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HomeMy WebLinkAboutFinance December 5 20171 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 WHATCOM COUNTY COUNCIL Finance and Administrative Services Committee December 5, 2017 CALL TO ORDER Committee Chair Rud Browne called the meeting to order at 11:00 a.m. in the Council Chambers, 311 Grand Avenue, Bellingham, Washington. ROLL CALL Present: Rud Browne, Ken Mann, and Satpal Sidhu Absent: None Also Present: Todd Donovan, Carl Weimer, Barry Buchanan and Barbara Brenner The motion carried by the following vote: Ayes: Browne, Mann, and Sidhu (3) Nays: None (0) COUNTY EXECUTIVE'S REPORT Jack Louws, County Executive, reported on the following items: • A meeting with Design2Last and Sheriff's Office personnel and a community meeting about necessary repairs to the jail • The Cascade Law Group contract scope of work SPECIAL PRESENTATION 1. REPORT FROM INFORMATION TECHNOLOGY MANAGER PERRY RICE (AB2017 -068) Perry Rice, Administrative Services Department, submitted and read from a presentation (on file) and gave a staff report on 2017 and 2018 technology projects. He answered questions on training the public on using the new permit system. Brad Bennett, Administrative Services Department, answered questions on whether the volume of paper the County uses is more or less. COMMITTEE DISCUSSION AND RECOMMENDATIONS TO COUNCIL 1. ORDINANCE AMENDING THE 2017 WHATCOM COUNTY BUDGET, FOURTEENTH REQUEST, IN THE AMOUNT OF $165,948 (AB2017 -345) Sidhu moved to recommend approval to the full Council. Finance and Administrative Services Committee, 12/05/2017, Page 1 1 The motion carried by the following vote: 2 Ayes: Browne, Mann, and Sidhu (3) 3 Nays: None (0) 4 5 2. ORDINANCE AMENDING THE 2018 WHATCOM COUNTY BUDGET, SECOND 6 REQUEST, IN THE AMOUNT OF $290,000 (AB2017 -346) 7 8 Mann moved to recommend approval to the full Council. 9 10 The motion carried by the following vote: 11 Ayes: Browne, Mann, and Sidhu (3) 12 Nays: None (0) 13 14 3. ORDINANCE ESTABLISHING WHATCOM COUNTY CODE 2.126, CLIMATE 15 IMPACT ADVISORY COMMITTEE (AB2017 -351) 16 17 Withdrawn from the agenda and referred to Special Committee of the Whole. 18 19 4. ORDINANCE AMENDING WHATCOM COUNTY CODE 2.02, COUNTY COUNCIL 20 (AB2017 -352) 21 22 Withdrawn from the agenda and referred to Special Committee of the Whole. 23 24 S. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A 25 CONTRACT AMENDMENT BETWEEN WHATCOM COUNTY FLOOD CONTROL 26 ZONE DISTRICT AND WATERSHED SCIENCE & ENGINEERING TO DEVELOP 27 FINAL DESIGNS, BID -READY PLANS AND SPECIFICATIONS, ASSIST IN BID 28 PREPARATION AND PROVIDE CONSTRUCTION SUPPORT FOR THE 29 PREFERRED OPTION IDENTIFIED IN THE HIGH CREEK MANAGEMENT PLAN, 30 IN THE AMOUNT OF $38,416, FOR A TOTAL AMENDED CONTRACT AMOUNT 31 OF $192,720 (COUNCIL ACTING AS THE WHATCOM COUNTY FLOOD 32 CONTROL ZONE DISTRICT BOARD OF SUPERVISORS) (AB2017 -359) 33 34 Mann moved to recommend approval to the Board of Supervisors. 35 36 The motion carried by the following vote: 37 Ayes: Browne, Mann, and Sidhu (3) 38 Nays: None (0) 39 40 6. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO AN 41 INTERLOCAL AGREEMENT BETWEEN WHATCOM COUNTY FLOOD CONTROL 42 ZONE DISTRICT AND PUBLIC UTILITY DISTRICT NO. 1 OF WHATCOM 43 COUNTY TO RECEIVE FUNDING FOR SURFACE AND GROUNDWATER 44 MONITORING ACTIVITIES, IN THE AMOUNT OF $100,000 (COUNCIL ACTING 45 AS THE WHATCOM COUNTY FLOOD CONTROL ZONE DISTRICT BOARD OF 46 SUPERVISORS) (AB2017 -360) 47 48 Sidhu moved to recommend approval to the Board of Supervisors. 