HomeMy WebLinkAboutFinance October 24 20171
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WHATCOM COUNTY COUNCIL
Finance and Administrative Services Committee
October 24, 2017
CALL TO ORDER
Committee Chair Rud Browne called the meeting to order at 11:00 a.m. in the
Council Chambers, 311 Grand Avenue, Bellingham, Washington.
ROLL CALL
Present: Rud Browne, Ken Mann, and Satpal Sidhu
Absent: None
Also Present: Todd Donovan, Carl Weimer, Barry Buchanan and Barbara
Brenner
COUNTY EXECUT'IVE'S REPORT
Tyler Schroeder, Administrative Services Department, submitted a handout (on file)
and reported on the mid - biennium budget process. He described the adjustments and
stated the Council can discuss the items on an upcoming agenda. He answered questions
on repairs to the jail ventilation system, the amounts of revenue and expenditures, the
impact of the one -time capital expense of $7 million, using the emergency medical services
(EMS) funds for the triage center, not using the EMS funds on the jail, and the timeline for
Council amendments.
COMMITTEE DISCUSSION AND RECOMMENDATIONS TO COUNCIL
1. ORDINANCE AMENDING THE 2017 WHATCOM COUNTY BUDGET, TWELFTH
REQUEST, IN THE AMOUNT OF $1,229,376 (AB2017 -296)
Sidhu moved to recommend approval to the full Council.
Patty Proctor, Health Department, gave a staff report and answered questions on
background information of the homeless housing fund appropriation to the emergency
solutions grant program and how they will use the additional grant funds.
Tyler Schroeder, Administrative Services Department, answered questions about the
different funds transferred into a project -based budget that will be used for the permit
center replacement.
John Wolpers, Health Department, answered questions on whether the onsite septic
system (OSS) system will notify people when their system must be inspected.
Perry Rice, Administrative Services Department, answered questions on repurposing
money from the road and flood funds for stormwater to a land records and permit
management system.
Finance and Administrative Services Committee, 10/24/2017, Page 1
Brad Bennett, Administrative Services Department, answered questions about
whether unspent flood fund money has to be returned to the flood fund if it is borrowed by
another fund.
Regina Delahunt, Health Department Director, answered questions about the
increase in issuing vital records, the security of someone's vital records, and the State's
rules for requesting vital records.
The motion carried by the following vote:
Ayes: Browne, Mann, and Sidhu (3)
Nays: None (0)
2. ORDINANCE AMENDING ORDINANCE NO. 2014 -085 (ESTABLISHMENT OF
THE INTEGRATED LAND RECORDS AND PERMIT MANAGEMENT SYSTEM FUND
AND ESTABLISHING A PROJECT BASED BUDGET FOR INTEGRATED LAND
RECORDS AND PERMIT MANAGEMENT SYSTEM PROJECTS) TO APPROPRIATE
FUNDING FOR A NEW PERMIT SYSTEM PROJECT (AB2017 -298)
Sidhu moved to recommend approval to the full Council.
Perry Rice, Administrative Services Department, submitted a handout (on file), gave
a staff report, and answered questions on training and implementation, the data cost for
mobile use by appraisers, and managing the mobile devices.
The motion carried by the following vote:
Ayes: Browne, Mann, and Sidhu (3)
Nays: None (0)
3. RESOLUTION ADOPTING A SALARY SCHEDULE AND POLICIES FOR
UNREPRESENTED WHATCOM COUNTY EMPLOYEES, EFFECTIVE JANUARY 1,
2018, THROUGH DECEMBER 31, 2018 (AB2017 -302)
Sidhu moved to recommend approval to the full Council.
Nan Kalunki, Administrative Services Department, answered questions on whether
this is a decision by the Human Resources Division and County administration, or if there is
a salary advisory committee.
The motion carried by the following vote:
Ayes: Browne, Mann, and Sidhu (3)
Nays: None (0)
4. RESOLUTION ORDERING THE CANCELLATION OF ACCOUNTS RECEIVABLE
MORE THAN THREE YEARS OLD (AB2017 -303)
Mann moved to recommend approval to the full Council.
