HomeMy WebLinkAboutFinance June 5 20181
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WHATCOM COUNTY COUNCIL
Finance and Administrative Services Committee
June 5, 2018
CALL TO ORDER
Committee Chair Satpal Sidhu called the meeting to order at 10:30 a.m. in the
Council Chambers, 311 Grand Avenue, Bellingham, Washington.
ROLL CALL
Present: Rud Browne, Tyler Byrd, and Satpal Sidhu
Absent: None
Also Present: Tim Ballew, Barbara Brenner, Barry Buchanan, and Todd Donovan
COUNTY EXECUTIVE'S REPORT
There was no report.
COMMITTEE DISCUSSION AND RECOMMENDATIONS TO COUNCIL
1. ORDINANCE AMENDING WHATCOM COUNTY CODE 3.08, PURCHASING
SYSTEM (AB2018 -160)
Tyler Schroeder, Executive's Office, gave a staff report and answered questions on
the benefits of the system that has been in place for the past few years.
Browne moved to recommend adoption to the full Council.
Jack Louws, County Executive, and staff answered questions.
Staff and councilmembers discussed the level of Council oversight, a cap on the ten
percent threshold for administrative amendments without Council approval, the ten percent
of the contract threshold for not going over the funds that the Council already appropriated,
the Council's ability to amend the purchasing code at any time, the 2016 purchasing code,
extending instead of deleting the sunset clause, and government checks - and - balances
versus efficiency.
Byrd moved to amend the sunset clause instead of deleting it, "3.08.135 Sunset
provision. The county council must renew this chapter by December 31, 2918 2020 or the
chapter will revert to the language in place on August 1, 2016. All contracts will be
administered by the purchasing ordinance in place at the time the contract was signed."
(Clerk's Note: This motion was not voted on.)
Browne withdrew his motion, and moved to adopt the ordinance with an
amended sunset clause of "December 31, 2018 2020."
Finance and Administrative Services Committee, 6/5/2018, Page 1
1 Sidhu suggested a friendly amendment that the sunset clause be extended to
2 "December 31, 2018 2021."
3
4 Browne accepted the friendly amendment.
5
6 The motion carried by the following vote:
7 Ayes: Browne, Byrd, and Sidhu (3)
8 Nays: None (0)
9
10 2. ORDINANCE ESTABLISHING WHATCOM COUNTY CODE 1.32, ADOPTING
11 RULES REGARDING COMPLIANCE WITH CHAPTER 42.56 RCW, PUBLIC
12 RECORDS ACT (AB2018 -155)
13
14 Byrd moved to recommend adoption to the full Council.
15
16 Tyler Schroeder, Executive's Office, answered questions.
17
18 (Clerk's Note: Discussion of this item is held to later in the meeting.)
19
20 3. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO AWARD BID
21 #18 -18, ENTER INTO A CONTRACT BETWEEN THE WHATCOM COUNTY FLOOD
22 CONTROL ZONE DISTRICT AND IVERSON EARTH WORKS, LLC FOR THE
23 MARINE DRIVE LEVEE REPAIR IN THE AMOUNT OF $197,549.42, AND
24 REQUEST COUNCIL TO APPROVE THE INCREASE IN THE ESTIMATED
25 CAPITAL COST OF THE MARINE DRIVE LEVEE REPAIR FROM $200,000 TO
26 $300,000, AND AUTHORIZE THE COUNTY EXECUTIVE TO EXECUTE
27 CONTRACTS UP TO THE INCREASED ESTIMATED CAPITAL COST (COUNCIL
28 ACTING AS THE WHATCOM COUNTY FLOOD CONTROL ZONE DISTRICT
29 BOARD OF SUPERVISORS) (AB2018 -166)
30
31 Browne moved to recommend approval to the Board of Supervisors.
32
33 The following staff answered questions:
34 . Paula Harris, Public Works Department
35 ■ Jon Hutchings, Public Works Department Director
36
37 Staff and councilmembers discussed the reason for the cost increase due to last
38 year's flood, unanticipated permit requirements to review cultural resources, and a safety
39 upgrade at the entrance.
40
41 Browne withdrew the motion to recommend approval and moved to send it forward
42 with no recommendation to the Council.
43
44 The committee concurred by general consent.
45
46 2. ORDINANCE ESTABLISHING WHATCOM COUNTY CODE 1.32, ADOPTING
47 RULES REGARDING COMPLIANCE WITH CHAPTER 42.56 RCW, PUBLIC
48 RECORDS ACT (AB2018 -155)
49
50 (Clerk's Note: Discussion of this item continued from earlier in the meeting.)
51
52 Karen Frakes, Prosecutor's Office, gave a staff report and answered questions on
53 fees, public requests for digital information, the appeal procedures in place when there is a
Finance and Administrative Services Committee, 6/5/2018, Page 2
1 denial, codifying the existing procedures, the public's ability to submit a lawsuit, the
2 feasibility of indexing all County records, AND whether it's appropriate for the County
3 Council chair or designee to have final decision - making authority over public disclosure
4 requests.
5
6 Browne moved to amend to delete section 1.32.040(3).
7
8 Byrd accepted the motion to amend as a friendly amendment to his motion to
9 recommend adoption to the full Council.
