HomeMy WebLinkAboutFinance February 27 20181
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WHATCOM COUNTY COUNCIL
Finance and Administrative Services Committee
February 27, 2018
CALL TO ORDER
Committee Chair Satpal Sidhu called the meeting to order at 10:30 a.m. in the
Council Chambers, 311 Grand Avenue, Bellingham, Washington.
ROLL CALL
Present: Rud Browne, Tyler Byrd, and Satpal Sidhu
Absent: None
Also Present: Tim Ballew, Barbara Brenner, Barry Buchanan, and Todd Donovan
COUNTY EXECUTIVE'S REPORT
Jack Louws, County Executive, reported on the following items:
• A public meeting on March 6 regarding the expansion of the triage center
• The search for a Planning and Development Services Department director
• An elected officials meeting at Lummi Nation
Louws answered questions on applicants for the vacant position of Planning Director
and the expansion of the existing triage facility versus building a completely new facility.
SPECIAL PRESENTATION
2. QUARTERLY REPORT FROM FINANCE MANAGER BRAD BENNETT (AB2018-
066)
Brad Bennett, Finance and Administrative Services Department, submitted the
quarterly report and gave a staff report. The general fund is looking very good. They have
only expended 91 percent of expenditures to date. Revenue funds are up. The general
fund balance projection is $19.7 million, which is more than anticipated. Everything is going
as planned this year.
Jack Louws, County Executive, answered questions.
Staff and councilmembers discussed the impact of online sales, infrastructure
projects, and sales taxes on construction.
(Clerk's Note: Discussion continued below.)
COMMITTEE DISCUSSION AND RECOMMENDATIONS TO COUNCIL
1. ORDINANCE AMENDING THE 2018 WHATCOM COUNTY BUDGET, FOURTH
REQUEST, IN THE AMOUNT OF $1,443,449 (AB2018 -069)
Finance and Administrative Services Committee, 2/27/2018, Page 1
1 Browne moved to recommend adoption to the full Council.
2
3 The following staff answered questions:
4 • Tyler Schroeder, Executive's Office
5 0 Rob Ney, Administrative Services Department
6 • Jack Louws, County Executive
7 • Christina Schoenfelder, Public Works Department
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9 Staff and councilmembers discussed how the money will be expended, whether the
10 identification badge system is failing, and ferry dock repairs.
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12 The motion carried by the following vote:
13 Ayes: Browne, Byrd, and Sidhu (3)
14 Nays: None (0)
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17 SPECIAL PRESENTATION
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19 2. QUARTERLY REPORT FROM FINANCE MANAGER BRAD BENNETT (AB2018-
20 066)
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22 (Clerk's Note: Discussion continued from earlier in the meeting.)
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24 Staff answered questions on the real estate excise tax (REET) on the Nesset Farm.
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27 COMMITTEE DISCUSSION AND RECOMMENDATIONS TO COUNCIL
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29 2. ORDINANCE APPROVING THE SECOND AMENDMENT TO PROJECT BUDGET
30 NO. 2 (JAIL IMPROVEMENT FUND) OF THE 2011 BUDGET (AS ESTABLISHED
31 THROUGH ORDINANCE 2011 -031) TO ADD $311,000 OF EXPENDITURE
32 AUTHORITY, FOR A TOTAL AMENDED PROJECT BUDGET AMOUNT OF
33 $3,778,700 (AB2018 -070)
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35 Browne moved to recommend adoption to the full Council.
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37 The following staff answered questions:
38 a Brad Bennett, Administrative Services Department
39 0 Rob Ney, Administrative Services Department
40 • Tyler Schroeder, Executive's Office
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42 Staff and councilmembers discussed how the Build America bonds are awarded and
43 sold and how this item is tied to the budget amendment.
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45 The motion carried by the following vote:
46 Ayes: Browne, Byrd, and Sidhu (3)
47 Nays: None (0)
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50 COUNCIL "CONSENT AGENDA" ITEMS
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52 1. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
53 CONTRACT AMENDMENT BETWEEN WHATCOM COUNTY AND DESIGN2LAST,
Finance and Administrative Services Committee, 2/27/2018, Page 2
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INC. FOR BUILDING ASSESSMENT STUDIES AND COST ESTIMATES FOR
CAPITAL IMPROVEMENTS AT THE JAIL (PUBLIC SAFETY BUILDING) AND
WORK CENTER, IN THE AMOUNT OF $310,332, FOR A TOTAL AMENDED
CONTRACT AMOUNT OF $1,223,619.20 (AB2018 -080)
Rob Ney, Administrative Services Department, answered questions on the contract
amount versus the appropriation.
Byrd moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Browne, Byrd, and Sidhu (3)
Nays: None (0)
2. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND ALLIED UNIVERSAL
SECURITY SERVICES FOR COURTHOUSE SECURITY SERVICES, SECURITY
SCREENINGS, X -RAY, AND PARKING SERVICES, IN THE AMOUNT OF
$160,000 (AB2018 -081)
Browne moved to recommend approval to the full Council.
Rob Ney, Administrative Services Department, answered questions on whether this is
a contract extension and what services are provided for parking.
The motion carried by the following vote:
Ayes: Browne, Byrd, and Sidhu (3)
Nays: None (0)
3. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
THREE -YEAR CONTRACT BETWEEN WHATCOM COUNTY AND BAYSIDE
PATHOLOGY FOR MEDICAL EXAMINERS SERVICES, IN THE AMOUNT OF
$572,056 FOR 2018, WITH AN ANNUAL CPI -U INFLATION ADJUSTMENT
INCREASE EACH SUBSEQUENT YEAR (AB2018 -082)
index.
Byrd moved to recommend approval of the substitute to the full Council.
The following staff answered questions:
• Tyler Schroeder, Administrative Services Department
• Brad Bennett, Administrative Services Department
Staff and councilmembers discussed the difference in the amount and the urban
The motion carried by the following vote:
Ayes: Browne, Byrd, and Sidhu (3)
Nays: None (0)
OTHER BUSINESS
Sidhu referenced the scoring sheet for economic development investment (EDI)
projects. He and Councilmember Byrd will work on it and present it to committee at the
next meeting.
Finance and Administrative Services Committee, 2/27/2018, Page 3
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Jack Louws, County Executive, answered questions on updating and creating an
electronic version of the contract cover sheet and budget supplemental request forms.
Browne moved to schedule a discussion in Committee of the Whole about the
scoring sheet for economic development investment (EDI) projects.
The motion carried by the following vote:
Ayes: Browne, Byrd, and Sidhu (3)
Nays: None (0)
The following staff answered questions on the budgeting process for ballot counting
equipment and who sponsored the evening's Introduction Item:
• Brad Bennett, Administrative Services Department
• Tyler Schroeder, Executive's Office
SPECIAL PRESENTATION
1. PRESENTATION FROM WESTERN WASHINGTON UNIVERSITY'S SMALL
BUSINESS DEVELOPMENT CENTER (AB2018 -086)
CJ Seitz, Small Business Development Center Director, submitted and read from a
presentation (on file). She answered questions on how people find out about the Small
Business Development Center (SBDC) and the difference between clients and non - clients.
OTHER BUSINESS
Steve Oliver, County Treasurer, answered questions on the email he sent regarding
increased property taxes and whether it's possible to recertify and resend tax statements.
ADJOURN
The meeting adjourned at 11:45 a.m.
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Jill Nixon, Minutes Transcription
WHATCOM COUNTY COUNCIL
WHATCOM COUNTY, WASHINGTON
Satpal Sidhu Committee Chair
Finance and Administrative Services Committee, 2/27/2018, Page 4