HomeMy WebLinkAboutFinance April 10 20181 WHATCOM COUNTY COUNCIL
2 Finance and Administrative Services Committee
3
4 April 10, 2018
5
6 CALL TO ORDER
7
8 Committee Chair Satpal Sidhu called the meeting to order at 11:02 a.m. in the
9 Council Chambers, 311 Grand Avenue, Bellingham, Washington.
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11
12 ROLL CALL
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14 Present: Rud Browne, Tyler Byrd, and Satpal Sidhu
15 Absent: None
16 Also Present: Tim Ballew, Barbara Brenner, Barry Buchanan, and Todd Donovan
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19 COUNTY EXECUTIVE'S REPORT
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21 Jack Louws, County Executive, reported and answered questions on the following
22 items:
23 . The biennial budget process and timeline
24 . The Council's Surface Water Work Session meetings
25 • Funding for homeless initiatives
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27
28 SPECIAL PRESENTATIONS
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30 1. ANNUAL PRESENTATION FROM THE WASHINGTON COUNTIES RISK POOL
31 WITH DEREK BRYAN, EXECUTIVE DIRECTOR (AB2018 -017)
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33 Derek Bryan, Washington Counties Risk Pool Executive Director, submitted and gave
34 a presentation (on file) and answered questions about the meaning of the acronyms in the
35 presentation; how revenue can be considered a liability; whether there is liability coverage
36 for the County if there is a major event or loss such as a rail accident or spill; what are
37 examples of typical, large claims; per- capita costs and trends; the reasons for increases of
38 the base rate for the entire pool; how per-,capita
County trends compare with the rest of the
39 state; when the assessment increase goes into effect and how it was determined; how
40 earthquake and flood coverage is assessed; and how coverage works if there is a
41 catastrophic earthquake incurring more damage than what is covered.
42
43 2. REPORT FROM INFORMATION TECHNOLOGY MANAGER PERRY RICE
44 (AB2018 -066)
45
46 Browne stated any discussions about cyber security should happen in executive
47 session.
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49 Perry Rice, Administrative Services Department, submitted and gave a presentation
50 (on file).
51
52 Staff and councilmembers discussed cyber security resources at Whatcom
53 Community College and other organizations.
Finance and Administrative Services Committee, 4/10/2018, Page 1
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COMMITTEE DISCUSSION
1. DISCUSSION REGARDING PROPOSAL TO RELOCATE FACILITIES
MANAGEMENT OFFICES TO THE VACANT COUNTY OWNED BUILDING
LOCATED AT 3720 WILLIAMSON WAY (AB2018 -117)
Rob Ney, Facilities Management, submitted a handout (on file) and gave a staff
report.
Jack Louws, County Executive, and Ney answered questions about how the County
acquired the Williamson Way building, long Facilities plans to be in the new location, and
whether there will be a shop on the site, a related budget amendment, and plans for the
building where the staff are currently located.
Browne moved to recommend approval to the full Council.
The motion was seconded.
The motion carried by the following vote:
Ayes: Browne, Byrd, and Sidhu (3)
Nays: None (0)
COMMITTEE DISCUSSION AND RECOMMENDATIONS TO COUNCIL
1. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO SIGN AN
ATTORNEY ENGAGEMENT AND CONTINGENCY FEE AGREEMENT BETWEEN
WHATCOM COUNTY AND KELLER ROHRBACK L.L.P. (AB2018 -116)
Byrd moved to recommend approval to the full Council.
Councilmembers discussed whether this would limit people from the legitimate need
for painkillers.