10
11 The motion to recommend adoption as amended carried by the following vote:
12 Ayes: Browne, Byrd, and Sidhu (3)
13 Nays: None (0)
14
15 4. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
16 CONTRACT AMENDMENT BETWEEN WHATCOM COUNTY FLOOD CONTROL
17 ZONE DISTRICT AND WHATCOM CONSERVATION DISTRICT TO PROVIDE
18 ADDITIONAL FUNDING AND TO EXTEND THE PERIOD OF PERFORMANCE TO
19 SUPPORT THE WHATCOM COUNTY POLLUTION IDENTIFICATION AND
20 CORRECTION PROGRAM, IN THE AMOUNT OF $181,700, FOR A TOTAL
21 AMENDED CONTRACT AMOUNT OF $535,066 (COUNCIL ACTING AS THE
22 WHATCOM COUNTY FLOOD CONTROL ZONE DISTRICT BOARD OF
23 SUPERVISORS) (AB2018 -167)
24
25 Byrd moved to recommend approval to the Board of Supervisors.
26
27 Erika Douglas, Public Works Department, answered questions on whether this is
28 funded from grant money.
29
30 The motion carried by the following vote:
31 Ayes: Browne, Byrd, and Sidhu (3)
32 Nays: None (0)
33
34 S. RESOLUTION AUTHORIZING THE COUNTY EXECUTIVE TO ACT AS THE
35 AUTHORIZED REPRESENTATIVE ON BEHALF OF WHATCOM COUNTY FOR
36 WASHINGTON STATE RECREATION AND CONSERVATION OFFICE
37 WASHINGTON WILDLIFE AND RECREATION FARMLAND PRESERVATION
38 PROJECT GRANTS (AB2018 -168)
39
40 Browne moved to recommend approval to the full Council.
41
42 The motion carried by the following vote:
43 Ayes: Browne, Byrd, and Sidhu (3)
44 Nays: None (0)
45
46 6. REQUEST AUTHORIZATION FOR APPROVAL OF PUD NO. 1'S REQUEST FOR
47 EDI FUNDING IN THE AMOUNT OF $1.6 MILLION AS RECOMMENDED BY THE
48 EDI BOARD IN SUPPORT OF THE GRANDVIEW /NORTHGATE WATER SUPPLY
49 PIPELINE PROJECT, AS A LOAN IN THE AMOUNT OF $800,000, AND A GRANT
50 IN THE AMOUNT OF $800,000 (AB2018 -169)
51
52 Byrd moved to recommend approval to the full Council.
53
Finance and Administrative Services Committee, 6/5/2018, Page 3
1 The following staff answered questions:
2 • Tyler Schroeder, Executive's Office
3 • Steve ]ilk, Public Utility District (PUD) #1, gave a staff report
4
5 Councilmembers and staff discussed which properties will benefit, the funding ratio
6 with the City of Lynden, potential job creation, and enabling development.
7
8 The motion carried by the following vote:
9 Ayes: Browne, Byrd, and Sidhu (3)
10 Nays: None (0)
11
12
13 COUNCIL "CONSENT AGENDA" ITEMS
14
15 1. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
16 CONTRACT BETWEEN WHATCOM COUNTY AND OPPORTUNITY COUNCIL TO
17 PROVIDE PARTIAL SUPPORT FOR 24/7/365 FACILITY -BASED STAFFING AT
18 22 NORTH, A FORTY -UNIT APARTMENT BUILDING SUPPLYING AFFORDABLE,
19 PERMANENT SUPPORTIVE HOUSING FOR INDIVIDUALS EXPERIENCING
20 BEHAVIORAL HEALTH AND OTHER HEALTH PROBLEMS AND WHO HAVE A
21 HISTORY OF HOMELESSNESS, IN THE AMOUNT OF $250,000 (AB2018 -170)
22
23 Browne moved to recommend approval to the full Council.
24
25 The following staff answered questions on staffing the facility, whether the City of
26 Bellingham is contributing funding, and reporting on measures and outcomes:
27 • Anne Deacon, Health Department
28 • Tyler Schroeder, Executive's Office
29
30 The motion carried by the following vote:
31 Ayes: Browne and Sidhu (2)
32 Nays: None (0)
33 Abstains: Byrd (1)
34
35 2. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
36 CONTRACT BETWEEN WHATCOM COUNTY AND OPPORTUNITY COUNCIL TO
37 PROVIDE RENTAL ASSISTANCE, UTILITY ASSISTANCE, AND ESSENTIAL
38 NEEDS FOR RECIPIENTS OF THE WASHINGTON STATE DEPARTMENT OF
39 COMMERCE HOUSING AND ESSENTIAL NEEDS PROGRAM, IN THE AMOUNT
40 OF $1,087,355 (AB2018 -171)
41
42 Browne moved to recommend approval to the full Council.
43
44 Anne Deacon, Health Department, answered questions on grant funding.
45
46 The motion carried by the following vote:
47 Ayes: Browne, Byrd, and Sidhu (3)
48 Nays: None (0)
49
50 3. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
51 CONTRACT AMENDMENT BETWEEN WHATCOM COUNTY AND TETRA TECH TO
52 PROVIDE ADDITIONAL FUNDS TO SUPPLEMENT THE ORIGINAL
53 ENGINEERING SERVICES CONTRACT TO ACCOMMODATE AN ENLARGED
Finance and Administrative Services Committee, 6/5/2018, Page 4
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PROJECT AREA FOR THE DESIGN OF THE BIRCH BAY DRIVE OUTFALL
IMPROVEMENTS PROJECT, IN THE AMOUNT OF $25,302, FOR A TOTAL
AMENDED CONTRACT AMOUNT OF $83,810 (AB2018 -172)
Byrd moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Browne, Byrd, and Sidhu (3)
Nays: None (0)
OTHER BUSINESS
There was no other business.
ADJOURN
The meeting adjourned at 11:53 a.m.
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Jill Nixon, Minutes Transcription
WHATCOM COUNTY COUNCIL
WHATCOM COUNTY, WASHINGTON
Satpal Sidhu Committee Chair
Finance and Administrative Services Committee, 6/5/2018, Page 5