Tyler Schroeder, Administrative Services Department, answered questions about
allowing inmates to cash checks at the Treasurer's Office and whether the County uses a
collection agency.
Finance and Administrative Services Committee, 10/24/2017, Page 2
The motion carried by the following vote:
Ayes: Browne, Mann, and Sidhu (3)
Nays: None (0)
S. RESOLUTION ORDERING THE CANCELLATION OF CHECKS (WARRANTS)
MORE THAN A YEAR OLD (AB2017 -304)
Mann moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Browne, Mann, and Sidhu (3)
Nays: None (0)
6. ORDINANCE REPEALING ORDINANCE NO. 96 -008, ACCIDENT PREVENTION
PROGRAM (AB2017 -297)
Mann moved to recommend approval to the full Council.
Karen Goens, Administrative Services Department, gave a staff report and answered
questions on whether this is run through the risk pool and whether the County is increasing
its risk.
The motion carried by the following vote:
Ayes: Browne, Mann, and Sidhu (3)
Nays: None (0)
COUNCIL "CONSENT AGENDA" ITEMS
1. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
GRANT AGREEMENT BETWEEN WHATCOM COUNTY AND WASHINGTON
STATE MILITARY DEPARTMENT TO SUSTAIN AND ENHANCE THE WHATCOM
COUNTY SHERIFF'S OFFICE DIVISION OF EMERGENCY MANAGEMENT
PROGRAM, IN THE AMOUNT OF $72,508 (AB2017 -305)
Mann moved to recommend approval to the full Council.
Tyler Schroeder, Administrative Services Department, answered questions on
whether this is for general operations or a specific element of the program.
The motion carried by the following vote:
Ayes: Browne, Mann, and Sidhu (3)
Nays: None (0)
2. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT AMENDMENT BETWEEN WHATCOM COUNTY AND RESOURCES TO
IMPLEMENT A COUNTYWIDE WASTE REDUCTION AND RECYCLING
EDUCATION PROGRAM FOR YOUTH AT THE ELEMENTARY, MIDDLE, AND
HIGH SCHOOL LEVELS, IN THE AMOUNT OF $50,000, FOR A TOTAL AMENDED
CONTRACT AMOUNT OF $170,000 (AB2017 -306)
Mann moved to recommend approval to the full Council.
Finance and Administrative Services Committee, 10/24/2017, Page 3
Jeff Hegedus, Health Department, answered questions on whether this originally
went through a request for proposals (RFP) process. He described the history of the
contractor and program and the separation of services that the contractor provides.
Councilmembers discussed whether it's appropriate to contract with this company
since they've become more political.
The motion carried by the following vote:
Ayes: Browne, Mann, and Sidhu (3)
Nays: None (0)
3. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT AMENDMENT BETWEEN WHATCOM COUNTY AND CASCADIA LAW
GROUP PLLC TO CONDUCT THE STUDY AND MAKE RECOMMENDATIONS
REQUIRED BY WHATCOM COUNTY COMPREHENSIVE PLAN POLICY 2CC -16,
IN THE AMOUNT OF $25,000, FOR A TOTAL AMENDED CONTRACT AMOUNT
OF $65,000 (AB2017 -301)
Mann moved to recommend approval to the full Council.
Karen Frakes, Prosecutor's Office, gave a staff report and submitted a substitute
contract (on file).
The motion carried by the following vote:
Ayes: Browne, Mann, and Sidhu (3)
Nays: None (0)
OTHER BUSINESS
There was no other business.
ADJOURN
The meeting adjourned at 12:17 p.m.
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Dana Brawn- Dav75, o Dunc[l,Clerk
Jill Nixon, Minutes Transcription
WHATCrA COUNTY COUNCIL
WHAT COPN , WASHINGTON
_ ____
Rud rowne, Committee Chair
Finance and Administrative Services Committee, 10/24/2017, Page 4