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HomeMy WebLinkAboutord2017-071Agenda Bill Page 1 WHATCOM COUNTY COUNCIL AGENDA BILL PTO. 2017 -326 CLEARANCES Initial I Date Date Received in Council Office Agenda Date Assigned to: 0 2? 11 108117 Intro Originator:� F-5) �r ��� �/ Division Head: Division 11/21/17 Finance F, Committee; OCT 31 2017 Council Dept. Head: I ry'-�r � ^' ❑ �q COUNTY V��������` VOu'Y � i � �a /�7 l7 Prosecutor: COUNCIL Purchasinp/Budzet: �� /Z� � _ Executive: TITLE OF DOCUMENT. Ordinance Amending the 2018 Budget - Amendment No. I ATTACHMENTS. Ordinance, Memoranda & Budget Modification Requests, Add' 1 information requested by Council SEPA review required? ( ) Yes ( X ) NO Should Clerk schedule a hearing? ( ) Yes ( X ) NO SEPA review completed? ( ) Yes (X ) NO Requested Date: SUMMARY STATEMENT OR LEGAL NOTICE LANGUAGE: (If this item is an ordinance or requires a public hearing, you must provide the language for use in the required public notice. Be specific and cite RCW or WCC as appropriate. Be clear in explaining the intent of the action.) Supplemental #1 requests funding from the General Fund. 1. To move $2,217,245 out of Non - Departmental wage and benefit reserves and distribute to all General Fund Departments in accordance with 2018 wage settlements and benefit adjustments. 2. To appropriate $82,703 in Assessor to fund extension of Administrative Assistant position. 3. To decrease appropriation by $10,000 and record revenue reduction of $58,000 in District Court. 4. To record revenue reduction of $130,000 in District Court Probation. 5. To appropriate $32,000 and record revenue increases of $132,000 in various fee for service and permit programs in Health. 6. To appropriate $780,241 and record $967,535 of grant revenues in Health to fund various grant program adjustments. 7. To appropriate $135,539 in Health to fund Account Clerk III and Clerk Supervisor positions. 8. To appropriate $27,900 in Juvenile to fund Parent 4 Parent program from grant proceeds. 9. To appropriate $72,464 to fund the recently added Planning Technician position and record $200,000 in revenue adjustments in Planning and Development. 10. To appropriate $172,332 in Sheriff to fund additional patrol deputy and one -time costs for vehicles, hiring, training and equipment. 11. To appropriate $14,500 in Sheriff to fund increased transcription services and office chairs. 12. To appropriate $227,525 in Non Departmental to fund General Fund transfer in support of new ballot processing system. 13. To appropriate $46,843 in Non Departmental to fund General Fund transfer in support of Hydrologist FTE in Natural Resources/Flood. 14. To record 2018 revenue adjustments of $890,000 in Non - Departmental. Continued on next COMMITTEE ACTION: 11/8/2017: Discussed 11/21/2017: Amended and forwarded to Council for approval COUNCIL ACTION.• 11/8/2017: Introduced 7 -0 11/21/2017: Substitute amended and adopted 7 -0, Ord. 2017 -071 Related County Contract #: Related File Numbers: Ordinance or Resolution Number: Ord. 2017 -071 Agenda Bill Page 2 (AB2017 -326) 2018 Budget Supplemental #1 continued: 15. To appropriate $82,591 in Non Departmental to fund Medical Examiner contract and Sheriff /Fire District dispatch fee increases. 16. To appropriate $206,172 in Non Departmental to fund Juvenile electronics hardware refresh, Prox -Lock AMAG upgrade and repairs, and thermostatic mixing valves for the Courthouse. 17. To appropriate $75,000 in Non Departmental to fund evaluation of financial software system. 18. To appropriate $528,382 in Non Departmental to fund General Fund transfer to Jail Fund in support of security system hardware refresh projects and replacement of thermostatic mixing valves. 19. To appropriate $7,000,000 in Non Departmental to fund transfers to capital project funds for various capital improvement projects including Jail renovations. 20. To appropriate $700,000 in Non Departmental to fund increased transfer to Jail in support of increased operational expenditures. 21. To appropriate $650,000 in Non Departmental to fund additional reserve for 2018 wages and benefits. 