HomeMy WebLinkAboutFinance April 9 20191
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WHATCOM COUNTY COUNCIL
Finance and Administrative Services Committee
April 9, 2019
CALL TO ORDER
Committee Chair Satpal Sidhu called the meeting to order at 11:00 a.m. in the
Council Chambers, 311 Grand Avenue, Bellingham, Washington.
ROLL CALL
Present: Tyler Byrd, Carol Frazey, and Satpal Sidhu
Absent: None
Also Present: Barbara Brenner, Barry Buchanan, Rud Browne, and Todd
Donovan
COUNTY EXECUTIVE'S REPORT
Jack Louws, County Executive, reported on a recent community meeting with
councilmembers in Point Roberts and answered questions on the development of the
boardwalk.
COMMITTEE DISCUSSION AND RECOMMENDATION TO COUNCIL
1. AB2019-189 REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE
TO ENTER INTO A CONTRACT BETWEEN WHATCOM COUNTY AND PACIFIC
CM LLC FOR MATERIAL SAMPLE COLLECTION, ON -SITE MATERIAL
INSPECTION, ON -SITE CONSTRUCTION INSPECTION, CONCRETE TESTING,
HOT MIX ASPHALT (HMA), AGGREGATES AND OTHER CONSTRUCTION
MATERIALS, FOR VARIOUS PROJECTS, IN THE AMOUNT NOT TO EXCEED
$200,000
Byrd moved to recommend approval to the full Council.
Jim Karcher, Public Works Department, gave a staff report and answered questions.
The motion carried by the following vote:
Ayes: Byrd, Frazey, and Sidhu (3)
Nays: None (0)
2. AB2019-187 ORDINANCE AMENDING WHATCOM COUNTY CODE
CHAPTER 2.128, BUSINESS AND COMMERCE ADVISORY COMMITTEE, TO
AMEND MEMBERSHIP
Buchanan moved to recommend adoption to the full Council.
Councilmembers discussed the membership and ensuring an odd number of advisory
committee members.
Finance and Administrative Services Committee, 4/9/2019, Page 1
Sidhu moved to amend to also add an additional at -large member to create an odd
number of voting members.
The motion to amend carried by the following vote:
Ayes: Byrd, Frazey, and Sidhu (3)
Nays: None (0)
The motion to recommend approval as amended carried by the following vote:
Ayes: Byrd, Frazey, and Sidhu (3)
Nays: None (0)
3. AB2019-176 ORDINANCE AMENDING THE FERRY SYSTEM PETTY CASH
REVOLVING FUND FROM $1800 TO $3300
Frazey moved to recommend adoption to the full Council.
Jon Hutchings, Public Works Department Director, gave a staff report.
Councilmembers and staff discussed why cash handling rules require an ordinance to
increase petty cash amounts.
The motion carried by the following vote:
Ayes: Byrd, Frazey, and Sidhu (3)
Nays: None (0)
4. AB2019-184 ORDINANCE AMENDING THE PROJECT BUDGET FOR THE
EAST WHATCOM REGIONAL RESOURCE CENTER EXPANSION PROJECT, IN
THE AMOUNT OF $115,000
Frazey moved to recommend adoption to the full Council.
Tyler Schroeder, Executive's Office, gave a staff report.
Councilmembers and staff asked about the food bank at the location.
The motion carried by the following vote:
Ayes: Byrd, Frazey, and Sidhu (3)
Nays: None (0)
COUNCIL "CONSENT AGENDA" ITEMS
1. AB2019-173 REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO
ENTER INTO A CONTRACT BETWEEN WHATCOM COUNTY AND WASHINGTON
STATE PARKS AND RECREATION COMMISSION FOR ANNUAL RECREATIONAL
BOATING SAFETY FEDERAL FINANCIAL ASSISTANCE GRANT, IN THE
AMOUNT OF $15,392.75 AND REQUIRING LOCAL MATCH OF $27,617.31
Byrd moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Byrd, Frazey, and Sidhu (3)
Nays: None (0)
Finance and Administrative Services Committee, 4/9/2019, Page 2
2. AB2019-185 REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE
TO ENTER INTO A CONTRACT AMENDMENT BETWEEN WHATCOM COUNTY
AND CODE PUBLISHING CO. TO INCREASE COMPENSATION TO AN AMENDED
TOTAL AMOUNT OF $63,412
Frazey moved to recommend approval to the full Council.
Dana Brown -Davis, Clerk of the Council, answered questions about Code Publishing's
service to the County Council in publishing the County Code on its website.
The motion carried by the following vote:
Ayes: Byrd, Frazey, and Sidhu (3)
Nays: None (0)
3. AB2019-195 REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO
ENTER INTO A CONTRACT BETWEEN WHATCOM COUNTY AND CASCADIA
LAW GROUP, PLCC TO DEVELOP SPECIFIC TEXT AMENDMENTS TO THE
WHATCOM COUNTY COMPREHENSIVE PLAN AND WHATCOM COUNTY CODE
(WCC) THAT IMPLEMENT AND ARE CONSISTENT WITH THE PROVISIONS OF
RESOLUTION NO. 2019-004
Frazey moved to recommend approval to the full Council.
Councilmembers discussed whether the contracted attorneys are biased and the
original selection process for hiring the law firm.
The motion carried by the following vote:
Ayes: Frazey and Sidhu (2)
Nays: Byrd (1)
4. AB2019-206 REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO AWARD
RFP #19-12, AND AUTHORIZATION TO ENTER INTO A 36-MONTH LEASE
WITH MARPLE FLEET LEASING FOR LEASING FOUR VEHICLES FOR THE
SHERIFF'S OFFICE, IN THE AMOUNT OF $71,704.12
Byrd moved to recommend approval to the full Council.
Jeff Parks, Sheriff's Office, gave a staff report and answered questions.
Councilmembers and staff discussed the reason for leasing instead of buying.
The motion carried by the following vote:
Ayes: Byrd, Frazey, and Sidhu (3)
Nays: None (0)
OTHER BUSINESS
There was no other business.
Finance and Administrative Services Committee, 4/9/2019, Page 3
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ADJOURN
The meeting adjourned at 12:32 p.m.
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WHATCOM COUNTY COUNCIL
WHATCOM COUNTY, WASHINGTON
Satpal Sidhu, Committee Chair
Finance and Administrative Services Committee, 4/9/2019, Page 4