of this ACP amendment request a budget amendment may need to be prepared and approved to allow for additional spending authority. There is sufficient funding available in the road fund to provide for this. 79 PROPOSED BY: • • • • 0 :7R•LTi'.�� INTRODUCED: RESOLUTION NO AMENDING THE WHATCOM COUNTY 2011 ANNUAL ROAD CONSTRUCTION PROGRAM WHEREAS, pursuant to RCW 36.81.130, the Whatcom County Engineer did file with the Whatcom County Council, a recommended plan for laying out, construction, maintenance and special maintenance of County roads for the fiscal year of 2011; and WHEREAS, the Whatcom County Council held a public meeting on the 281h day of September, 2010, and adopted the 2011 Annual Construction Program, Resolution 2010-035; and WHEREAS, several grant funding sources have been made available to Whatcom County; and WHEREAS, construction type and methods have been altered to reduce construction costs; and WHEREAS, the Point Roberts Transportation Project has been more defined through involvement with the Point Roberts Community Advisory Committee, and WHEREAS, an amendment to the 2011 Annual Construction Program is required in order to proceed with such actions. NOW, THEREFORE, BE IT RESOLVED that the Whatcom County. 2011 Annual Construction Program is hereby amended as follows: A. Project Item Number 2 - "Birch Bay Lynden Rd/Portal Way Sig naIization/Improvements", CRP #901011. Include recently obtained State Transportation Program Regional (STP-R) grant funds. Increase column #12- "Preliminary Engineering" from $50,000 to $275,000. Increase column #16, "Grand Total" from $100,000 to $275,000 for 2011. B. Project Item Number 7 - "Point Roberts Transportation Improvement Project", CRP #910002. Reduce preliminary engineering shown in column #12 from $50,000 to $5,000 for 2011. Decrease column #16, "Grand Total" from $50,000 to $5,000 for 2011. C. Project Item Number 13 - "Manley Road Culvert Replacement" CRP #909008. Reduce column #9 - "County Funds" from $30,000 to $22,000. Reduce column #10- Other Funds Amount from $210,000 to $138,000. Increase column #12 - Preliminary Engineering from $0 to $10,000. Decrease column #14 - "contract" to $0. Increase column #16-"County Forces" from $0 to $150,000. Decrease column # 16, "Grand Total" from $240,000 to $160,000. D. Project Item Number 17 - "Hannegan Road - Nooksack River Bridge #252" CRP #911002. Include recently obtained Bridge Replacement Advisory Committee (BRAC) funds. Reduce Column #9- "County Funds" from $20,000 to $0. Increase Column #10 "Other Funds" from $0 to $30,000. To add funding code "BR" to Column #11. Increase Column #12- "Preliminary Engineering" from $20,000 to $30,000. Increase column #16, "Grand Total" from $20,000 to $30,000. :1 E. Project Item Number 18 - "Mosquito Lake Road - North Fork Nooksack River Bridge #332" CRP #911003. Include recently obtained Bridge Replacement Advisory Committee (BRAC) funds. Reduce Column #9-"County Funds" from $20,000 to $0. Increase Column #10 "Other Funds" from $0 to $30,000. To add funding code "BR" to Column #11. Increase Column #12-"Preliminary Engineering" from $20,000 to $30,000. Increase column #16, "Grand Total" from $20,000 to $30,000. F. Project Item Number 20 - "Potter Road - South Fork Nooksack River, Bridge #148". Include recently obtained BRAC funds. Increase column #10 -"Other funds - Amount" from $80,000 to $200,000. Increase column #12 - "Preliminary Engineering" from $100,000 to $250,000. Increase column #13 -"Right-of-Way" from $0 to $70,000. Increase column #16, "Grand Total" from $200,000 to $320,000. G. Add project item number 35 - "Rural Road Safety Program" CRP #911017. Column #9 -"County Funds" shall show $90,000. Column #12 -"Preliminary Engineering" shall show $40,000. Column #14 -"Contract" shall show $50,000. Column #16, "Grand Total" shall show $90,000. H. Add project item number 36 - "Tyee Drive Pavement Reconstruction" CRP #911018. Column #9 -"County Funds" shall show $500,000. Column #12 -"Preliminary Engineering" shall show $30,000. Column #14 -"Contract" shall show $470,000. Column #16, "Grand Total" shall show $500,000. BE IT FURTHER RESOLVED that no changes be made in the program without the unanimous vote of the Whatcom County Council. BE IT FURTHER RESOLVED that the County Engineer is directed to prepare the appropriate forms for the Amended 2011 Annual Construction Program and file a copy of the same with the County Road Administrative Board and the State Secretary