22. To defund General Fund transfer of $2,700,000 for countywide EMS as a result of passage of tax levy. From the Road Fund: 23. To appropriate $85,000 in Public Works to permitting, design, engineering and utility work for vactor truck building. 24. To appropriate $7,601,375 in Public Works to fund annual road program. From the Election Reserve Fund: 25. To appropriate $1,140 to fund wage and benefit settlements. 26. To appropriate $427,525 to fund ballot processing system replacement. From the Jail Fund: 27. To record per diem revenue reduction of $300,000. 28. To appropriate $28,693 to fund wage and benefit settlements. 29. To appropriate $194,756 to fund the addition of two Correction Deputy FTEs plus one -time expenses. 30. To appropriate $176,000 to fund new dishwasher, GED contract increase, additional overtime, increased medical lab expenses and Yakima contracted jail beds. 31. To record $700,000 transfer in from the General Fund in support of increased operational expenditures. 32. To appropriate $528,155 to fund security system hardware and thermostatic mixing valve replacements from General Fund transfers. From the Homeless Housing Fund: 33. To appropriate $56,869 and record revenue of $70,681 to fund various fee and grant adjustments. From the Behavioral Health Program Fund: 34. To appropriate $37,902 in Superior Court — Drug Court to fund extra help, training and client incentives. 35. To appropriate $4,215 in Superior Court — Drug Court to fund wage and benefit settlements. From Countywide Emergency Medical Services Fund: 36. To appropriate $2,209,401 to fund adjustments to the 2018 EMS program budget from revenue adjustments. From Solid Waste Fund: 37. To appropriate $1,833 in Health to fund wage and benefit adjustments. 38. To appropriate $57,039 and record revenue of $472,000 in Health to fund Solid Waste Fund adjustments. 39. To appropriate $6,266 to fund increased Litter Control program from grant proceeds. From Convention Center Fund: 40. To appropriate $78,000 in Non - Departmental to fund increases in tourism activities. From Victim - Witness Fund: 41. To appropriate $443 in Prosecuting Attorney to fund wage and benefit settlements. Agenda Bill Page 3 (AB2017 -326) 2018 Budget Supplemental #1 continued: From Conservation Futures Fund: 42. To appropriate $2,792 in Planning & Development to fund wage and benefit settlements. From Whatcom County Emergency Management Fund: 43. To appropriate $11,605 in Sheriff to fund wage and benefit settlements from fee for service activities. 44. To appropriate $5,000 in Sheriff to fund CERT from program revenues. From Public Utilities Improvement Fund: 45. To appropriate $300,000 in Non Departmental to fund EDI expanded scope for Tri- Funder Agreement. From the Ferry Fund: 46. To appropriate $19,764 in Public Works to fund wage and benefit settlements. From Equipment Rental & Revolving Fund: 47. To appropriate $476,000 in Public Works to fund additional capital equipment. From the Administrative Services Fund: 48. To appropriate $5,929 in Facilities Management to fund wage and benefit settlements. 49. To re- appropriate $14,400 in Information Technology to fund performance evaluation software. This ordinance also amends the Authorized Position list to include the addition of 4 FTEs and a one -year extension of another FTE. PROPOSED BY: Executive INTRODUCTION DATE: 11/08/17 ORDINANCE NO. 2017 -071 AMENDMENT NO. 1 OF THE 2018 BUDGET WHEREAS, the 2017 -2018 budget was adopted December 6, 2016; and, WHEREAS, changing circumstances require modifications to the approved 2017 -2018 budget; and, WHEREAS, the modifications to the budget have been assembled here for deliberation by the Whatcom County Council. NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that the 2017 -2018 Whatcom County Budget Ordinance #2016 -068 is hereby amended by adding the following additional amounts to the 2018 budget included therein: Fund Expenditures Revenues Net Effect General Fund Assessor 141,712 141,712 Auditor 50,609 50,609 Council 291,559 (50,000) 241,559 Coun Clerk 68,762 68,762 District Court 66,968 58,000 124,968 District Court Probation 94,486 130,000 Executive 44,997 44,997 Health 1,430,497 (1,099,535) 330,962 Hearing Examiner 4,554 - 4,554 Juvenile 210,260 (27,900) 182,360 