HomeMy WebLinkAboutord2017-069WIIATCONf COUNTY COUNCIL AGENDA BILL NO.
2017 -320
CLEARANCES
Initial
Date
Date Received in Council Office
Agenda Date
Assi ed to:
Originator:
James P. Karcher, P.E.
E C E O V E D
v
11108117
Introduction
Division Head:
Joe Rutan, P.E.
/
C�! �l
11/21/17
Finance / Council
Dept. Head:
Jon Hutchings
OCT 3 1 2017
Prosecutor:
10/31 +�
Daniel L. Gibson
WHATCOM COUNTY
Purchasing /Budget:
BQ
Brad Bennett
ff��
n'
N
COUNCIL
Executive:
Jack Louws
TITLE OF DOCUMENT.
Amendment No. 4 to Ordinance No. 2012 -050 associated with the Birch Bay Drive and Pedestrian Facility Project
Based Budget fund (cost center 339100, CRP #907001). This amendment will add budget authority in the amount
of $7,850,000 for the Construction Contract and associated Construction Engineering Services for a new current
project budget expenditure amount of $11,450,000.
ATTACHMENTS:
1. Cover Memo to County Executive and Council
2. Ordinance
3. Exhibit A - Project Budget Request Form
4. Project Narrative
SEPA review required? ( ) Yes ( x ) NO
Should Clerk schedule a hearing? ( ) Yes ( x ) NO
SEPA review completed? ( ) Yes (x ) NO
Requested Date:
S UMMAR Y S TA TEMENT OR LEGAL NOTICE LANGUAGE: (If this item is an ordinance or requires a public
hearing, you must provide the language for use in the required public notice. Be specific and cite RCW or WCC as appropriate. Be
clear in explaining the intent of the action.)
Requesting Council approval for the additional budget authority in the Birch Bay Drive and Pedestrian Facility
Project Based Budget fund, for a new current budget expenditure amount of $11,450,000. This authorization will
fund the Construction Engineering Services and the Construction Contract.
Current project status is design at 90% complete, all permits submitted and working through regulatory
channels and 95% of the property ac uisition completed.
COMMITTEE ACTION.•
COUNCIL ACTION.
11/21/2017: Forwarded to Council for approval
11/8/2017: Introduced 7 -0
11/21/2017: Adopted 7 -0, Ordinance 2017 -069
Related County Contract #:
Related File Numbers:
Ordinance or Resolution Number:
Ord. 2017 -069
Please Note: Once adopted and signed, ordinances and resolutions are available for viewing and printing on
the County's website at: www.co.whatcom.wa.us /council.
SPONSORED BY:
PROPOSED BY: Public Works
INTRODUCTION DATE: 11/08/17
ORDINANCE NO, 2107 -069
AMENDMENT No. 4 TO ORDINANCE No. 2012 -050 ESTABLISHING THE BIRCH BAY DRIVE AND
PEDESTRIAN FACILITY PROJECT FUND AND ESTABLISHING A PROJECT BASED BUDGET FOR CRP No.
907001
WHEREAS, the preliminary engineering (design phase) of the Birch Bay Drive and Pedestrian
Facility is over 90% complete, with all permits submitted and property rights acquisition over 95%
complete, and;
WHEREAS, it is necessary to add to the project budget to continue with the construction and
construction engineering services, and;
WHEREAS, there is $4.2 million of existing budget authority in the approved 2017 Road Fund
Capital Budget for a transfer into this project fund, and;
WHEREAS, there is $2.36 million of secured outside funding commitments ($1.61 million federal
STP, $500,000 EDI and $250,000 BBWARM), and;
WHEREAS, there is a $1.29 million budget supplement request of the road fund concurrently
moving forward, and;
WHEREAS, a County Road Project identified as CRP No. 907001 titled "Birch Bay Drive and
Pedestrian Facility" is listed as project priority No. 1 on both the STIP and ACP, and
WHEREAS, this is a multi -year capital project requiring budget approval, and the time frame
associated with the work is anticipated to extend into 2020, and;
NOW, THEREFORE, BE IT ORDAINED, by the Whatcom County Council, that Ordinance No. 2012-
050, associated with establishing the project based budget and initiating the construction phase, is
hereby amended by adding an additional amount of $7,850,000 of expenditure authority to the project
budget for a new current project budget expenditure amount of $11,450,000 as described in Exhibit "A ".
0wit Ill IIlilt
r,A1 I" El l �', d9y o l November 2017.
""'
A 1
Ty
OUN
ATT -
0
Dana Browtl- bsyjj,�— neil Clerk
APPROVED AS TO FORM:`
Chief Civil Deputy Prosecutor
WHATCOM COUNTY COUNCIL
H TCOM C UNTY, WASHINGTON
Ba ryy uchan4 n, Chair of the Council
Approv O D ied
qFaoe7
Jack Louws. Executive Date
Exhibit "A"
Prri ect Based Bud et - Bud et Request Tracking Sheet
Project Title: Birch Bay Drive and Pedestrian Facility
Project Codes: CRP No. 907001; Cost Center 339100
Project Based Budget Request: No. 4
Duration Requested: 4 yrs (2016, 2017, 2018, 2019)
11/8/2017
CJs
595110 Preliminary Engineering (In -Hse & Consultant) $2,350,000 $2,350,000
595200 Right of Way $1,250,000 $1,250,000
595300 Construction $7,065,000 $7,065,000
595120 Construction Engineering (In -Hse & Consultant) $785,000 $785,000
TOTAL $3,600,000 $7,850,000 $11,450,000
REETIITransfer
Current
Amended
4333
New
$327,324
Approved
4333
Project
$1,127,676
Approved
$1,127,676
4333
Project
Budget
$990,000
Project
Budget Account
Project Activity
Budget
$620,000
Request
BBWARM (Reimbursement for construction)*
Budget
$250,000
595110 Preliminary Engineering (In -Hse & Consultant) $2,350,000 $2,350,000
595200 Right of Way $1,250,000 $1,250,000
595300 Construction $7,065,000 $7,065,000
595120 Construction Engineering (In -Hse & Consultant) $785,000 $785,000
TOTAL $3,600,000 $7,850,000 $11,450,000
4338
REETIITransfer
Current
Amended
4333
New
$327,324
Approved
4333
Project
$1,127,676
Approved
$1,127,676
4333
Project
Revenue
$990,000
Project
Object Account
Project Funding
Revenue
$620,000
Request
BBWARM (Reimbursement for construction)*
Revenue
$250,000
4338
REETIITransfer
$745,000
$745,000
4333
Federal STP -E
$327,324
$327,324
4333
Federal STP -US
$1,127,676
$1,127,676
4333
Federal STP -US (Reimbursement for construction)*
$990,000
$990,000
4333
TAP (Reimbursement for construction)*
$620,000
$620,000
4338
BBWARM (Reimbursement for construction)*
$250,000
$250,000
8301
EDI (CN funds)
$500,000
$500,000
8301
Local Funds (transfer from Road Fund)
51,400,000
$5,490,000
$6,890,000
TOTAL $3,600,000
$7,850,000
$11,450,000
* Funds not yet obligated