of Transportation. APPROVED this day of , 2011 ATTEST: WHATCOM COUNTY COUNCIL WHATCOM COUNTY, WASH:i.NGTON Dana Brown -Davis, Council Clerk APPROVED AS TO FORM: Civil Deputy Prosecuting Attorney Sam Crawford, Council Chair Whatcom County Public Works 2011 Annual Construction Program - Amend #1 Project Narrative Birch Bay-Lynden Road / Portal Way - Signalization / Improvements CRP #901011 2011 Annual Construction Program Construction Funding Year(s): 2012 Project Narrative: This project is located south of Blaine and west of 1-5, in Section 22, T40N, R1 E. Proposed improvements include signalization, channel- ization and illumination of the intersection with minor changes to the vertical alignment. Stormwater treatment and detention will also be implemented into this project. This project is listed #2 on the 2011 — 2016 Six Year Transportation Improvement Program. I New Construction Features- I Total Width Varies Lane Width 12' Shoulder Width 6' Curb / Gutter N/A Sidewalk N/A Left Turn Lanes YES Project Status: Design had been completed to the 70% level; however, an increase in traffic volumes have precipitated modifications to storm water treatment and the railroad leg of Birch Bay Lynden. STP(R) funds have been acquired to facilitate construction in 2012. Total Estimated Project Cost: Funding Sources: Federal $1,300,000 STP(R) $2,050,000 State $ 750,000 RAP Local $ 0 (2011 ACP $325,000) Environmental Permitting (Agencies/Permits): To Be Determined Right -of -Way Acquisition ($ Estimate): $100,000 County Forces ($ Estimate): N/A JL-11J LINCOLN RD. QO w F E T tiO�T Ad�T� LOOMIS TRAIL RD. o 0 > RD. i 9� v C' �9 5 Cn e�� m ANDERSON w%o (if c E:tiQ BIRCH BAY M - LYNDEN RD a C) BIRCH � BIRCH: BAY BAY COMMUNITY 2 E:1, a _ O CUSTER X ALDER ON ARNI7:-->� ARTS.:" � ARNIE RD. s RD. RD. o w > o s Of NTS Y � w \ Q 548 �Y: Q Q /Y\ _ > Of C' w BAY RD. o 82 I:Wnnual Road Construction Program\2011 Amended\BB Lynden Rd -Portal Wy 2011 Narrative Amend Ldocx Whatcom County Public Works 2011 Annual Construction Program —Amend #1 Project Narrative Manley Road Culvert Replacement - CRP #909008 2011 Annual Construction Program Amendment #1 Construction Funding Year(s): 2011 Project Narrative: This project is located southeast of Bellingham in Section 26, THE, R3E. A storm in January of 2009 — caused the culvert to fail, which washed out & closed the road. Repairs to include replacement with a 19-ft bridge. This project is listed #19 on the 2011— 2016 Six Year Transportation Improvement Program. New Construction Features: Total Width 12' Lane Width 12' Shoulder Width N/A Curb / Gutter N/A Sidewalk N/A Project Status: Design in complete. Permitting is ongoing with construction scheduled for August 2011. Total Estimated Project Cost: Funding Sources: Federal $138,000 FEMA $160,000 State $0 Local $22,000 Environmental Permitting (Agencies/Permits): HPA, SEPA, CA, BA, LAND DISTURBANCE, ECS, CORPS Right -of -Way Acquisition ($ Estimate): None Required County Forces ($ Estimate): $150,000 Past Po;°t Podden I 0 TK°un nvE �!L `, SOUTH HELLINGHAM Lake o I o Louise 5 - P4, v Chucka (U/%/a take Padden u / n 9i x = OLD 19 R15 - y2 SAMISH Ch°ckon°t Rock 6 ok CedarSa Ra Park CHUCKANUT BAY Q take ate^ Pine �c Lake N �PSH 0.. f ,� '^ e9A O PARK R0. Gove.no.s � � ao;°t `� ``�` L Mud Ro'� �jj� jjj% o Ali Reed take Y/�%// < C ?✓�, _ m LokeP, w o n e LARRAWE�_ in 0 h SPATE Fro rance �^ - 'S / I z °at CO�a tr PARK LO�ife •C�, i sg S Cain VV U d sa °a fgFs Loke - NUL Ro \ P 1 SKAGIT COUNTY 83 WADeptShare\ENWnnual Road Construction Program\2011 Project Narrartives\19 Manley Rd Culvert 2011 Narrative Final .docx Whatcom County Public Works 2011 Annual Construction Program — Amend #1 Project Narrative Hannegan Road / Nooksack River - Bridge No. 252 Scour Mitigation CRP #911002 2011 Annual Construction Program Amendment #1 Construction Funding Year(s): 2012 Project Narrative: This project is located just south of the Lynden city limits in Section 20, T40N, R3E. This is a rehabilitation project to mitigate scour on the existing bridge. This project is listed #23 on the 2011-2016 Six Year Transportation Improvement Program. New Construction Features: Total Width N/A Lane Width N/A Shoulder Width N/A Curb / Gutter N/A Sidewalk N/A Project Status: BRAC funding awarded November 2010. Design and permitting underway. Total Estimated Project Cost: Funding Sources: Federal $274,000 (BR) $274,000 State $0 Local $0 (2011 ACP $30,000) Environmental Permitting (Agencies/Permits): HPA, SEPA, CORPS 404, NEPA, County Shorelines Right -of -Way Acquisition ($ Estimate): None Required County Forces ($ Estimate): N/A BERTHUS N I � PA K i I I w J cee� � RD. s - LY W. MAIN RD. E- MAIN EET_ a o C w s (n 3� �Wl s a NTS a)D TI 0 P F T ST- K RD. ] d POUNDER RD. AMPTON RD. RD. m eµ 23 Gee a b STICKNEY t 0 Scott 1YD RD- �O 90 ch NOLTE RD. RIVER z VA DYK z RD. Rive r WISER LAKE RD E. 4\SER LAKE RD. ON ��ERs VAN DYK OS G w r Lake Fountain o EVERS N I WEST ��. Lake w I 54 ff © _ Y _ coup D eV ce w 54 E POLE RD. G o 84 WMeptSharelEMAnnual Road Construction Program\2011 Amended\23 Hannegan Nooksack Rvr Brdg 252 2011 Narrative Final.docx Whatcom County Public Works 2011 Annual Construction Program — Amend #1 Project Narrative Mosquito Lake Rd / North Fork Nooksack - Bridge No. 332 Scour Mitigation CRP #911003 2011 Annual Construction Program Amendment #1 Construction Funding Year(s): 2012 Project Narrative: This project is located east of Deming in Section 32, T41 N, R5E. This is a rehabilitation project to mitigate scour on the existing bridge. This project is listed #24 on the 2011-2016 Six Year Transportation Improvement Program. Project Status: BRAC funding awarded November 2010. Design and permitting underway. New Construction Features: Total Width N/A Lane Width N/A Shoulder Width N/A Curb / Gutter N/A Sidewalk N/A Total. Estimated Project Cost: Funding Sources: Federal $196,000 (BR) $196,000 State $0 Local $0 (2011 ACP $30,000) Environmental Permitting (Agencies/Permits): HPA, SEPA, CORPS 404, NEPA, County Shorelines Right -of -Way Acquisition ($ Estimate): None Required County Forces ($ Estimate): N/A Roc e U 0� m tco' i �, Creek 'o LAWRENCE � - � Z [,� s NTS %J\o� & a a m - z24 o00 ;':off �e4 Conyon . o- DEM�' rims `DEMINi; moo,; , j'�JtSP lit Creek VAN ZANDT w Por_ - oe , � �3 o ii _ — POTfER -SCHORNBUSH Gee " isaD7TF.Fr_RD. -UNp 85 WADeptShare\EN\Annual Road Construction Program\2011 Amended\24 Mosquito Lk Rd North Fork Brdg 332 2011 Narrative Final.docx Whatcom County Public Works 2011 Annual Construction Program —Amend #1 Project Narrative Potter Road - South Fork - Bridge No. 148 - CRP #998027 2011 Annual Construction Program Amendment #1 Construction Funding Year(s): 2012 / 2013 Project Narrative: This bridge replacement project is located in Sections 17 & 18, T38N, RSE. The existing single -lane bridge (14.5' wide & 243' in length) is Structurally Deficient and Functionally Obsolete. The replacement structure is a two -span, pre -stressed and post -tensioned concrete girder bridge. Access will need to be maintained throughout constr- uction as this is the only public access to the residential, agricultural and tribal community west of the river. This project is listed #26 on the 2011-2016 Six Year Transportation Improvement Program. New Replacement Features: Total Width 28' Lane Width 11' Shoulder Width 3' Curb / Gutter N/A Sidewalk N/A Bridge Length 360' Project Status: Final Design and Construction funds have been secured. Final Design at 60% complete; Construction in 2012 or 2013, depending on permitting & RNV acquisition; 2 year construction duration. Total Estimated Project Cost: Funding Sources: Federal $7,700,000 BR $10,000,000 State $0 Local $2,300,000 (2011 ACP $320,000) I:Wnnual Road Construction Program\2011 AmendedTotter Rd. Brdg 2011 Narrative Amend I.docx Whatcom County Public Works 2011 Annual Construction Program - Amend #1 Project Narrative Point Roberts Transportation Improvement - CRP #910002 2011 Annual Construction Program Construction Funding Year(s): 2012 Project Narrative: Point Roberts is located in T40 & 41 N, R3W. This project specifies area needs and the development of a project to be funded by the Pt. Roberts Transportation Benefit District. This project is listed #7 on the 2011-2016 Six Year Transportation Improvement Program. New Construction Features: Total Width TBD Lane Width TBD Shoulder Width TBD Curb / Gutter TBD Sidewalk TBD Project Status: Public Works will conduct Public Outreach in Point Roberts with the Transportation Advisory Committee and the community in 2010-2011 to discuss area interests. Project identification, scope and engineering in 2011, with construction in 2012. Total Estimated Project Cost: Funding Sources: Federal $0 $400,000 State $0 (from the Point Roberts Local $0 Transportation Benefit District) (2011 ACP $5,000) Environmental Permitting (Agencies/Permits): To Be Determined Right -of -Way Acquisition ($ Estimate): To Be Determined County Forces ($ Estimate): To Be Determined iG ROOSEVELT RD. a Mople Pecce ,Arc .