Parks 142,952 142,952 Planning & Development Services 290,038 (200,000) 90,038 Prosecuting Attorney 135,488 135,488 Public Defender 109,584 109,584' Sheriff 501,292 - 501,292 Su ' perior Court 94,257 - 94,257 Trasurer 38,234 38,234 WSU Extension 8,675 8,675 Non Departmental 4,599,041 890,000) 3,709,041 Total General Fund 8,323,965 (2,079,435) 6,244,530 Road Fund 7,686,375 (2,426,000 ) 5,260,375 Election Reserve Fund 428,665 (227,525 ) 201,140 Jail Fund 929,604 (928,155 ) 1,449 Homeless Housing Fund 56,869 70,681 (13,812) Behavioral Health Program Fund 92,117 - 92,117 Count ids Emergency Medical Services Fund 2,209,401 4,658,083) (2,448,682 Solid Waste Fund 65,138 (479,250) (414,112 Convention Center (Lodging Tax) Fund 78,000 - 78,000 Victim- Witness Fund 443 - 443 Conservation Futures Fund 2,792 2,792 Whatcom County Emergency Management Fund 16,605 (16,605 - Public Utilities Improvement Fund 300,000 - 300,000 Ferry Fund 19,764 19,764 Equipment Rental and Revolving Fund 476,000 - 476,000 Administrative Services Fund 20,329 - 20,329 Total Supplemental 20,706,067 (10,885,734) 9,820,333 I:\ BUDGET \SUPPLS \2018_Suppl \Supplementa1 #1- 2018_2.docx BE IT FURTHER ORDAINED by the Whatcom County Council that Section II. B.) of the 2017 -2018 budget ordinance be amended as follows: B) For purposes of purchasing and award, all assets, projects, and improvements included in capital appropriations shall be considered adopted by a capital budget appropriation ordinance and shall be administered pursuant to WCC Chapter 3. 08. 100 A.(2) and A.(3) using the process prescribed for capital budget appropriation ordinance. • Capital items included in this budget ordinance are listed in the attached Exhibit B Capital Appropriations. Capital appropriations adopted in this ordinance lapse at the end of the fiscal year except as provided in WCC 3.02.050 Budgeting — Continuing appropriation. Gapital- expenditLires--Coritracts for goods and services on individual items or_pro[egts listed in Exhibit B may be exceeded by up to 10 %, provided capital expenditures in total do not exceed capital appropriation adopted for each department of the general fund or for each fund for other county funds. • The Public Works Director may make substitutions for individually listed vehicles and equipment provided the vehicles and equipment substituted meet established replacement criteria and are the&arne -a similar purpose, veN0e4yrpe, -eq l type and size as the original asset identified in Exhibit B. 2018 Exhibit B is attached with changes presented. BE IT FURTHER ORDAINED by the Whatcom County Council that Exhibit C Authorized Positions in the 2017 -2018 Budget Ordinance should also be amended to provide for the following FTE changes: • Add 1 FTE Hydrologist in Public Works - Natural Resources /Flood • Extend a second Administrative Assistant FTE in Assessor another year. Position was originally unfunded in 2018 so as to use budget authority from an appraiser vacancy to be closed. Both positions will continue for 2018. • Add 1 FTE Deputy in Sheriff • Add 2 FTE Corrections Deputies in Sheriff (Corrections) AOM,C ED this 21st day of November Dana Brown- Da:vi §:munccitClerk APPROVEQ,,f ,T,q, RM: Civil Deputy Prosecutor , 2017. TCOM COUNTY COUNCIL eTCOM COUNTY, WASHINGTON nan, Ch9ir of the Council Appro (A Denied Jack LouwA, County Date: I:\BUDGET\SUPPLS\2018-Suppl\Supplementa1 #1- 2018- 2.docx WHATCOM COUNTY Summa of the 2018 Supplarneratal Budget Ordinance No. 1 De artmentlFund Description Increased (Decreased) Expenditure (Increased) Decreased Revenue Net Effect to Fund Balance (Increase) Decrease General Fund Assessor To fund extension of Administrative Assistant position 82,703 82,703 Assessor To fund 2018 wage & benefit settlements 59,009 59,009 Auditor To fund 2018 wage & benefit settlements 50,609 50,609 Council To fund 2018 wage & benefit settlements 91,559 91,559 Council To fund 2018 Incarceration Prevention and Reduction Task Force activities. 