The motion carried by the following vote:
Ayes: Browne, Byrd, and Sidhu (3)
Nays: None (0)
2. RESOLUTION IN THE MATTER OF THE SALE OF SURPLUS PROPERTY AND
SETTING A DATE FOR PUBLIC HEARING THEREON PURSUANT TO WHATCOM
COUNTY CODE 1.10 (AB2018 -118)
Browne moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Browne, Byrd, and Sidhu (3)
Nays: None (0)
Finance and Administrative Services Committee, 4/10/2018, Page 2
1 COUNCIL "CONSENT AGENDA" ITEMS
2
3 1. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO AWARD BID #18 -07
4 AND ENTER INTO A CONTRACT FOR 2018 HOT MIX ASPHALT PRELEVEL AT
5 VARIOUS LOCATIONS TO LOW BIDDER, LAKESIDE INDUSTRIES INC., IN AN
6 AMOUNT NOT TO EXCEED $1,302,998 (AB2018 -119)
7
8 Byrd moved to recommend approval to the full Council.
9
10 The motion carried by the following vote:
11 Ayes: Browne, Byrd, and Sidhu (3)
12 Nays: None (0)
13
14 2. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
15 CONTRACT AMENDMENT BETWEEN WHATCOM COUNTY AND FCS GROUP TO
16 CONDUCT PHASE 2 OF ESTABLISHING A FUNDING MECHANISM FOR THE
17 LAKE WHATCOM STORMWATER UTILITY IN THE AMOUNT OF $77,420 FOR A
18 TOTAL CONTRACT AMOUNT OF $111,952 (AB2018 -105A)
19
20 Browne moved to recommend approval to the full Council.
21
22 Gary Stoyka, Public Works Department, answered questions about whether the Lake
23 Whatcom Stormwater Utility Advisory Committee or the Council will make a decision on the
24 district boundary and how property owners can appeal their property boundary designation.
25
26 The motion carried by the following vote:
27 Ayes: Browne and Sidhu (2)
28 Nays: Byrd (1)
29
30 3. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
31 CONTRACT BETWEEN WHATCOM COUNTY AND TETRA TECH TO PROVIDE
32 ENGINEERING DESIGN SERVICES AND PREPARATION OF CONSTRUCTION
33 DOCUMENTS FOR THE REROUTE AND UPGRADE OF A FAILING OUTFALL ON
34 BIRCH BAY DRIVE, IN THE AMOUNT OF $58,508 (AB2018 -120)
35
36 Byrd moved to recommend approval to the full Council.
37
38 The motion carried by the following vote:
39 Ayes: Browne, Byrd, and Sidhu (3)
40 Nays: None (0)
41
42 4. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO HAVE PUBLIC WORKS
43 PURCHASE A REPLACEMENT STREET SWEEPER USING THE WASHINGTON
44 STATE CONTRACT #02613 FROM VENDOR OWEN EQUIPMENT CO., IN THE
45 AMOUNT OF $292,470.94 (AB2018 -121)
46
47 Browne moved to recommend approval to the full Council.
48
49 Eric Schlehuber, Public Works Department, answered a question about why the
50 current sweeper is being replaced, how long a replacement takes, and what are the current
51 maintenance costs.
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53
Finance and Administrative Services Committee, 4/10/2018, Page 3
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The motion carried by the following vote:
Ayes: Browne and Sidhu (2)
Nays: Byrd (1)
S. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO
ONE YEAR RESIDENTIAL LEASE AGREEMENT BETWEEN WHATCOM COUNTY
AND DOUGLYS MADDUX AND KEMARON KAALAND - MADDUX TO RESIDE AT
7981 BLAINE ROAD, BLAINE, WA, IN THE AMOUNT OF $1320 PER MONTH
(AB2018 -122)
Byrd moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Browne, Byrd, and Sidhu (3)
Nays: None (0)
6. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO AN
INTERGOVERNMENTAL AGREEMENT BETWEEN WHATCOM COUNTY AND
WHATCOM COUNTY FIRE PROTECTION DISTRICT NO. 14 FOR FIRE
PROTECTION SERVICES ON COUNTY PARK PROPERTIES (AB2018 -123)
Jack Louws, County Executive, gave a staff report and answered questions on
whether or not this is a new agreement.
Browne moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Browne, Byrd, and Sidhu (3)
Nays: None (0)
OTHER BUSINESS
There was no other business.
ADJOURN
The meeting adjourned at 12:27 p.m.
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WHATCOM COUNTY COUNCIL
WHATCOM COUNTY, WASHINGTON
Satpal Sidhu, ornmittee Chair
Finance and Administrative Services Committee, 4/10/2018, Page 4