49 50 Gary Stoyka, Public Works Department, answered questions on how the money is 51 passed from the PUD to the County and on groundwater monitoring efforts. 52 53 Finance and Administrative Services Committee, 12/05/2017, Page 2 The motion carried by the following vote: Ayes: Browne, Mann, and Sidhu (3) Nays: None (0) 7. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A SEVEN YEAR INTERLOCAL AGREEMENT BETWEEN WHATCOM COUNTY, THE CITY OF BELLINGHAM, AND FIRE PROTECTION DISTRICT #7 FOR ADVANCED LIFE SUPPORT (ALS) SERVICES, IN THE AMOUNT OF $8,010,789 FOR 2017, $8,251,116 FOR 2018, WITH A CONSUMER PRICE INFLATION ADJUSTER INCREASE NOT TO BE LESS THAN 2.5% FOR SUBSEQUENT YEARS (AB2017- 386) Mann moved to recommend approval to the full Council with the substitute pages. Tyler Schroeder, Administrative Services Department, gave a staff report. He referenced the substitute pages and answered questions. Jack Louws, County Executive, also answered questions. Staff and Councilmembers discussed a negotiated minimum consumer price inflation adjuster increase and new language in the substitute page regarding the City's possible formation of a regional fire service authority. The motion carried by the following vote: Ayes: Browne, Mann, and Sidhu (3) Nays: None (0) COUNCIL "CONSENT AGENDA" ITEMS 1. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A CONTRACT BETWEEN WHATCOM COUNTY AND BIRCH BAY CHAMBER OF COMMERCE IN SUPPORT OF OPERATIONS AS RECOMMENDED BY THE LODGING TAX ADVISORY COMMITTEE, IN THE AMOUNT OF $100,000 (AB2017 -361) Sidhu moved to recommend approval to the full Council. The motion carried by the following vote: Ayes: Browne, Mann, and Sidhu (3) Nays: None (0) 2. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A CONTRACT BETWEEN WHATCOM COUNTY AND MOUNT BAKER FOOTHILLS CHAMBER OF COMMERCE IN SUPPORT OF OPERATIONS AS RECOMMENDED BY THE LODGING TAX ADVISORY COMMITTEE, IN THE AMOUNT OF $100,000 (AB2017 -362) Sidhu moved to recommend approval to the full Council. Jack Louws, County Executive, answered questions about how the County oversees how the Chamber spends its money and the process by which the Lodging Tax Advisory Committee makes its funding recommendations. Finance and Administrative Services Committee, 12/05/2017, Page 3 1 2 The motion carried by the following vote: 3 Ayes: Browne, Mann, and Sidhu (3) 4 Nays: None (0) 5 6 3. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A 7 CONTRACT BETWEEN WHATCOM COUNTY AND BELLINGHAM WHATCOM 8 COUNTY TOURISM IN SUPPORT OF OPERATIONS AS RECOMMENDED BY THE 9 LODGING TAX ADVISORY COMMITTEE, IN THE AMOUNT OF $290,000 10 (AB2017 -363) 11 12 Mann moved to recommend approval to the full Council. 13 14 The motion carried by the following vote: 15 Ayes: Browne, Mann, and Sidhu (3) 16 Nays: None (0) 17 18 4. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO AN 19 INTERLOCAL AGREEMENT BETWEEN WHATCOM COUNTY AND NORTHWEST 20 EDUCATIONAL SERVICE DISTRICT 189 TO SUPPORT THEIR PARTICIPATION 21 IN PLANNING AND IMPLEMENTING REGIONAL YOUTH MARIJUANA 22 PREVENTION STRATEGIES AND ACTIVITIES, IN THE AMOUNT OF $15,000 23 (AB2017 -364) 24 25 Mann moved to recommend approval to the full Council. 26 27 Anne Deacon, Health Department, answered questions about similar programs for 28 youth alcohol prevention strategies and how the County became the lead agency. 29 30 The motion carried by the following vote: 31 Ayes: Browne, Mann, and Sidhu (3) 32 Nays: None (0) 33 34 S. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO AN 35 INTERLOCAL AGREEMENT BETWEEN WHATCOM COUNTY AND SAN JUAN 36 COUNTY TO SUPPORT THEIR PARTICIPATION IN PLANNING AND 37 IMPLEMENTING REGIONAL YOUTH MARIJUANA PREVENTION STRATEGIES 38 AND ACTIVITIES, IN THE AMOUNT OF $15,555 (AB2017 -365) 39 40 Sidhu moved to recommend approval to the full Council. 41 42 The motion carried by the following vote: 43 Ayes: Browne, Mann, and Sidhu (3) 44 Nays: None (0) 45 46 6. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A 47 CONTRACT BETWEEN WHATCOM COUNTY AND MARVIN WAYNE, M.D., P.S., 48 FOR MEDICAL PROGRAM DIRECTOR SERVICES FOR THE COUNTYWIDE EMS 49 SYSTEM AS DEFINED IN THE WASHINGTON STATE MEDICAL PROGRAM 50 DIRECTOR HANDBOOK, IN THE AMOUNT OF $105,000 (AB2017 -366) 51 52 Sidhu moved to recommend approval to the full Council. 53 Finance and Administrative Services Committee, 12/05/2017, Page 4 Tyler Schroeder, Administrative Services Department, gave a staff report and answered questions about how many hours are required of this position. The motion carried by the following vote: Ayes: Browne, Mann, and Sidhu (3) Nays: None (0) 7. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A GRANT AGREEMENT BETWEEN WHATCOM COUNTY AND WASHINGTON STATE OFFICE OF PUBLIC DEFENSE TO RECEIVE FUNDING TO COVER TWO ATTORNEY POSITIONS IN THE WHATCOM COUNTY PUBLIC DEFENDER'S OFFICE, IN THE AMOUNT OF $194,550, AND AUTHORIZE COST SHARING IN THE AMOUNT OF $33,000 (AB2017 -367) Mann moved to recommend approval to the full Council. The motion carried by the following vote: Ayes: Browne, Mann, and Sidhu (3) Nays: None (0) S. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A CONTRACT AMENDMENT BETWEEN WHATCOM COUNTY AND WASHINGTON STATE DEPARTMENT OF TRANSPORTATION TO OBLIGATE FEDERAL FUNDS FOR CONTRACT CONSTRUCTION, CONSULTANT AND AGENCY CONSTRUCTION ENGINEERING SUPPORT, MATERIAL TESTING, AND CONSTRUCTION INSPECTION FOR THE HANNEGAN ROAD /TEN MILE CREEK BRIDGE NO. 236 REPLACEMENT PROJECT, IN THE AMOUNT OF $1,435,045, FOR A TOTAL AMENDED CONTRACT AMOUNT OF $1,565,045 (AB2017 -368) Sidhu moved to recommend approval to the full Council. The motion carried by the following vote: Ayes: Browne, Mann, and Sidhu (3) Nays: None (0) 9. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A CONTRACT AMENDMENT BETWEEN WHATCOM COUNTY AND WASHINGTON STATE DEPARTMENT OF TRANSPORTATION TO OBLIGATE FEDERAL FUNDS FOR CONSTRUCTION OF THE ROBERTS ROAD /ANDERSON CREEK BRIDGE NO. 249 REPLACEMENT PROJECT, IN THE AMOUNT OF $1,777,495, FOR A TOTAL AMENDED CONTRACT AMOUNT OF $1,947,945 (AB2017 -369) Sidhu moved to recommend approval to the full Council. The motion carried by the following vote: Ayes: Browne, Mann, and Sidhu (3) Nays: None (0) 10. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO AN INTERLOCAL AGREEMENT BETWEEN WHATCOM COUNTY AND SKAGIT COUNTY TO PROVIDE FUNDING FOR THE SKAGIT COUNTY HEALTH DEPARTMENT TO SUPPORT THEIR PARTICIPATION IN PLANNING AND Finance and Administrative Services Committee, 12/05/2017, Page 5 1 IMPLEMENTING REGIONAL YOUTH MARIJUANA PREVENTION STRATEGIES 2 AND ACTIVITIES, IN THE AMOUNT OF $20,550 (AB2017 -370) 3 4 Mann moved to recommend approval to the full Council. 5 6 The motion carried by the following vote: 7 Ayes: Browne, Mann, and Sidhu (3) 8 Nays: None (0) 9 10 11. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO AN 11 INTERLOCAL AGREEMENT BETWEEN WHATCOM COUNTY AND SNOHOMISH 12 COUNTY TO PROVIDE FUNDING FOR SNOHOMISH HEALTH DISTRICT TO 13 SUPPORT THEIR PARTICIPATION IN PLANNING AND IMPLEMENTING 14 REGIONAL YOUTH MARIJUANA PREVENTION STRATEGIES AND ACTIVITIES, 15 IN THE AMOUNT OF $52,185 (AB2017 -371) 16 17 Mann moved to recommend approval to the full Council. 