100,000 (50,000) 50,000 Council ' County Clerk . District Court To fund new Criminal Justice & Public Safety Committee, 100,000 100,000 To fund 2018 wage & benefit settlements 68,762 68,762 To fund 2018 wage & benefit settlements 76,968 76,968 District Court District Court Probation To record District Court revenue reduction (10,000) 58,000 48,000 To fund 2018 wage & benefit settlements 94,486 94,486 District Court Probation To record Adult Probation revenue reduction. - 130,000 130,000 Executive To fund 2018 wage & benefit settlements 44,997 - 44,997 Health To fund 2018 wage & benefit settlements 482,717 482,717 Health To record increased revenues from food permits and OSS (100,000) (100,000) Health To record Food Handler Test Fees adjustments 32,000 (32,000) Health To fund North Sound HOT SUDS program 97,154 (111,227) (14,073) Health To fund NSBHO Mental Health Block Grant program 168,389 (168,389) Health To fund NSBHO - Dedicated Marijuana Account program 194,500 (216,000) (21,500) Health To fund DOH DMJ Regional (Marijuana Prevention) program 204,430 (359,588) (155,158) Health To fund contract increase for Developmental Disabilities program 78,355 (78,355) Health To eliminate Skagit County DD contract (8,000) 8,000 Health To fund DBHR Marijuana Prevention Program 42,060 (45,424) (3,364) Health To remove CPG Enforcement Grant (159,066) 188,108 29,042 Health To fund CPWI Opiate STIR program 57,659 (63,961) (6,302) Health To fund Foundational Public Health grant program 104,760 61,620 73,919 (120,699) (15,939) Health To fund Account Clerk III position 61,620 Health To fund Clerk Supervisor position 73,919 Hearing Examiner To fund 2018 wage & benefit settlements 4,554 4,554 Juvenile To fund 2018 wage & benefit settlements 182,360 182,360 Juvenile To fund Parent 4 Parent program 27,900 (27,900) Parks To fund 2018 wage & benefit settlements 142,952 142,952 Planning & Development Services To fund 2018 wage & benefit settlements To fund Permit Center Planning Technician 217,574 217,574 Planning & Development Services 72,464 (200,000) (127,536) Prosecuting Attorney To fund 2018 wage & benefit settlements 135,488 135,488 Public Defender To fund 2018 wage & benefit settlements 109,584 109,584 'WHATCOM COUNTY Summary of the 2018 Supplemental Budget Ordinance No. 1 Net Effect to Fund Increased (Decreased) (Increased) Decreased Balance (Increase) Department/Fund Description Expenditure Revenue Decrease Sheriff To fund 2018 wage & benefit settlements 314,460 314,460 Sheriff To fund additional Patrol FTE 108,299 108,299 Sheriff To fund one -time expenses for additional Patrol FTE 60,833 60,833 Sheriff To fund training for additional Patrol FTE 3,200 3,200 Sheriff To fund increased transcription services 10,000 - 10,000 Sheriff To fund office chairs 4,500 - 4,500 Superior Court To fund 2018 wage & benefit settlements 94,257 94,257 Treasurer To fund 2018 wage & benefit settlements 38,234 38,234 WSU Extension To fund 2018 wage & benefit settlements 8,675 8,675 Non Departmental To distribute 2018 General Fund Wage Reserve (2,217,245) (2,217,245) Non Departmental To partially fund ballot processing system replacement 227,525 - 227,525 Non Departmental To fund transfer in support of Hydrologist FTE 46,843 46,843 Non Departmental To record 2018 General Fund revenue adjustment (890,000) (890,000) Non Departmental To fund Medical Examiner contract increase 10,000 10,000 Non Departmental To fund increase in Sheriff /Fire District What -Comm dispatch fees 72,591 72,591 Non Departmental To fund Juvenile electronics hardware refresh 146,670 146,670 Non Departmental To fund evaluation of financial software system 75,000 75,000 Non Departmental To fund Prox -Lock AMAG upgrade and repairs 21,699 21,699 Non Departmental To fund transfer for Jail security system hardware refresh projects 452,548 452,548 Non Departmental To fund replacement of thermostatic mixing valves in the Courthouse 37,803 37,803 Non Departmental To fund transfer for replacement of Jail thermostatic m mixing valves 75,607 75,607 Non Departmental To fund transfer for Capital Improvement projects 7,000,000 7,000,000 Non Departmental To fund increased transfer from General Fund to Jail 700,000 700,000 Non Departmental To fund additional reserve for 2018 wages and benefits 650,000 650,000 Non Departmental EMS move General Fund transfer to fund countywide (2,700,000) _ _ (2,700,000) Total General Fund 8,323,965 (2,079.435) 6,244,530 