HomeMy WebLinkAboutord2018-067WHATCOM COUNTY COUNCIL AGENDA BILL
Nn_ 2018 -319
CLEARANCES
Initial
Date
Date Received in Council Office
Agenda Date
Assigned to:
Originator;
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Introduction
Division Head
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Finance Council
Dept. Head:
Prosecutor. -
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TITI.F. OF nnr1/44rFNT-
Ordinance Establishing the Law Library /Elections Remodel Fund and Establishing a Project Based Budget to
Remodel the Law Library /Elections Space
ATTACHMENTS:
1. Ordinance
2. Exhibit A
SEPA review required? ( ) Yes ( x) NO I Should Clerk schedule a hearing? ( ) Yes (x ) NO
SEPA review completed? ( ) Yes (x) NO Requested Date:
SUMMARY STATEMENT OR LEGAL NOTICE LANGUAGE: (If this item is an ordinance or requires a public
hearing, you must provide the language for use in the required public notice. Be specirc and cite RCW or WCC as appropriate. Be
clear in explaining the intent of the action.)
Requesting Council approval for establishing the Law Library /Elections Remodel Fund and establishing a
project based budget of $331,000 . The fund will be used to account for the revenues and expenditures related
to the remodel of the Law Library and Elections Center space.
COMMITTEE ACTION.•
11/20/18: Recommended for adoption
Related County Contract A
COUNCIL ACTION.•
11/7/2018: Introduced 7 -0
11/20/18: Adopted 6 -1, Byrd opposed
Related File Numbers: Ordinance or Resolution Number:
Ord 2018 -067
Please Note: Once adopted and signed, ordinances and resolutions are available,for viewing and printing on
the County's website at: www.co.whatcom.wa.us /council.
PROPOSED BY: Executive
INTRODUCTION DATE: 11/07/18
ORDINANCE NO. 2018 -067
ORDINANCE ESTABLISHING THE LAW LIBRARY /ELECTIONS REMODEL FUND AND
ESTABLISHING A PROJECT BASED BUDGET TO REMODEL THE LAW
LIBRARY /ELECTIONS SPACE
WHEREAS, the Auditor's Elections division needs additional space for ballot processing in a
cohesive and connected layout; and
WHEREAS, the space currently occupied by the Law Library is a preferable space for the
Elections program; and
WHEREAS, the Law Library is able to decrease its print collection and transition to more
digital legal resources and therefore relocate to a smaller space; and
WHEREAS, funding is available from Real Estate Excise Tax Fund I for this project; and
WHEREAS, Section 6.80 of the Whatcom County Home Rule Charter allows for project -
based capital budget appropriation ordinances that lapse when the project has been completed
or abandoned or when no expenditure or encumbrance has been made for three (3) years,
NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that a new fund is
hereby established effective November 20, 2018 titled Law Library/Elections Remodel Fund.
This fund shall be used to account for the revenues and expenditures related to remodeling the
current Law Library and Elections Center space, and
BE IT FURTHER ORDAINED by the Whatcom County Council that the Law Library/Elections
Remodel Fund is approved as described in Exhibit A with a project budget of $331,000.
ADOPTED this n day of November
lc
ATT
Dana Br6wn- Davis; -Cbv e i-Clerk
APPR
E S TO F M:
7� Civil Deputy Prosecutor
2018.
T t COUNCIL
WHATCMUNtY, WASHINGTON
Rud
Jack
Date:
, Chair of the Council
nied
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yck, 1bI
Supplemental Budget Request Stalus: Pending
Administrative Services Facilities Management
Supp'1 lD # 2657 Fund Cost Center Originator. Rob Ney
Expenditure Type: One -Time Year 2 2018 Add'1 FTE ❑ Add'I Space ❑ Priority 1
Name of Request: Law Library/Elections Flip
X 10/23118
Department Head Signature (Required on Hard Copy Submission) Date
Costs: Object Object Descripdon Amount Requested
7350 Buildings & Structures $331,000
8301.326 Operating Transfer In ($331,000)
Request Total $0
1a. Description of request:
The Auditor's Elections division needs additional space for ballot processing, in a cohesive and connected
layout. The space currently occupied by the Law Library is an appropriate alternative space for the
Elections program. It is intended these two uses trade spaces, allowing the Elections to have a larger
consolidated space. Conversely, the Law Library must be downsized and utilize a book shelving system
to keep materials available In a more efficient manner.
This project based budget proposal will allow Facilities to build out these two spaces, in a tight time frame
between elections. Certain long lead items need to be procured in advance to facilitate this tight
schedule. The project based budget allows for this schedule.
1b. Primary customers:
The Auditor and the Law Library staff, as well as patrons of the Law Library.
2. Problem to be solved.
Facilities needs spending authority to execute the two projects, spanning two different budget years. The
project based budget approach allows this to occur.
3a. Options /Advantages:
This is the only option to execute the scope of work.
This allows the Facilities staff to obtain permits, procure the library shelving units (long lead item) and be
queued up for an immediate execution of the project after the February election.
3b. Cost savings:
Facilities staff is going to "General" these projects, savings the overhead and mark up of a General
Contractor (approximately 10- 20°/x).
4a. Outcomes:
The Law library would be moved to a smaller temporary space to accommodate the Elections tenant
improvement after the February Election. Once complete and the current Elections space vacated the
new tenant improvement for the Law Library would commence.
4b. Measures:
Both projects will be executed on -time and within budget.
Executing the two projects on time and within budget.
Sa. Other Departments /Agencies:
This project will impact both departments during the construction period, as well as other occupants of the
7 rre slay, October 23, 2018 Rpl: Rpt Supp! Regular
Supplemental Budget Request Status: Pending
Administrative Services Facilities Management
Supp7 io # 2557 Fund Cost Center Originator. Rob Noy
basement of the Courthouse.
IT has the most potential to be impacted. However, the IT division is part of this planning team and is fully
aware of potential impacts.
5b. Name the person in charge of implementation and what they are responsible for.,
Rob Ney
6. Funding Source:
REETI
Tuesday, October 23, 2018 Apt: Rpt Suppl Regular