�r� Beoch '� \ Pork' \ BLAINE Semiohmo0 \ REX JOHNSON RD O Light H—Ss l i m BOBLETT ~ P BENSON rN\ N� > ` fGG U J PIPELINE ¢ RD- LF RD A.P.A. p o =' m RD. m \ o sw D)RAYTON HARhQR SWEET CoW�HOIER in U.S. LIGHTHOUSE F ( 1 Sc^ wEsr Oo,� RESERVE �, '� \ z HALL RD ofG, POINT ROBERTS m !\ o �L — PK Wy i o N a �. ,� 5 ¢ p0 4 R � c LINCOLN 2 ~ w o N > P T y�T � vi it ¢ R 2'S a Coll POINT RD. �I �� o ANDERSON 9 ROy m <s Birch o NTS P.mI ¢ BIRCH BAY m - LYNDEN Rp o BIRCH . o BAY A C MM IRCH 7BAY Whatcom County Public Works 2011 Annual Construction Program - Amend #1 Project Narrative Rural Road Safety Program - CRP #911017 Hannegan Road: Rumble Strips 2011 Annual Construction Program Amendment #1 Construction Funding Year(s): 2012 Project Narrative: Site 1 This project starts from the Bellingham City limits and follows north 9.87 miles to the Lynden City limits. Shoulder and centerline rumble strips will be installed with new centerline paint and recessed pavement markers. Accident history — 162 reported since 2007 Legislative District - 42 Congressional District - 2 Project Status: Begin Design —2011. Contract Advertised — 2012. Total Estimated Project Cost: Funding Sources: Federal Local P.E. $2,500 $0 $639600 C.E. $2,500 $0 Construction $58,600 $0 TOTAL: $63,600 $0 Environmental Permitting (Agencies/Permits): None Required A o o m too z GUIDE MERIDIAN ;y; o W 0 n !^ . " rn I CO D m n°L �EE F"F A ��'�' y m n K a y �m.oA > DOUBLE = n HACKETT m C RD. o JAMES AQ CHAS T EN a BYLSM_AR . BENSON S EAST MURRAY r RO N — — — — -1 IE rHANNEGAN TON K o o z L i K I x ip RD- i RD z G m HUISMAN z MED CALE 3 DEPOT o I RD ? O m 0n o R . z HAN EGAN RD. Z LANKHAAR a m w Z BOYER . o f RD AIN RD v I m VINUP RD I v xID �l Z A "�� J CHANC�Fh'Fr s MARKET RD. o j, ;� THEEL RD < IN MERTZ m \` p Z A RD m LUNDE °� i o D r FIERD. i RD. m p z STARRY RD. a %P x 0 > NOON a a ; NOON RD. R0. z NOT TER - RD. a RD SLOTS- -_ MAKER _ DINKEL h 1- A RD MECKLEM RD. ti m i o z _ 4 n .� EVERSON a GOSHEN o hAnnual Road Construction Program\2011 Amended\Rural Rd Safety Prog 2011 Indiv Narratives Amend 1\Site 1-Hannegan Rd.docx 88 Whatcom County Public Works 2011 Annual Construction Program - Amend #1 Project Narrative Rural Road Safety Program — CRP #911017 Birch Bay-Lynden Road: Rumble Strips 2011 Annual Construction Program Amendment #1 Construction Funding Year(s): 2012 Project Narrative: Site 2 This project starts at Harborview Rd and continues East 11.48 miles to the Lynden City Limits. Shoulderand centerline rumble strips will be installed with new centerline paint and recessed pavement markers. Number of collisions in 2009 - 49 Legislative District - 42 Congressional District - 2 Project Status: Begin Design — 2011. Contract Advertised — 2012. Total Estimated Project Cost: Funding Sources: Federal Local P.E. $2,500 $0 $73,000 C.E. $2,500 $0 Construction $68,000 $0 TOTAL: $73,000 $0 Environmental Permitting (Agencies/Permits): None Required \� SWEET RD BURX N D)RAYTON HARhQR 0.1 0XAtt11E RO wS �_ I \ 0 _ z 11 m WYL , o oC W. BADGER P0. I. _ _ ELL BADGER q0 LY )EN PX y2n rj d ¢ .X ¢ BERMU P,wA Dal BEXNE RO. LINCOLN RD. NGh^- � u 5 ^@f - LOOMIL S TM�rBe RD.¢ 5! n ll LOOMS ✓' iRNL RD. xu LOC W AWN fl r E AWN EET - . ... BIRCH POINT RD. G a�cy ANDERSON b ¢ i JESS RD, m tt ST. M x BIRCH Y—LYND RD BIRCH BAY—LYNDEN RD. R RD �] POpNOER A 9 of N - erteR YT flEASY RD. 9 c oTDRIXm O¢Aar OBBOTI BIRCH CUSTER Willey LCDQ I' BAY n ¢' '----'--- -- - NILLEYR TARE Loke f�SC sCDrt _ cn eLOERSON ARNIE fl0. ., MNIE ¢ J RD, \ e WTLLEYS LatE RD. RD ii d W Cps' 9 DYK s ZELL R0, S Very ° ¢ FDun 4 I` nP \ Q W River a eXE BIRCH BAY BAY BAY �\� XARXSELL RD. t WISER WtE E NLSE STATE PARR r Y" rerrell f �' it "`i! L i 3 -CZi i/1 J mn ` FOX � \ � � WEST `L. �qTL TT � LDke ¢ NLUXEN qp /// r M D' ( ° eVE � DG9 C 4 i \ W. POLE RD. a _l'�1 i 4 \\ T - 0 GENE RD. Lake 1AAnnual Road Construction Program\2011 Amended\Rural Rd Safety Prog 2011 Indiv Narratives Amend 1\Site 2-BirchBay-Lynden Rd.docx 89 Whatcom County Public Works 2011 Annual Construction Program — Amend #1 Project Narrative Rural Road Safety Program — CRP #911017 West and East Smith Roads: Rumble Strips 2011 Annual Construction Program Amendment #1 Construction Funding Year(s): 2012 Project Narrative: Site 3 This project starts at the Intersection of W. Smith Road & Waschke Road easterly 10.5 miles to SR 542. Shoulder and centerline rumble