18 19 The motion carried by the following vote: 20 Ayes: Browne, Mann, and Sidhu (3) 21 Nays: None (0) 22 23 12. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A 24 CONTRACT AMENDMENT BETWEEN WHATCOM COUNTY AND OPPORTUNITY 25 COUNCIL TO PROVIDE REFERRAL AND CONNECTION TO SERVICES FOR 26 FAMILIES AND PROFESSIONALS SEEKING RESOURCES FOR CHILDREN AND 27 YOUTH AGES 3 -21 WITH SUSPECTED DEVELOPMENTAL DISABILITIES AND 28 DELAYS, IN THE AMOUNT OF $77,939, FOR A TOTAL AMENDED CONTRACT 29 AMOUNT OF $144,939 (AB2017 -372) 30 31 Mann moved to recommend approval to the full Council. 32 33 Anne Deacon, Health Department, gave a staff report and answered questions about 34 State funds and the statutes regarding developmental disability millage amounts and about 35 the ages of the people who will receive services. 36 37 The motion carried by the following vote: 38 Ayes: Browne, Mann, and Sidhu (3) 39 Nays: None (0) 40 41 13. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A 42 CONTRACT BETWEEN WHATCOM COUNTY AND THE CITY OF BELLINGHAM TO 43 PROVIDE FUNDING FOR ONGOING MAINTENANCE AND OPERATIONS OF THE 44 CRISIS TRIAGE FACILITY LOCATED AT 2030 DIVISION STREET, IN THE 45 AMOUNT OF $59,000 (AB2017 -373) 46 47 Mann moved to recommend approval to the full Council. 48 49 The motion carried by the following vote: 50 Ayes: Browne, Mann, and Sidhu (3) 51 Nays: None (0) 52 Finance and Administrative Services Committee, 12/05/2017, Page 6 14. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A CONTRACT BETWEEN WHATCOM COUNTY AND CDW GOVERNMENT LLC PURSUANT TO THE STATE OF WASHINGTON MASTER CONTRACT NO. 06016 FOR THE RENEWAL OF THE 3 -YEAR MICROSOFT ENTERPRISE AGREEMENT, IN THE AMOUNT OF $168,879.35 PER YEAR (AB2017 -374) Sidhu moved to recommend approval to the full Council. The motion carried by the following vote: Ayes: Browne, Mann, and Sidhu (3) Nays: None (0) 15. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A CONTRACT AMENDMENT BETWEEN WHATCOM COUNTY AND THE WHATCOM FAMILY & COMMUNITY NETWORK TO PROVIDE FUNDING TO DELIVER PREVENTION STRATEGIES THAT WILL REDUCE RISK FACTORS FOR SUBSTANCE ABUSE AND OTHER PROBLEM BEHAVIORS IN THE MT. BAKER SCHOOL DISTRICT GEOGRAPHIC AREA, IN THE AMOUNT OF $129,250, FOR A TOTAL AMENDED CONTRACT AMOUNT OF $163,000 (AB2017 -375) Sidhu moved to recommend approval to the full Council. The motion carried by the following vote: Ayes: Browne, Mann, and Sidhu (3) Nays: None (0) 16. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO AWARD BID #17 -69 AND ENTER INTO A CONTRACT WITH BIDDER DIMENSIONAL COMMUNICATIONS TO COMPLETE THE COUNCIL CHAMBERS AUDIO VIDEO SYSTEM UPGRADES, IN THE AMOUNT OF $54,996.77 (AB2017 -376) Mann moved to recommend approval to the full Council. Rob Ney, Administrative Services Department, gave a staff report and answered questions about the upgrade components. The motion carried by the following vote: Ayes: Browne, Mann, and Sidhu (3) Nays: None (0) 17. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO AN INTERLOCAL COOPERATIVE PURCHASING AGREEMENT BETWEEN WHATCOM COUNTY AND KING COUNTY TO UTILIZE KING COUNTY'S COMPETITIVELY BID SUPPLIES, GOODS, SERVICES AND EQUIPMENT PER RCW CHAPTER 39.34, INTERLOCAL COOPERATION ACT (AB2017 -377) Sidhu moved to recommend approval to the full Council. Brad Bennett, Administrative Services Department, answered questions about having similar agreements with other counties. Finance and Administrative Services Committee, 12/05/2017, Page 7 1 The motion carried by the following vote: 2 Ayes: Browne, Mann, and Sidhu (3) 3 Nays: None (0) 4 5 18. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO AWARD BID #17 -71 6 FOR THE SUPPLY OF TWO MINI EXCAVATORS TO THE LOWEST BIDDER, 7 PAPE' MACHINERY, IN THE AMOUNT OF $167,307 (AB2017 -378) 8 9 Withdrawn from the agenda. 10 11 19. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO AUTHORIZE THE 12 PURCHASE OF TWO TILT BED TRAILERS FROM VENDOR PAPE' MACHINERY, 13 USING WASHINGTON STATE CONTRACT #00816, IN THE AMOUNT OF 14 $71,966.64 (AB2017 -379) 15 16 Withdrawn from the agenda. 17 18 20. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO AUTHORIZE THE 19 PURCHASE OF 25 REPLACEMENT TASERS AND RELATED ACCESSORIES FROM 20 VENDOR AXON ENTERPRISE, USING WASHINGTON STATE CONTRACT 21 #02315, IN THE AMOUNT OF $40,590.67 (AB2017 -380) 22 23 Sidhu moved to recommend approval to the full Council. 24 25 The motion carried by the following vote: 26 Ayes: Browne, Mann, and Sidhu (3) 27 Nays: None (0) 28 29 21. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO AUTHORIZE THE 30 PURCHASE OF FOUR TRUCK - MOUNTED SNOW PLOWS FROM VENDOR 31 NORTHEND TRUCK EQUIPMENT, USING WASHINGTON STATE CONTRACT 32 #12304, IN THE AMOUNT OF $27,928.03 (AB2017 -381) 33 34 Mann moved to recommend approval to the full Council. 35 36 Eric Schelehuber, Public Works Department, answered questions on why the County 37 needs the snow plows and surplusing the old trucks and plows. 38 39 The motion carried by the following vote: 40 Ayes: Browne, Mann, and Sidhu (3) 41 Nays: None (0) 42 43 22. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO AUTHORIZE THE 44 PURCHASE OF A 2WD CREW CAB PICKUP TRUCK FROM VENDOR COLUMBIA 45 FORD, USING WASHINGTON STATE CONTRACT #05916, IN THE AMOUNT OF 46 $36,457.09 (AB2017 -382) 47 48 Sidhu moved to recommend approval to the full Council. 49 50 The motion carried by the following vote: 51 Ayes: Browne, Mann, and Sidhu (3) 52 Nays: None (0) 53 Finance and Administrative Services Committee, 12/05/2017, Page 8 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 23. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A CONTRACT BETWEEN WHATCOM COUNTY AND KEPRO FOR EMPLOYEE ASSISTANCE PROGRAM SERVICES FOR WHATCOM COUNTY'S EMPLOYEES AND FAMILIES, IN THE AMOUNT OF $2.45 PER EMPLOYEE PER MONTH FOR YEARS 2018 THROUGH 2020 (AB2017 -383) Sidhu moved to recommend approval to the full Council. The motion carried by the following vote: Ayes: Browne, Mann, and Sidhu (3) Nays: None (0) 24. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ACCEPT SUN LIFE STOP LOSS POLICY FOR INSURANCE PROTECTION FOR THE SELF - INSURED MEDICAL PROGRAM FOR 2018 (AB2017 -384) Sidhu moved to recommend approval to the full Council. Karen Goens, Administrative Services Department, answered questions on historical medical costs and claims. The motion carried by the following vote: Ayes: Browne, Mann, and Sidhu (3) Nays: None (0) 25. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER IN TO AN AGREEMENT BETWEEN WHATCOM COUNTY AND THE WHATCOM COUNTY DEPUTY SHERIFF'S GUILD FOR THE PERIOD OF DECEMBER 5, 2017, THROUGH DECEMBER 31, 2019 (AB2017 -385) Mann moved to recommend approval to the full Council. The motion carried by the following vote: Ayes: Browne, Mann, and Sidhu (3) Nays: None (0) OTHER BUSINESS There was no other business. ADJOURN, �kltiiir�tr�1� I f7 171eeutig-adJoiirned at 12:11 p.m. ATTEST r "T CS C oUiNTY ^¢� Dana;. rovvO� Qi,ri�cil Cjerk .R Jill Nixon, Minutes Transcription WH OM NTY COUNCIL WH !Browne, 0 0 NTY, WASHINGTON --r Rt d Committee Chair Finance and Administrative Services Committee, 12/05/2017, Page 9