HomeMy WebLinkAboutord2018-072WHATCOM
COUNTY
COUNCIL AGENDA BILL NO. 2018 -325
CLEARANCES
Initial
Date Date Received in Council Office Agenda Date Assi ned to:
Originator-
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Division Head:
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OCT 30 2018
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TITLE OF DOCUMENT: 1 O • dnance Establishing the Vactor Truck Storage Building Fund and
Establishing a Project Based Budgetfor the Vactor Truck and Equipment Storage Building
ATTACHMENTS. Ordinance and Exhibit A
SEPA review required? ( ) Yes ( X ) NO I Should Clerk schedule a hearing? ( ) Yes ( X) NO
SEPA review completed? ( ) Yes ( X ) NO Requested Date:
SUMMARY STATEMENT OR LEGAL NOTICE LANGUAGE: (If this item is an ordinance or requires a public
hearing, you must provide the language for use in the required public notice. Be specific and cite RCW or WCC as appropriate
Be clear in explaining the intent of the action.)
Request establishes the Vactor Truck Building Fund and requests a project based budget for construction of
the Vactor Truck and Equipment Storage Building in the amount of .$440,000.
COMMITTEE ACTION.-
11/20/18: Recommended for adoption
Related County Contract #:
COUNCIL ACTION.•
11/7/2018: Introduced 7 -0
11/20%18: Adopted 7 -0
Related File Numbers:
Ordinance or Resolution
Number:
Ord 2018 -072
PROPOSED BY: Executive
INTRODUCTION DATE: 11/7/18
ORDINANCE NO. 2018 -072
ORDINANCE ESTABLISHING THE VACTOR TRUCK STORAGE BUILDING FUND AND
ESTABLISHING A PROJECT BASED BUDGET FOR THE VACTOR TRUCK AND
EQUIPMENT STORAGE BUILDING
WHEREAS, there is currently not enough heated vehicle bays at the Central Shop for the
NPDES vactor truck and equipment, and
WHEREAS, the vactor truck must be kept in a heated building in order to utilize it during the
cold winter months and to protect it from freezing and damaging the equipment, and
WHEREAS, funding is available from the Road Fund to construct such a building, and
WHEREAS, Section 6.80 of the Whatcom County Home Rule Charter allows for project -
based capital budget appropriation ordinances that lapse when the project has been completed
or abandoned or when no expenditure or encumbrance has been made for three (3) years,
NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that a new fund is
hereby established effective January 1, 2019 titled Vactor Truck Storage Building Fund. This
fund shall be used to account for the revenues and expenditures related to constructing a
heated building for storing the NPDES vactor truck and its related equipment, and
BE IT FURTHER ORDAINED by the Whatcom County Council that the Vactor Truck Storage
Building Fund is approved as described in Exhibit A with a project budget of $440,000.
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ADOPT6.A tKis' 4 day of November
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Dana Brown - Davis, Council Clerk
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APPR VE � � �S TO M:
Civil Deputy Prosecutor
2018.
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Rud Br6Wne, Chair of the Council
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Date
) Denied
EXHIBIT A
2019 -2020 Budget Preparation - Regular Additional Service Request
Public Works Equipment Services
Cost Center Originator: Eric Schlehuber
Expenditure Type: One -Time Add'I FTE ❑ Add'I Space ❑ Priority 1
Name of Request: New Vactor Truck & Equip. Storage Building NPDES
Costs: Object Object Description 2019 Requested 2019 Approved 2020 Requested 2020 Approved
7350 Buildings & Structures $110,000 $440,000 $330,000 $0
8301 Operating Transfer In ($110,000) ($440,000) ($330,000) $0
Totals $0 $0 $0 $0
1. Description of Request:
a) Describe the proposed activity or service, and indicate whether it is a higher or lower priority
than existing services in your department budget.
A 50'x 40' (2,000 sq ft) two bay heated building is necessary for the new NPDES vactor truck and
equipment, at a minimum. The vactor truck must be kept in a heated building in order to utilize it during the
cold winter montsh and to protect it from freezing and damaging the equipment. Factoring in the location
and baseline mobilization /utility costs it may be beneficial to double the size of the building to 4,000 -4,900
sq ft while keeping it under the 5,000 sq ft limitation per code.
b) Who are the primary customers for this service?
NPDES
2. Describe the problem this request addresses and why Whatcom County needs to address it.
There does not currently exist enough heated vehicle bays at the Central Shop for the additional 2015
NPDES vactor truck and equipment. This will allow for the use of the vactor truck during fall and winter
months without freezing concerns.
3. Options
a) What other options have you considered? Why is this the best option?
Rented offsite storage space which is not convenenient for after hours emergency call outs.
b) What are the specific cost savings? (Quantify)
Damage to equipment from freezing.
4. Outcomes /Objectives
a) What outcomes will be delivered and when?
The vactor building will allow for the immediate increase in efficiency by allowing the use of the vactor truck
to perform additional NPDES maintenance during all season of the year.
b) How will you know whether the outcomes happened?
When the vactor truck is used in fall and winter months without freezing and /or damage to equipment.
5. Other Departments /Agencies
a) Will this ASR impact other departments or agencies? If so, please identify the departments and /or
agencies impacted and explain what the impact(s) will be.
M &O, NPDES & Facilities.
b) If another department or agency is responsible for part of the implementation, name the person in
charge of implementation and what they are responsible for.
Facilities- Rob Ney.
6. What is the funding source for this request?
M &O Road fund.
Friday, October 26, 2018 Rpr: Rpt ASR Regular Req /Appry