strips will be installed with new centerline paint and recessed pavement markers. Accident history: 68 reported in since 2007 Legislative District - 42 Congressional District - 2 Project Status: Begin Design — 2011. Contract Advertised — 2012. Total Estimated Project Cost: Funding Sources: Federal Local P.E. $2,500 $0 $66,900 C.E. $2,500 $0 Construction $61,900 $0 TOTAL: $66,900 $0 Environmental Permitting (Agencies/Permits): None Required W. HEMMI RD. 0 RD. Q U LAUREL S.x F Ro92Oro M TIN \ U D. GOSHEN Sena PARADISE W- LAUREL RD. E. LAUREL RD. E. HOFF GO H N RD. HAZ0- IA QJ E. E ✓ AXTON RD. s n AXTON RD. 9 LE n eT Gre BLooM w ti° I- 39 x o w < 42 0 N W. 3 SMITH RD. f ¢ zll E. SMITH RD. ¢ E. SMITH RD. lOnt \� Z III ? R Z lyL L YR 0 o �VWS RD. zo z ARMOYCUNSET AVE. LANOE � NELLY R0. NELLY RD. HUNTLEY KLINE R . D lMnnual Road Construction Program\2011 Amended\Rural Rd Safety Prog 2011 Indiv Narratives Amend 1\Site 3-Smith Rd.docx 90 Whatcom County Public Works 2011 Annual Construction Program - Amend #1 Project Narrative Rural Road Safety Program — CRP #911017 Everson -Goshen Road: Rumble Strips 2011 Annual Construction Program Amendment #1 Construction Funding Year(s): 2012 Project Narrative: Site 4 This project starts at SR 542 and goes 6.08 miles north to SR 544. Shoulder and centerline rumble strips will be installed with new centerline paint and recessed pavement markers. Accident history — 50 reported since 2007 Legislative District - 42 Congressional District - 2 Project Status: Begin Design — 2011. Contract Advertised — 2012. Total Estimated Project Cost: Funding Sources: Federal Local P.E. $2,500 $0 $40,800 C.E. $2,500 $0 Construction $35,800 $0 TOTAL: $40,800 $0 Environmental Permitting (Agencies/Permits): None Required J CHANCE x MARKET RD. m ,. �� THEEL RD MERTZ m LUNDE O RD, j x RD- STARHOLZ RD. Av c1D q RY RD o �O-( n n o �$� { NOON RD. � NOON RD. c �Q rC 9 g DINKEL 1d�z m n RD ; MECKLEM RD. 00 x o 3 z a_ x ? EVERSON GOSHEN o m � = O x WAHL R0. j � _ — �N N 2St m MISSION RD. < MISSION RD. E "" SOUALICUM LK. o Creek- _ �380 08 � r „Y' RD. LZ ; 'Oa SL ,N05�3WWLJ , r J Z O < Ao O _ _ __ n NOQISSEtOK_ _._R-D.- - zi 2 RENCE RD. ELLIS y y m IlAnnual Road Construction Program12011 Amended%Rural Rd Safety Prog 2011 Indiv Narratives Amend Mite 4-Everson-Goshen Rd.docx 91 Whatcom County Public Works 2011 Annual Construction Program - Amend #1 Project Narrative Rural Road Safety Program — CRP #911017 Slater Road: Rumble Strips 2011 Annual Construction Program Amendment #1 Construction Funding Year(s): 2012 Project Narrative: Site 5 This project starts at Beach Way and continues East 6.44 miles to the BNSF RR crossing. Shoulder and centerline rumble strips will be installed with new centerline paint and recessed pavement markers. Number of collisions in 2009 - 22 Legislative District - 42 Congressional District - 2 Project Status: Begin Design — 2011. Contract Advertised — 2012. Total Estimated Project Cost: Funding Sources: Federal Local P.E. $2,500 $0 $43,700 C.E. $2,500 $0 Construction $38,700 $0 TOTAL: $43,700 $0 Environmental Permitting (Agencies/Permits): None Required ¢ JCv Q J yOL m J LING- DOUGLAS RD. � o �� qti� BLOOM Mountain View a CZ w x 1 z I=^ UNICK RD m � V ULRICK RD � i ` W. 3 SMITH RD. �- z v ¢ LAWMAN RD. Tennonf z m W r o o Lake o a CARBON RD. Y WALLTINE w _� S RD. RD SLATER RD.. J SLATER RDSUNSET AVE. LANGE1� SLATER Neptune Beach G RMAINE ( A� �Q RD. RD. a ST SHADY \DER RO ��•1e / RAYHORz NORT R I( J RD ENE 3 t 5/ WALDRON H RE \/ • � 50UT REDz (u�Jk' D. y0 �Co Porf w C T o y p V w `9l° � a r 5 lGyy SKAGIT 0 BELLINGHAM D , `S� ST. INTERNATIONAL — ti = p t o U iAIRPORT KWINA RD0. 0: MARME CUNTRY LANE W. LUMMI BAY o o BA` 1 ZZ DR_ Sandy Paint ,r m rn Y , Ord 0 SCOTT RD. DRIVE AIR' IR q m ALDEWs MCALPINE �Ri r CO 1AAnnual Road Construction Program\2011 Amended\Rural Rd Safety Prog 2011 Indiv Narratives Amend 1\Site 5-Slater Rd.docx 92 Whatcom County Public Works 2011 Annual Construction Program — Amend #1 Project Narrative Rural Road Safety Program - CRP #911017 Freeze Indicators 2011 Annual Construction Program Amendment #1 Construction Funding Year(s): 2011 Project Narrative: Site 6 This project will include installing freeze indicator reflectors at 22 bridge approaches and 4 road locations. In addition, two explanatory signs will be installed at each location. Legislative District — 42 Congressional District — 2 Note: Bridge No. 115 is in Legislative District 40 & Congressional District 