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res2017-040
WHATCOM COUNTY COUNCIL AGENDA BILL NO. 2017 -261 CLEARANCES Initial Date Date Received in Council Office A enda Date Assigned to: PW Committee/ Originator: JPR 8129117 E C E V E © SEP 0 5 2017 9112117 Introduction Division Head: JPR 8129117 9126117 Public Hearing/ Adoption Dept. Head: l 7 � Of / �l //7 Prosecutor: WHATC011,+1 COUNTY d33 /.�� /J7 Purchasing /Budget: l I N C I U V U l� L COUNCIL Executive: v5 f� TITLE OF DO U ENT. Resolution in the matter of the Whatcom County Six -Year Transportation Improvement Program for the years 2018 through 2023 i ATTACHMENTS: 1. Memo to County Executive and Council Attachment "A" —Removed and Added Projects Attachment "B" — 2018 -2023 Capital Project Priority Order and Financial Distribution by Year Attachment "RI -R30, B1 -B15, FI -F5, Y1 -Y8" — Project Summary Sheets Attachment "CI -0"- Road Fund Balance, Revenue, Expenditure j Attachment "D" — Roadway Priority Rating Program Attachment "E" — Annual Bridge Report 2. 2018 -2023 Six Year Transportation Improvement Program Resolution Exhibit "A" — 2018 -2023 Six -Year Transportation Improvement Program Exhibit `B "- 2018 -2031 Fourteen -Year Ferry Capital Program SEPA review required? ( ) Yes (X) NO Should Clerk schedule a hearing? (X ) Yes ( ) NO SEPA review completed? ( ) Yes (X) NO Requested Date: 9126117 SUMMARY STATEMENT OR LEGAL NOTICE LANGUAGE: (If this item is an ordinance or requires a public hearing, you must provide the language for use in the required public notice. Be specific and cite RCW or WCC as appropriate. Be clear in explaining the intent of the action.) Each year the County is required to update its Six -Year Transportation Improvement Program (STIP), per RCW 35.77.010 and RCW 36.81.121. The STIP includes the capital elements of the first six years of the Fourteen -Year Ferry Program. The STIP is intended as a planning tool for local, state and federally funded projects and is designed to identify projects for preliminary engineering, right -of -way purchase and/or construction. COMMITTEE ACTION.• COUNCIL ACTION.• 9/12/2017• Discussed 9/12/2017: Introduced 6 -0, Weimer absent 9/26/2017: Approved 7 -0 (Browne abstained from voting on item R3), Resolution 2017 -040 Related County Contract #. Related File Numbers: Ordinance or Resolution Number: Res. 2017 -040 Please Note: Once adopted and signed, ordinances and resolutions are available for viewing and printing on the County's website at: www.co.whatcom.wa.us /council. PROPOSED BY: Public Works INTRODUCED:,, 9/12/2017 2017 -040 RESOLUTION NO. WHATCOM COUNTY SIX -YEAR TRANSPORTATION IMPROVEMENT PROGRAM FOR THE YEARS 2018 THROUGH 2023 WHEREAS, pursuant to RCW 36.81.121, Whatcom County is required to prepare and approve a Six -Year Transportation Improvement Program each year; and WHEREAS, pursuant to RCW 36.54.015, Whatcom County is required to prepare a Fourteen -Year Ferry Capital Program each year; and WHEREAS, the Road Priority Array and the Annual Bridge Report were made available to the legislative authority during the preparation of this program; and WHEREAS, following approval of the Six -Year Transportation Improvement Program, the law requires an annual review of the work accomplished under the program and a determination of current transportation needs; and WHEREAS, based upon the findings of the annual review, and after a public hearing, a Six -Year Transportation Improvement Program shall be approved; and WHEREAS, pursuant to RCW 36.81.121, the Six -Year Transportation Improvement Program and Fourteen -Year Ferry Capital Program must be consistent with the County comprehensive plan pursuant to RCW 36.70A; and WHEREAS, the Six -Year Transportation Improvement Program attached hereto as Exhibit "A" has been reviewed and determined to be consistent with the County's comprehensive plan; and WHEREAS, the Fourteen -Year Ferry Capital Program attached hereto as Exhibit "B" has been reviewed and determined to be consistent with the County's comprehensive plan; Page 1 NOW, THEREFORE, BE IT RESOLVED by the Whatcom County Council as follows: 1. That the Whatcom County Six -Year Transportation Improvement Program for the years 2018 through 2023, which is attached hereto as Exhibit "A ", including the capital elements of the first six -years of the Fourteen -Year Ferry Capital Program, which is attached hereto as Exhibit "B ", is hereby approved. 2. That the County Engineer is directed to file a copy of the same with the County Road Administration Board and the State Secretary of Transportation. APPROVED this 26th day of September , 2017. 