Road Fund Public Works - M &O To provide funding for permitting, design, engineering, and utility work for vector truck building 85,000 85,000 Public Works - Construction To fund annual Road Program 7,601,375 (2,426,000) 6.175,375 Total Road Fund 7,686,375 (2,426,000) 5,280 375 Election Reserve Fund Auditor 'To fund 2018 wage & benefit settlements 1,140 1.140 Auditor 'To fund ballot processing system replacement 427,525 (227,525) 200,000 Total Election Reserve Fund 428,665 (227,525) 201 140 Jail Fund Jail To record per diem revenue reduction 300,000 300,000 WHATCOM COUNTY Summary of the 2018 Supplemental Budget Ordinance No. 1 De artment/Fund Description Increased (Decreased) Expenditure (Increased) Decreased Revenue Net Effect to Fund Balance (Increase) Decrease Jail To fund 2018 wage & benefit settlements 28,693 _ 28,693 Jail To fund two Correction Deputy FTEs 179,012 179,012 Jail To fund two Correction Deputy FTEs' one time expenses 8,376 8,376 Jail To fund testing for new hires 7,368 7,368 Jail To fund new hire training academy 2,000 2,000 Jail To fund new dishwasher 17,000 17,000 Jail To fund GED contract increase 9,000 30,000 9,000 Jail To fund additional overtime 30,000 Jail To fund additional medical lab expenses 20,000 20,000 Jail To fund Yakima contracted jail beds 100,000 100,000 Jail To record increase in General Fund transfer to Jail - (700,000) (700,000) Jail To fund replacement of Jail thermostatic mixing valves 75,607 (75,607) Jail To fund Main Jail security system hardware refresh project 213,577 (213,577) Jail To fund Jail Work Center security system hardware refresh project 238,971 (238,971) Total Jail Fund 929,604 {928,155} 1,449 Homeless Housing Fund Health To record reduction in funding for Homeless Housing (7,985) 92,026 84,041 Health To record reduction in revenues from document recording fees (125,103) 41,062 (84,041) Health To fund Dept of Commerce HEN grant program increase 17,304 (17,304) - Health To fund Emergency Solutions 2018 grant amendment __.._ 172,653 (186.465] (13,812) Total Homeless Housing Fund 56,869 (70,681) 13,812 Behavioral Health Program Fund Health To provide 50% of 2018 IPRTF funding. 50,000 50,000 Superior Court To fund extra help Chemical Dependency Professional, training, and client incentives. 37,902 37,902 Superior Court To fund 2018 wage & benefit settlements 4,215 4,215 Total Behavioral Health Program Fund 92,117 92,117 Countywide Emergency Medical Services Fund To fund adjustments to 2018 EMS program budget 2,209,401 4,658,083 (2,448,682 Solid Waste Fund Health To fund 2018 wage & benefit settlements 1,633 1,833 Health To fund Solid Waste Fund adjustments 57,039 (472,000) (414,961) Health To fund increased Litter Control program from grant proceeds 6,266 (7,250) 984) Total Solid Waste Fund 65,138 (479,250] (414,112) Convention Center (Lodging Tax) Fund To fund increased tourism projects 78,000 78,000 Victim - Witness Fund To fund 2018 wage & benefit settlements 443 443 Conservation Futures Fund To fund 2018 wage & benefit settlements 2,792 2,792 Whatcom County Emergency Management Fund 11,605 Sheriff To fund 2018 wage & benefit settlements (11,605) - WHATCOM COUNTY Summaryofthe 2016 Supplemental Budget Ordinance No. 1 Department/Fund Description Increased (Decreased) Expenditure (Increased) Decreased Revenue Net Effect to Fund Balance (Increase) Decrease Sheriff To fund CERT program ___ 5,000 (5,000) - Total Whatcom County Emergency Management Fund 16,605 (16,605) - Public Utilities Improvement Fund To fund EDI- Expanded Scope for Tri- Funder Agreement 300,000 300,000 Ferry Fund To fund 2018 wage & benefit settlements 19,764 19,764 Equipment Rental and Revolving Fund Equipment Rental and Revolving To fund ER &R 2018 Capital Equipment Budget changes 425,000 425,000 Equipment Rental and Revolving To fund additional 2018 capital equipment 51,000 51,000 Total Equipment Rental and Revolving Fund 476,000 476,000 Administrative Services Fund Facilities Management To fund 2018 wage & benefit settlements 5,929 5,929 Information Technology To reappropriate performance evaluation software 14,400 14,400 Total Administrative Services Fund 20,329 - 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