2. Project Status: Begin Design — 2/2011. Contract Advertised — 9/2011. Total Estimated Project Cost: Funding Sources: Federal Local P.E. $5,000 $0 $51,000 C.E. $5,000 $0 Construction $41,000 $0 TOTAL: $51,000 $0 Environmental Permitting (Agencies/Permits): None Required Right -of -Way Acquisition ($ Estimate): None Required Bridge Number/Site Name Road Name Road Number Bridge No.115 Lake Whatcom Blvd. 44120 Bridge No. 252 Hannegan Rd. 55110 Bridge No. 236 Hannegan Rd. 55110 Bridge No. 237 Hannegan Rd. 55110 Bridge No. 245 Hannegan Rd. 55110 Hannegan Rd "S" Curves Hannegan Rd. 55110 Bridge No. 56 Birch Bay L nden Rd. 21580 Bridge No. 512 Slater Rd. 14760 Bridge No. 261 Hampton Rd. 61700 Bridge No. 334 Mosquito Lake Rd. 84190 Bridge No. 140 Mosquito Lake Rd. 84190 Bridge No. 172 Marine Dr. 12790 Bridge No. 3 Marine Dr. 12790 Bridge No. 127 Saxton Rd. 88980 Everson Goshen Rd @ SR 542 Everson Goshen Rd. 55230 Everson Goshen Rd .5m N E. Smith Rd Everson Goshen Rd. 55230 Everson Goshen Rd 1m N E. Smith Rd Everson Goshen Rd. 55230 Bridge No. 498 Loomis Trail Rd. 26502 Bridge No. 495 Loomis Trail Rd. 26502 Bridge No. 500 Portal Way 30410 Bridge No. 328 Rock Rd. 67920 Bridge No. 50 West Badger Rd. 32780 Bridge No. 212 South Pass Rd. 66040 Bridge No. 307 N. Telegraph Rd 66610 Bridge No. 319 North Pass Rd 66930 Bridge No. 47 Rathbone Rd. 31340 I:Wnnual Road Construction Program\2011 Amended\Rural Rd Safety Prog 2011 Indiv Narratives Amend 1\Site 6 -Freeze_ Indicatons.docx 93 Whatcom County Public Works 2011 Annual Construction Program — Amend #1 Project Narrative Rural Road Safety Program — CRP #911017 Guardrail Upgrades 2011 Annual Construction Program Amendment #1 Construction Funding Year(s): 2012 Project Narrative: Site 7 This project will include upgrading 14 bridges and approaches with new guardrail. As funding allows, additional road guardrail sites will be added. Legislative District — 40 & 42 Congressional District — 2 Project Status: Begin Design — 10/2011. Contract Advertised — 2012. Total Estimated Project Cost: Funding Sources: Federal Local P.E. $30,000 $0 $539,800 C.E. $20,000 $0 Construction $489,800 $0 TOTAL: $539,800 $0 Environmental Permitting (Agencies/Permits): None Required Right -of -Way Acquisition ($ Estimate): None Required Bridge Number Road Name Road Number Bridge No. 2 Marine Drive 12790 Bridge No. 3 Marine Drive 12790 Bridge No. 7 Ferndale Rd 12800 Bridge No. 13 Barrett Rd 76280 Bridge No. 14 Aldrich Rd 73750 Bridge No. 17 W. Laruel Rd 70160 Bridge No. 35 Kickerville Rd 21850 Bridge No. 257 Northwood Rd 61630 Bridge No. 212 South Pass Rd 66040 Bridge No. 499 Haynie Rd 35220 Bridge No. 201 Goodwin Rd 66250 Bridge No. 263 Pangborn Rd 60960 Bridge No. 233 Tenmile Rd 56420 Bridge No. 234 Tenmile Rd 56420 N/A Stadsvold Rd 35210 N/A Lake Louise Rd 46010 N/A Lake Whatcom Blvd 44120 I:Wnnual Road Construction Program\2011 Amended\Rural Rd Safety Prog 2011 Indiv Narratives Amend 1\Site 7-Guardrail.docx 94 Whatcom County Public Works 2011 Annual Construction Program —Amend #1 Project Narrative Rural Road Safety Program — CRP #911017 West Smith Rd/Aldrich Rd: Turn Lanes 2011 Annual Construction Program Amendment #1 Construction Funding Year(s): 2012 Project Narrative: Site 8 This project will install left turn lanes on West Smith Road at the intersection of Aldrich Road. Accident Data: 2004 to 6/2010: 7 (1 Fatality 6/30/10) Legislative District — 42 Congressional District — 2 New Construction Features: Total Width 48' Lane Width 12' Shared Shoulder 6' Curb / Gutter No Sidewalk No Turn Lanes Yes Project Status: Begin Design — 2/2011. Environmental Approved — 5/2012. Contract Advertised — 5/2012. Open to traffic — 10/2012. Total Estimated Project Cost: Funding Sources: Federal Local P.E. $32,500 $0 $421,200 C.E. $48,700 $0 Construction $325,000 $0 R.O.W. $0 $15,000 TOTAL: $406,200 $15,000 Environmental Permitting (Agencies/Permits): PDS: SEPA, Land Disturbance, Critical Areas Review. Army Corps: NWP #23. FHWA: ECS Right -of -Way Acquisition ($ Estimate): $15,000 NEWKIRK � 0 RD. z01 RD. `e 7LAUREL EMMI RD. LAUREL g PARADISE W. RD. E. LAUREL RD. R.- N 0: te, �'e a Z> 00t:�rov AXTON RD. m `' % �. W- AXTON RD. E- Z PROJECT eG`eew 0 Of �e w m z tipGq o LING— LOCATION X w 20 w BLOOM , Y J 2 of ¢1 ZCxkfN ¢ W. SMITH RD. E. SMITH RD. �,ii �. '•. 