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U W; z :l azL) W; Z b9 a�c1F w; Z a�tlr W; z �' azc1F w; z aleclF w 3 Z .� arcOF W; z azOF m 0) m N m 1 m m 0 o Ng o v o d = N Ti p p .G 'u Q E E o 15 .2 U $ •z N O E u m at 2 LD C a aY N T O p� D�O6u CY o IpIldd I o o O o N _ O 'm _m o O o O % m oo c a > 7 ¢ N > 2 > : ? E N > C > S S o S S S m a EXHIBIT "B" WHATCOM COUNTY 2018 -2031 FOURTEEN -YEAR FERRY CAPITAL PROGRAM Overview This program provides a blueprint for the effective, efficient, and continuing operation of the Whatcom County Ferry System within existing financial constraints. Capital improvements are scheduled based on many years of experience operating and maintaining the system, while complying with applicable regulations. Inevitably, priorities and available funds for the ferry system will change over the fourteen years projected in this program. Therefore, the intention of the program is to be a guide indicating long -range improvements and anticipated revenues and expenditures. Strict adherence is not required. Enacted in 1975, Revised Code of Washington (RCW) 36.54.015 states "The legislative authority of every county operating ferries shall prepare, with the advice and assistance of the county engineer, a fourteen year long range capital improvement plan embracing all major elements of the ferry system. Such plan shall include a listing of each major element of the system showing its estimated current value, its estimated replacement cost, and its amortization period." Table 1: Ferry System Current and Replacement Values — meets applicable requirements, showing the current value, replacement cost, and amortization periods for the vessels and facilities. The current value of the MN Whatcom Chief is the insured value, the closest approximation of true worth. The facilities' current value is book value; original cost less depreciation plus depreciated improvements. RCW 36.81.121 (1) states "...the legislative authority of each county, after one or more public hearings thereon, shall prepare and adopt a comprehensive transportation program for the ensuing six calendar years .... and for those counties operating ferries shall also include a separate section showing proposed capital expenditures for ferries, docks, and related facilities. Copies of the program shall be filed with the county road administration board and the secretary of transportation not more than thirty days after its adoption by the legislative authority..." Subsection (2) requires expanded information on how a county will spend all its money on the various facets of the transportation program. This RCW Section was enacted in 1961. The capital expenditure portion of Subsection (1) is satisfied by: Table 2: Projected Revenues defines the known and /or anticipated sources of operating and capital project funding for the 14 -Year Plan. Table 3: Projected Expenditures includes all other expenditures on the system that meet Subsection (2) requirements. Operational expenditures are delineated -2- between vessel and non - vessel costs. U.S. Coast Guard regulations currently require the ferries to be dry- docked every two years, however to extend the life, improve reliability and protect our capital investment Whatcom County schedules dry- docking every year for its vessel. The landings are inspected regularly as required by the National Bridge Inspection Standards administered through the Washington State Department of Transportation. The inspection report helps identify and schedule major maintenance and replacement of these facilities. This RCW section also provides the reporting requirement and timing of program submission, as well as establishing the annual update requirement. Additionally, the Federal Highway Administration requires all agencies within a Metropolitan Planning Organization to develop and annually update the long range Transportation Improvement Plans and their Biennial Element. Whatcom County updates this 14 -Year plan each year and incorporates the results into the Six -Year Transportation Improvement Program. Major Project Analysis A level of service and alternatives analysis for the vessel and Gooseberry Point terminal relocation will be completed in 2018. In 2019, preliminary plans will be developed for the replacement of the approach span and transfer span deck on Lummi Island. Major Maintenance /Reconstruction Electrical Upgrades The Gooseberry Point terminal electrical system was overhauled and updated in 2017 with minor improvements to the newer Lummi Island electrical system. Structural