HomeMy WebLinkAboutFinance for October 10 20171
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320WHATCOM COUNTY COUNCIL
Finance and Administrative Services Committee
October 10, 2017
CALL TO ORDER
Committee Chair Rud Browne called the meeting to order at 11:05 a.m. in the
Council Chambers, 311 Grand Avenue, Bellingham, Washington.
ROLL CALL
Present: Rud Browne, Ken Mann, and Satpal Sidhu
Absent: None
Also Present: Todd Donovan, Barry Buchanan and Barbara Brenner
COUNTY EXECUTIVE'S REPORT
There was no report.
COMMITTEE DISCUSSION AND RECOMMENDATIONS TO COUNCIL
1. RESOLUTION ORDERING THE CANCELLATION OF UNCLAIMED CHECKS MORE
THAN TWO YEARS OLD (AB2017 -289)
Mann moved to recommend approval to the full Council.
The following staff answered question:
• Jack Louws, County Executive
• Brad Bennett, Administrative Services Department
Staff answered questions and councilmembers discussed the process for storing
inmate money when booked, how the money is disbursed when the inmate is released,
what happens if the money is not claimed, how difficult it is for people without bank
accounts to cash checks, whether the County can issue cash instead of checks, and allowing
the Treasurer's Office to cash the checks.
The motion carried by the following vote:
Ayes: Browne, Mann, and Sidhu (3)
Nays: None (0)
COUNCIL "CONSENT AGENDA" ITEMS
1. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO AWARD BID #17 -S3
FOR THE REPLACEMENT OF ONE HYDROSTATICALLY DRIVEN CHIP
SPREADER TO THE SOLE BIDDER, PACWEST MACHINERY, IN THE AMOUNT
OF $290,449.91 (AB2017 -290)
Finance and Administrative Services Committee, 10/10/2017, Page 1
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Sidhu moved to recommend approval to the full Council.
Eric Schlehuber, Public Works Department, gave a staff report and answered
questions about whether they are getting a $45,000 credit for trade -in or sale of the old
equipment, whether the company is a sole provider, what is the market for the used
vehicle, the number of hours put on a vehicle before being traded in, and how many
chippers the County owns.
The motion carried by the following vote:
Ayes: Browne, Mann, and Sidhu (3)
Nays: None (0)
2. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO AWARD BID #17 -58
FOR THE REPLACEMENT OF ONE TRUCK - MOUNTED WATER TANK TO LOW
BIDDER, RANDCO TANKS, IN THE AMOUNT OF $58,568.16 (AB2017 -291)
Sidhu moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Browne, Mann, and Sidhu (3)
Nays: None (0)
Jack Louws, County Executive, complimented the Public Works crew for all their work
over the year on the road maintenance program.
Eric Schlehuber, Public Works Department, answered questions about what would
happen if a key piece of equipment fails, whether there is an opportunity to access or pool
backup equipment from another jurisdiction, and keeping up on equipment maintenance.
3. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND BROWN & CALDWELL
ENVIRONMENTAL ENGINEERS & CONSULTANTS FOR LAKE WHATCOM
TRIBUTARY MONITORING, WATER YEARS 2018 -2020, IN THE AMOUNT OF
$279,779 (AB2017 -292)
Sidhu moved to recommend approval to the full Council.
The following staff answered questions:
• Kirk Christensen, Public Works Department
• Gary Stoyka, Public Works Department
Staff answered questions on monitoring and costs:
• Tributaries are monitored for flow, fecal coliform, phosphorus, and turbidity
• Sampling is done during major storm events, when rain is above a half -inch,
and also monthly to get base flows
• The cost split with the district is 10 percent, the City is 45 percent, and the
County is 45 percent for the duration of three water years
• The County cost is about $31,000 per year
• Data is used to track trends in the tributaries and for modeling
• They've been monitoring for about 20 years, and have been increasing the
amount of data gathered
• Certain types of DNA testing for fecal source can be done, but the test result
isn't quantitative, due to current technology limitations
Finance and Administrative Services Committee, 10/10/2017, Page 2
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The motion carried by the following vote:
Ayes: Browne, Mann, and Sidhu (3)
Nays: None (0)
4. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
GRANT AGREEMENT BETWEEN WHATCOM COUNTY AND THE WASHINGTON
STATE DEPARTMENT OF ECOLOGY TO FUND ADMINISTRATIVE AND ACTION
PROJECTS FOR THE WHATCOM COUNTY MARINE RESOURCES COMMITTEE
THROUGH THE PERIOD OF OCTOBER 1, 2017, THROUGH SEPTEMBER 30,
2018, IN THE AMOUNT OF $74,000 (AB2017 -293)
Mann moved to recommend approval to the full Council.
Austin Rose, Public Works Department, gave a staff report and answered questions:
• The oyster project is in north Chuckanut Bay, also known as Mud Bay
• The Marine Resources Committee (MRC) has been doing the Chuckanut
pollution identification control program for about four years
• This funding is not associated with Drayton Harbor or Portage Bay projects
The motion carried by the following voter
Ayes: Browne, Mann, and Sidhu (3)
Nays: None (0)
OTHER BUSINESS
There was no other business.
ADJOURN
The meeting adjourned at 11:35 a.m.
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WH ATC. M C IJN COUNCIL
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RudiBrowne, Committee Chair
Finance and Administrative Services Committee, 10/10/2017, Page 3