0 w `Y„�fl ,2 ~ r J T Loke t US p m < LARSON RD. CARBON z RD. THORTON W� Za w Y �Y Z SUNSET AVE. LANGE ¢ < ¢ SLATER �'- ELLY = a RD. 2 Yc \ 1 RD SLATER — KLINE RD. y RD. SHADY o 0: RA SHADY Z 0 J RD LANE 3 it \ 5 1 WALDRON ¢ \/ Kin Mtn.z =J RD. yo g VAN WYCK RD. of w P o y O.Annual Road Construction Program\2011 Amended\Rural Rd Safety Prog 2011 Indiv Narratives Amend 1\Site 8-W Smith -Aldrich Int.docx 95 Whatcom County Public Works 2011 Annual Construction Program — Amend #1 Project Narrative Rural Road Safety Program — CRP #911017 Hannegan Rd/East Smith Rd: Intersection Safety Improvements 2011 Annual Construction Program Amendment #1 Construction Funding Year(s): 2012 Project Narrative: Site 9 This project will install a flashing beacon at each of the four legs of the intersection of Hannegan Rd and E. Smith Rd. The four flashing beacons will warn approaching drivers when the signal is changing. Accident Data: 2004 to present: 13 injury accidents Legislative District — 42 Congressional District - 2 Project Status: Begin Design — 2011. Contract Advertised — 2012. Total Estimated Project Cost: Funding Sources: Federal Local P.E. $5,000 $0 $30,000 C.E. $5,000 $0 Construction $20,000 $0 R.O.W. $0 $0 TOTAL: $30,000 $0 Environmental Permitting (Agencies/Permits): None Required 2EL RD. E. LAUREL RD, N N > GOSHEN RD o N w AXTON RD. E � l' ' AXTON RD. ee� Greek Q PRO CT o w ° LOCATIONOf z Q Qf Y z 6 U Q E. SMITH RD.z z N 6 oc LARSON z Wk, EBERLY Y O Of z w s e zz HARMONY = Qa RD. KELLY = a RD. :E RD' KELLY RD. f KLINE RD. �UNTLEY RD. � o z HORTON Ln o J RD. King Mtn. Ln VAN WYCK RD. BAKER HIGHWAY 7 C] � , )), reek 3 9 tea. — 17 [:\Annual Road Construction Program\2011 Amended\Rural Rd Safety Prog 2011 Indiv Narratives Amend 1\Site 9-Hannegan-E Smith.docn 96 Whatcom County Public Works 2011 Annual Construction Program — Amend #1 Project Narrative Rural Road Safety Program - CRP #911017 Birch Bay Lynden Rd/Berthusen Rd: Intersection Safety Improvements 2011 Annual Construction Program Amendment #1 Construction Funding Year(s): 2012 Project Narrative: Site 10 This project will update existing signs and install additional signage at the intersection of Birch Bay Lynden Rd and Berthusen Rd. Accident history: 2004 to present: 18 Legislative District — 42 Congressional District — 2 Project Status: Begin Design — 2011. Contract Advertised — 2012. Total Estimated Project Cost: Funding Sources: Federal Local P.E. $1,000 $0 $10,000 C.E. $1,000 $0 Construction $8,000 $0 R.O.W. $0 $0 TOTAL: $10,000 $0 Environmental Permitting (Agencies/Permits): None Required BARNHART RD. BORK RD. - PANGBORN RD. rs- - e a w m o j o �- RD. s 3 < 0 2 rc w BADGER RD. _ E. BADGER RD. X �o LY EN --- 4 U PROJECT Ci _ I i ❑ KAMM . LOCATION ' I [RIl W TRNL RD- Bg(\( J BRR LEY LINDWMAIN ROEMAN EET ¢ N a � 7 I HAMPTON RD f f F ST, NAMPTDN W W R0. T W JESS RD. T OM ., m 'BIRCH BAY-LYNDEN m RD. D. K RD POLINDER RD. w Y TIMON RD m TO I� o K Z o-° eev z `> RD. � t � m ABBOTT RD. STICKNEY Wiese �DQ z - CUSTER Lake ,5r� Scott ' �a„ Ro WILLEYS AKE ¢ P� F • �0. D'c� I x 61 WILLEYS LAKE _ NOLTE R �`•J Y z + + S � zELL RD w RWE L-3 � � vAN DYK o w � m x RD. P y River 5ER LAKE RD c ENEa50N + a Z o HARKSELL RD- 2 WISER LAKE RD E. m �\ LAVAN DYK w IL s c, EVERS N Fountains m WEST GT. W W. E BARTLETf z Loke g 4 L— o / - cDOT g g� u ( �9 _ o�g' 4 GRAND-w NEW � I 4 PO RD. LP LkAnnual Road Construction Program\2011 Amended\Rural Rd Safety Prog 2011 Indiv Narratives Amend 1\Site 10-BBLynden-Berthusen Int..docx 97 Whatcom County Public Works 2011 Annual Construction Program - Amend #1 Project Narrative Tyee Drive Pavement Reconstruction - CRP #910018 2011 Annual Construction Program Amendment #1 Construction Funding Year(s): 2011 Project Narrative: This project is located on Tyee Drive in Point Roberts, Section 34, T 41 N, R 3W and Section 3, T 40N, R 3W. The project limits run from 300-ft south of Roosevelt Road to Benson Road and will include pavement reconstruction of the existing roadway with enhanced pavement markings and signage. Project Status: Design and construction will be complete in 2011. Project Funding: Federal / State - $0 Local - $500,000 Total - $500,000 Environmental Permitting (Agencies/Permits): Right -of -Way Acquisition ($ Estimate): $0 Day Labor ($ Estimate): I New Uonstructlon Features: * Total Width 32' - 48' Lane Width 11' Bike Lane Width 3' Curb / Gutter N/A Sidewalk N/A * Existinq Width 32' - 48' PROJECT LOCATION CANADA ROOSEVELT RO.,�� A}ap/e 0 P— s HN eeocn �Py Pork BLA N — Semiohmoo mJOHNSON RE% RO. j � �O POP. 2.489 Light Hovs zz R BENSON � J` PIPELINE z APA RD. n V. RAYTON HA R R U.S. LIGHTHOUSE RESERVE POINT ROBERTS Es a - HALL �y. Po p PH 6 �1 LINCOLN 'PD r yoT BIRO„ POIM RD. � � o ANBERSON �� 4 9Ych Point ` BAY RCH m �7. 