Repair and Painting Structural steel repair and painting of both the Gooseberry Point and Lummi Island terminals is anticipated for construction in 2018. Dolphin & Breakwater Replacement Engineering and design to replace the remaining timber dolphins and breakwater at the Lummi Island terminal with steel structures will continue in 2018. Construction will be scheduled as funding and operational periods allow. Vessel Dry - Docking US Coast Guard regulations require periodic inspections of all ferry vessels. In addition to yearly certifications, each vessel is required to be dry- docked every two years, with an underwater hull survey required as part of the annual certification between dry dockings. Whatcom County schedules dry- docking every year. The engine overhaul, vessel painting, hull repairs, and other major -3- and minor repairs occur during dry- docking. Propulsion engine overhauls occur every third year. Generator engines are overhauled on a six -year cycle. Engines are replaced every ten to twelve years. Every three to five years, a vessel survey is conducted to assess the vessel's overall condition (last valuation was in 2014), establish the fair market value, estimate replacement cost, and provide a detailed hull strength assessment. This survey is used in part to determine the requirements for hull plating and framing replacement, and is also a requirement of the current insurance carrier. Minor Maintenance General minor maintenance is continual on the ferry, landings, aprons, approaches, and waiting facilities. The costs and extent of the work is unpredictable, and frequently problems must be repaired immediately upon detection. Routine maintenance such as building painting and roof cleaning is more predictable and scheduled in advance. History of the Ferry System The ferry system is the only public transportation link for the majority of Lummi Island residents and vehicles to the mainland at Gooseberry Point. In the event of an emergency ferry outage or mechanical failure, the County has contracted pedestrian only ferry services while the vessel is being repaired. Following is a brief chronology outlining the history of the Whatcom County Ferry System. YEAR EVENT 1926 Lummi Shore Road from Bellingham was completed and a ferry, the Central, owned by Whatcom County and large enough to hold six small Model -T Fords started making scheduled runs between Lummi Island and Gooseberry Point. 1929 The slightly larger Chief Kwina replaces the Central. 1950 Gooseberry Point terminal built. 1962 The MN Whatcom Chief begins service. 1978 Lummi Island terminal is relocated. 1982 New lift mechanism installed on transfer span at Lummi Island. Gooseberry Point pier refurbished 1987 Gooseberry Point Transfer span, wing walls and dolphins replaced 1997 Major refurbishment of Gooseberry point landing accomplished 2002 20 -Year Plan Phase 1 Process and report completed. 2005 Major Status Report on Ferry System 2006 Lummi Island Dock preservation project (Bearing Seats Rebuild). Major corrosion repair to vessel hull. t� Completed design package for a 35 -car replacement vessel. Completed design package for urgent electrical /structural terminal repairs. First Rate Increase in 5 years. 2008 Rate Increase 2009 Rate adjustment 2009 Emergency wing wall replacement on Lummi Island 2010 Emergency wing wall replacement on Lummi Island 2011 Rate increase and long term lease with the Lummi Nation 2012 Planning and design for the remote control installation at Lummi Island and the wing wall replacement at Gooseberry Point. 2013 Gooseberry Point terminal wooden wingwalls replaced with modern steel - pile supported wingwalls. 2013 Lummi Island terminal transfer span and apron remote control system installed. 2014 Gooseberry Point terminal wooden dolphins replaced with modern steel - pile supported dolphins. 2015 Rate adjustment 2015 Dolphin Emergency Repair — Lummi Island Terminal 2017 Gooseberry Point Electrical Upgrade -5- FERRY SYSTEM CURRENT AND REPLACEMENT VALUES - 2017 2015 VESSELS 100 CRPACtTI'` -- Cars 20 REPLACEMENT VALUE - 2017 (2) NVV Whatcom VALUE - 2017 $910,000 Current Statistics Chief LENGTH (ft) 94 BEAM (ft) �+� DISPLACEMENT (tons) 78 YEAR BUILT 1962 CAPACITY — Passengers 100 CAPACITY —Cars 20 CURRENT INSURED TOTAL CURRENT VALUE - 20170) $910,000 Replacement Statistics TOTAL - REPLACEMENT VALUE - 2015 $5,997,834 FACILITIES AMORTIZATION SCHEDULED IDP ADJUSTED REPLACEMENT BOOK REPLACEMENT LOCATION YEAR BUILT YEAR VALUE (4) VALUE 2016 1982 2022 $195,000 $990,000 1978 2018 $938,069 $3,561,000 2005 2045 $50,000 $94,350 1978 2018 $10,000 $27,750 $1,193,069 $4,673,100 1987 2027 $326,000 $361,860 2013, 2014 2053, 2054 $2,778,235 $5,039,400 $3,104,235 $5,401,260 TOTAL FACILITIES VALUE $4,297,304 $10,074,360 TOTAL VESSEL & FACILITIES VALUE $5,207,304 $16,072,194 NOTES: Current Insured Value {2� Appreciated Columbia Sentinel Engineers (2014) Replacement Value + IDP Adjustment {3y Replace with Steel Pilings, estimation of replacement value due to recent replacement timeframe soy Estimated using a 40 -year life and straight -line depreciation (including depreciated improvements) YEAR - 2015 CAPACITY — Passengers 100 CRPACtTI'` -- Cars 20 REPLACEMENT VALUE - 2017 (2) $5,997,834 VALUE - 2017 $910,000 YEAR - 2015 CAPACITY — Passengers 100 CRPACtTI'` -- Cars 20 REPLACEMENT VALUE - 2017 (2) $5,997,834 Lummi Island Landing Transfer Span and Dock Dolphins /W ingwall�31 Parking Lots Passenger WaitingfOtFce Subtotal - Lummi Island Landing Gooseberry Point Landing Transfer Span and Dock_ Dolphins /W ingwall�3� Subtotal - Gooseberry Point Landing �i� Lummi Island Ferry 14 -Year Capital Program All $ in 000's Revenues 2018 -2024 Category 2017 2018 2019 2020 2021 2022 2023 2030 2031 Punch Card Fares (3) $1,172 $1,203 $1,235 $1,267 $1,300 $1,334 $1,369 Cash Fares (4) 293 301 309 317 325 334 342 (Memo 55% of Operating Cost) (1) 1,465 1,504 1,544 1,584 1,626 1,668 1,712 2,001 2,051 MVFT Deficit Subsidy County Road Fund Subsidy Total Revenues _ Total Expenditures (2) 275 275 1,311 275 1,342 275 275 275 275 1,281 1,385 4,406 4,231 (175) 1,374 1,407 1,441 1,475 3,090 2,914 (177) 10 - - - - 3,233 3,054 3,308 3,384 3,462 _3,171 2,993 (178) 3,127 3,201 3,278 Net Unfunded (179) (181) (182) (184) Lummi Island Ferry 14 -Year Capital Program All $ in 000's Revenues 2025 -2031 Category 2025 2026 2027 2028 2029 2030 2031 Punch Card Fares (3) $1,405 $1,441 $1,480 $1,518 $1,558 $1,600 $1,641 Cash Fares (4) 351 360 370 379 390 400 410 (Memo 55% of Operating Cost) (1) 1,756 1,802 1,850 1,897 1,948 2,001 2,051 MVFT Deficit Subsidy 275 275 275 275 275 275 275 County Road Fund Subsidy 1,510 1,546 1,584 1,622 1,662 1,703 1,743 Total Revenues 3,542 3,623 3,709 3,794 3,885 3,979 Total Expenditures (2) 3,357 3,436 3,521 3,603 3,692 3,785 Net Unfunded (185) (187) (189) (190) (192) (194) Note 1: After Subtracting the MVFT Deficit Subsidy. Budgeted for 57% fare recovery based on historical Note 2: As Shown On Table 2, including capital expenditures Note 3: Equal to 80% of Fares Note 4: Equal to 20% of Fares 4,069 3,.873 (196) -7- Lummi Island Ferry 14 -Year Capital Program All in 000's Table 2 Expenditures 2018 -2024 Page 1 Category 2018 2019 2020 2021 2022 2023 2024 Expenses _Operating Vessel Operations Personnel 1,332 1,359 1,386 1,414 1,442 1,471 1,500 Fuel & Operating Supplies 708 729 751 774 797 821 845 Insurance 60 62 64 66 68 70 72 Other Operating Expenses 132 137 143 148 154 161 167 Total Vessel Operations 2,232 2,287 2,343 2,401 2,461 2,522 2,584 Other Operations Administration 208 212 216 221 225 230 234 Parking Lots /Staging Lummi Island 37 38 38 39 40 41 42 Gooseberry Pt. 14 14 15 15 15 15 16 Docks Lummi Island 49 50 51 52 53 54 55 Gooseberry Pt. 306 312 318 325 331 338 345 Total Operating Expenses 2,846 2,913 2,982 3,053 3,125 3,199 3,276 Capital Expenditures Major Vessel Upgrades Gooseberry Point Docks Staging Parking 5 - 10 - - - - 630 - - - - - - - - - - - - -- - - - - - Lummi Island Docks 750 _ Staging - - - - - - - Parking - - Total Capital Program Costs 1,385 0 10 0 0 0 0 Total Costs 4,231 2,913 2,992 3,053 3,125 3,199 3,276 Lummi Island Ferry 14 -Year Capital Program _ All in 000's Table 2 Expenditures 2024 -2030 Page 2 Category 2025 2026 ............ 2027 2028 2029 2030 2031 Operating Expenses Vessel Operations Personnel 1,530 1,561 1,592 1,624 1,656 1,689 1,723 Fuel & Operating Supplies 871 897 924 951 980 1,009 1,040 Insurance 74 76 78 81 83 86 88 Other Operating Expenses 174 181 188 195 203 209 216 Total Vessel Operations 2,648 2,714 2,782 2,851 2,922 2,994 3,067 Other Operations Administration 239 244 249 254 259 264 269 Parking Lots /Staging Lummi Island 43 43 44 45 46 48 49 Gooseberry Pt. 16 17 17 18 18 19 19 Docks Lummi Island 56 57 59 60 61 62 63 Gooseberry Pt. 351 359 366 373 380 388 396 Total Operating Expenses 3,354 3,433 3,517 3,599 3,688 3,775 3,863 Capital Expenditures Major Vessel Upgrades Gooseberry Point - - - - - - - - Docks - - - - - - Staging - - - - - - - - - - Parking - - - �... ........ Lummi Island Docks - - - - - - - Staging - - - - - - - Parking - - - - - - Total Capital Program Costs - - - - - - - Total Costs 3,354 3,433 3,517 3,599 3,688 3,775 3,863 WIR