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Entering your county name will input your County Forces Limit on Line B. CONSTRUCTION BY COUNTY FORCES COMPUTATION as per RCW 36.77.065; is computed for you from the Limits Table as follows: Counties over 400,000 population: $3,250,000 X [1+(2009 MVFT %)/100] Counties 150,000 to 30,000 popuation $1,150,000 X [1+(2009 MVFT %)/100] Counties 150,000 to 400,000 population: $1,750,000 X [1+(2009 MVFT %)/100] Counties under 30,000 population $700,000 X [1+(2009 MVFT %)/100] **** COLUMNAR DATA REQUIREMENTS **** (1) Item No. Use consecutive numbers beginning with 1. No priority is assumed. (2) 6 Year Road program item No. - Use the priority number from column 1 on your most recent 6 year transportation improvement program (DOT Form 140-049). No number is necessary for miscellaneous projects as permitted under WAC 136-16-025. (3) Road Log No. - County road log number (when applicable) as per the current road log as maintained by each county. (4) Road/Project Name and Location - Enter the road or project name and location information as assigned by the county. As appropriate, include mileposts (from county road log), bridge numbers and etc. (5) Project length - Enter the project length in miles. (6) Functional Class - Enter the functional class for the road on which the project is to be located. The codes listed below can be found in the road log. RURAL URBAN 02 Principal Arterial 12 Principal Arterial 06 Minor Arterial 13 Principal Arterial 07 Major Collector (FAS) 14 Major Arterial 08 Minor Collector 15 Principal Arterial 09 Local Access 16 Minor Arterial 17 Collector Arterial 19 Local Access (7) Type of Work - Use one or more of the codes listed. List major work items first reflecting the nature of the anticipated final project. A. GRADING & DRAINAGE G. TRAFFIC FACILITIES B. BASE & TOP COURSE H. PATHS, TRAILS, BIKEWAYS C. B.S.T. / SEALS I. BRIDGES D. A.0 ./ P.C.C. PAVEMENT J. FERRY FACILITIES E. CURBS AND GUTTERS K. ENVIRONMENTAL MITIGATION F. SIDEWALKS L. FISH PASSAGE (8) Environmental Assessment - Use the following assessment codes (Reference: State Environmental Policy Act): S = Significant I = Insignificant E = Exempt *** PLEASE NOTE THAT THE DOLLARS IN COLUMNS 9 through 16 REFLECT ONLY THE AMOUNTS AND SOURCES EXPECTED TO BE SPENT DURING THE APPLICABLE CALENDAR YEAR (9) Source of Funds - County - Enter the total amount of county funds estimated for the project (use columns 10 and 11 for RID, developer contributions, and similar non -county funds). (10) Source of Funds - Other Funds - Enter the total amount of other funds estimated for the project. If more than one 'other" source (such as RAP + FAS), show each 'other" amount separately. (11) Source of funds - Other Funds Program Source - For each 'other' source shown in column 10, enter the abbreviation for the source type (ex: RAP, FAS, CAPP, BROS, UAB, TIB, RID, PVT, PWTF, etc.) (12) Estimated Expenditures - Engineering - Enter the estimated amount of engineering (PE, CE and Administration) expenditures for the project next year. (13) Estimated Expenditures - Right of Way Enter the estimated amount of right of way expenditures for the project next year. (14) Estimated Expenditures - Construction Contract - Enter the estimated amount of contract construction expenditures, excluding PE, CE and Administration, to be incurred by the county. (15) Estimated expenditures - Construction - County Forces - Enter the estimated amount of county forces expenditures, excluding PE, CE and Administration, for the Droiect in the program vear. Materials incomorated into a countv forces Droiect, even though created or supplied by a separate contract (ex: crushing) are to be included in the county forces construction amount. (16) Estimated expenditures - Grand Total - This is the total estimated expenditures for the project next year. This must equal the sum of columns 12 through 15 and also the sum of columns 9 through 10. The program total of this column should also equal the amount of construction shown in the final annual road budget. Your proposed construction by county forces is totaled at the top on line C. "TOTAL COUNTY FORCES CONST PROGRAM - column (15)" Your limit, based on populatioln and % MVFT distribution is listed in B, PUBLISHED "COUNTY FORCES LIMIT (see instructions)" from the Limits Table. 101