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HomeMy WebLinkAboutFinance December 6 20161 2 3 4 5 6 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 WHATCOM COUNTY COUNCIL Finance and Administrative Services Committee December 6, 2016 CALL TO ORDER Committee Chair Rud Browne called the meeting to order at 11:00 a.m. in the Council Chambers, 311 Grand Avenue, Bellingham, Washington. ROLL CALL Present: Rud Browne, Ken Mann, and Satpal Sidhu Absent: None Also Present: Todd Donovan, Carl Weimer, Barry Buchanan and Barbara Brenner COUNTY EXECUTIVE'S REPORT There was no report. COMMITTEE DISCUSSION AND RECOMMENDATIONS TO COUNCIL 1. ORDINANCE AMENDING ORDINANCE 2012 -050 ESTABLISHING THE BIRCH BAY DRIVE AND PEDESTRIAN FACILITY PROJECT FUND AND ESTABLISHING A PROJECT BASED BUDGET FOR CRP NO. 907001 (AB2016 -363) Sidhu moved to recommend adoption to the full Council. The motion carried by the following vote: Ayes: Browne, Mann, and Sidhu (3) Nays: None (0) 2. ORDINANCE AMENDING WHATCOM COUNTY CODE TITLE 2, CHAPTER 2.120, SECTION 2.120.040 MEMBERSHIP -TERM OF OFFICE FOR THE SURFACE MINING ADVISORY COMMITTEE (AB2016 -364) Mann moved to recommend adoption to the full Council. The motion carried by the following vote: Ayes: Browne, Mann, and Sidhu (3) Nays: None (0) 3. ORDINANCE AMENDING WHATCOM COUNTY CODE CHAPTER 6.04, ANIMAL CONTROL (AB2016 -321) Mann moved to recommend adoption to the full Council. Finance and Administrative Services Committee, 12/6/2016, Page 1 1 The motion carried by the following vote: 2 Ayes: Browne, Mann, and Sidhu (3) 3 Nays: None (0) 4 5 4. ORDINANCE AMENDING THE 2016 WHATCOM COUNTY BUDGET, 6 EIGHTEENTH REQUEST, IN THE AMOUNT OF $598,994 (AB2016 -365) 7 8 Sidhu moved to recommend adoption to the full Council. 9 10 The motion carried by the following vote: 11 Ayes: Browne, Mann, and Sidhu (3) 12 Nays: None (0) 13 14 S. ORDINANCE AUTHORIZING WHATCOM COUNTY SHERIFF'S OFFICE RESERVE 15 DEPUTIES TO ENROLL IN THE VOLUNTEER FIREFIGHTERS' AND RESERVE 16 OFFICERS' RELIEF AND PENSION ACT (RCW 41.24) (AB2016 -366) 17 18 Mann moved to recommend adoption to the full Council. 19 20 The motion carried by the following vote: 21 Ayes: Browne, Mann, and Sidhu (3) 22 Nays: None (0) 23 24 6. ORDINANCE AMENDING WHATCOM COUNTY CODE 2.03, BOARDS AND 25 COMMISSIONS, TO ALLOW STAGGERED TERMS WHEN APPOINTING 26 MEMBERS TO BOARDS, COMMISSIONS, AND COMMITTEES RETURNING FROM 27 HIATUS (AB2016 -350) 28 29 Mann moved to recommend adoption to the full Council. 30 31 The motion carried by the following vote: 32 Ayes: Browne, Mann, and Sidhu (3) 33 Nays: None (0) 34 35 7. RESOLUTION ADOPTING A SALARY SCHEDULE AND POLICIES FOR 36 UNREPRESENTED WHATCOM COUNTY EMPLOYEES EFFECTIVE JANUARY 1, 37 2017, THROUGH DECEMBER 31, 2017 (AB2016 -371) 38 39 Sidhu moved to recommend approval to the full Council. 40 41 Jack Louws, County Executive, answered questions about how the administration and 42 Council receive feedback from unrepresented employees about changes to the salary 43 schedule and policies. 44 45 Nan Kallunki, Administrative Services Department, answered questions about which 46 positions have less than one full time equivalent (FTE) employees and how that impacts 47 their medical coverage. 48 49 The motion carried by the following vote: 50 Ayes: Browne, Mann, and Sidhu (3) 51 Nays: None (0) 52 Finance and Administrative Services Committee, 12/6/2016, Page 2 1 8. RESOLUTION TO MAKE APPLICATION TO THE RECREATION AND 2 CONSERVATION OFFICE FIREARMS AND ARCHERY RANGE RECREATION 3 PROGRAM FOR FUNDING ASSISTANCE TO REPLACE THE INDOOR RANGE 4 ROOF AND HVAC SYSTEM AT THE PLANTATION RIFLE RANGE (AB2016 -372) 5 6 Mann moved to recommend approval to the full Council. 7 8 The motion carried by the following vote: 9 Ayes: Browne, Mann, and Sidhu (3) 10 Nays: None (0) 11 12 9. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A 13 CONTRACT AMENDMENT BETWEEN WHATCOM COUNTY FLOOD CONTROL 14 ZONE DISTRICT AND BROWN AND CALDWELL FOR THE DEMING LEVEE 15 UPSTREAM IMPROVEMENT PROJECT IN THE AMOUNT $119,650, FOR A 16 TOTAL AMENDED CONTRACT AMOUNT OF $630,840 (COUNCIL ACTING AS 17 THE WHATCOM COUNTY FLOOD CONTROL ZONE DISTRICT BOARD OF 18 SUPERVISORS) (AB2016 -373) 19 20 Sidhu moved to recommend approval to the full Council. 21 22 Paula Harris, Public Works Department, answered questions about funding from the 23 current budget. 24 25 The motion carried by the following vote: 26 Ayes: Browne, Mann, and Sidhu (3) 27 Nays: None (0) 28 29 10. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO AN 30 INTERLOCAL GRANT AGREEMENT BETWEEN WHATCOM COUNTY AND NORTH 31 SOUND BEHAVIORAL HEALTH ORGANIZATION AND ISLAND, SAN JUAN, 32 SNOHOMISH, AND SKAGIT COUNTIES TO RECEIVE FUNDING SUPPORT FOR 33 COSTS ASSOCIATED WITH THE COUNTY'S CAPITAL PROJECT FOR THE 34 TRIAGE FACILITY EXPANSION, IN THE AMOUNT OF $2,500,000 (AB2016- 35 375) 36 37 Sidhu moved to recommend approval to the full Council. 38 39 Jackie Mitchell, Health Department, answered questions about allocating bed use in a 40 multi- county facility and how the regional system works. 41 42 The motion carried by the following vote: 43 Ayes: Browne, Mann, and Sidhu (3) 44 Nays: None (0) 45 46 47 COUNCIL "CONSENT AGENDA" ITEMS 48 49 1. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A 50 CONTRACT FOR SERVICES AGREEMENT BETWEEN WHATCOM COUNTY AND 51 DR. STUART ANDREWS, MD, FOR PHYSICIAN SERVICES AT THE WHATCOM 52 COUNTY JAIL AND WORK CENTER, IN THE AMOUNT OF $123,500 (AB2016- 53 374) Finance and Administrative Services Committee, 12/6/2016, Page 3 Sidhu moved to recommend approval to the full Council. The motion carried by the following vote: Ayes: Browne, Mann, and Sidhu (3) Nays: None (0) 2. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A CONTRACT FOR SERVICES AGREEMENT BETWEEN WHATCOM COUNTY AND NORTHWEST YOUTH SERVICES TO FUND THE PROVISION OF HOUSING CASE MANAGEMENT SERVICES IN ASSOCIATION WITH THE WHATCOM HOMELESS SERVICE CENTER, IN THE AMOUNT OF $202,831 (AB2016 -376) Mann moved to recommend approval to the full Council. The motion carried by the following vote: Ayes: Browne, Mann, and Sidhu (3) Nays: None (0) 3. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A CONTRACT AMENDMENT BETWEEN WHATCOM COUNTY AND BENNETT ENGINEERING, LLC, TO PERFORM LANDFILL MONITORING SERVICES AT CLOSED LANDFILLS AT CEDARVILLE AND Y -ROAD, IN THE AMOUNT OF $67,850, FOR A TOTAL AMENDED CONTRACT AMOUNT OF $134,458 (AB2016 -377) Sidhu moved to recommend approval to the full Council. Jeff Hegedus, Health Department, answered questions about the number of bids received and the reason for the increase in the cost. The motion carried by the following vote: Ayes: Browne, Mann, and Sidhu (3) Nays: None (0) 4. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A CONTRACT BETWEEN WHATCOM COUNTY, THE PORT OF BELLINGHAM, AND THE CITY OF BELLINGHAM TO CONTINUE FUNDING THE SMALL BUSINESS DEVELOPMENT CENTER THROUGH WESTERN WASHINGTON UNIVERSITY FOR ECONOMIC DEVELOPMENT SERVICES, IN THE AMOUNT OF $423,500 (AB2016 -378) Sidhu moved to recommend approval to the full Council. (Discussion continued after Consent Agenda item 24.) The motion carried by the following vote: Ayes: Browne, Mann, and Sidhu (3) Nays: None (0) 5. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A CONTRACT FOR SERVICES AGREEMENT BETWEEN WHATCOM COUNTY AND Finance and Administrative Services Committee, 12/6/2016, Page 4 NORTHWEST REGIONAL COUNCIL FOR SUPPORT SERVICES FOR THE MEALS ON WHEELS PROGRAM, IN THE AMOUNT OF $80,000 (AB2016 -379) Mann moved to recommend approval to the full Council. The motion carried by the following vote: Ayes: Browne, Mann, and Sidhu (3) Nays: None (0) 6. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A CONTACT BETWEEN WHATCOM COUNTY AND BELLINGHAM FOOD BANK TO PROCURE, WAREHOUSE, AND DISTRIBUTE FOOD AND OTHER ESSENTIALS TO LOW INCOME FAMILIES, IN THE AMOUNT OF $276,000 (AB2016 -380) Mann moved to recommend approval to the full Council. The motion carried by the following vote: Ayes: Browne, Mann, and Sidhu (3) Nays: None (0) 7. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A CONTRACT FOR SERVICES AGREEMENT BETWEEN WHATCOM COUNTY AND PIONEER HUMAN SERVICES TO PROVIDE FUNDING TO OPERATE A PERMANENT SUPPORTIVE HOUSING PROGRAM FOR HOMELESS INDIVIDUALS, IN THE AMOUNT OF $371,412 (AB2016 -381) Sidhu moved to recommend approval to the full Council. Barbara Johnson, Heath Department, answered questions about how much housing the County is providing in total and how many homeless that amount serves. Ann Deacon, Health Department, answered questions about the funding source. The motion carried by the following vote: Ayes: Browne, Mann, and Sidhu (3) Nays: None (0) S. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A CONTRACT FOR SERVICES AGREEMENT BETWEEN WHATCOM COUNTY AND OPPORTUNITY COUNCIL TO PROVIDE HOUSING CASE MANAGEMENT AND SUPPORTIVE SERVICES TO INDIVIDUALS AND HOUSEHOLDS WHO ARE HOMELESS OR AT RISK OF HOMELESSNESS, IN THE AMOUNT OF $355,500 (AB2016 -382) Sidhu moved to recommend approval to the full Council. Barbara Johnson, Heath Department, answered questions on the change in dollar amounts from previous contracts for this item and Consent Agenda items nine and ten. The motion carried by the following vote: Ayes: Browne, Mann, and Sidhu (3) Nays: None (0) Finance and Administrative Services Committee, 12/6/2016, Page 5 9. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A CONTRACT FOR SERVICES AGREEMENT BETWEEN WHATCOM COUNTY AND OPPORTUNITY COUNCIL FOR OPERATIONS OF THE WHATCOM HOMELESS SERVICE CENTER, IN THE AMOUNT OF $474,203 (AB2016 -383) (Clerk's Note: See Consent agenda item eight for discussion of this item.) Mann moved to recommend approval to the full Council. The motion carried by the following vote: Ayes: Browne, Mann, and Sidhu (3) Nays: None (0) 10. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A CONTRACT FOR SERVICES AGREEMENT BETWEEN WHATCOM COUNTY AND COMPASS HEALTH TO PROVIDE CRISIS STABILIZATION SERVICES TO ADULT INMATES AND DETAINED 3UVENILES WITH BEHAVIORAL HEALTH PROBLEMS, IN THE AMOUNT OF $462,871 (AB2016 -384) (Clerk's Note: See Consent agenda item eight for discussion of this item.) Sidhu moved to recommend approval to the full Council. Councilmembers discussed concerns about the lack of quality of one of the Compass Health facilities in downtown Bellingham. The motion carried by the following vote: Ayes: Browne and Sidhu (2) Nays: Mann (1) 11. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A CONTRACT AMENDMENT BETWEEN WHATCOM COUNTY AND RESOURCES TO IMPLEMENT A COUNTYWIDE WASTE REDUCTION AND RECYCLING EDUCATION PROGRAM FOR YOUTH AT THE ELEMENTARY, MIDDLE, AND HIGH SCHOOL LEVELS, IN THE AMOUNT OF $35,000, FOR AN AMENDED CONTRACT AMOUNT OF $105,000 (AB2016 -385) Mann moved to recommend approval to the full Council. Jeff Hegedus, Health Department, answered questions about monitoring the contract with an agency that is also politically active, the nature of the curriculum, and the agency's total annual budget. The motion carried by the following vote: Ayes: Browne, Mann, and Sidhu (3) Nays: None (0) 12. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A CONTRACT FOR SERVICES AGREEMENT BETWEEN WHATCOM COUNTY AND LYDIA PLACE TO FUND THE PROVISION OF HOUSING CASE MANAGEMENT SERVICES IN ASSOCIATION WITH THE WHATCOM HOMELESS SERVICE CENTER, IN THE AMOUNT OF $162,210 (AB2016 -386) Finance and Administrative Services Committee, 12/6/2016, Page 6 Sidhu moved to recommend approval to the full Council. The motion carried by the following vote: Ayes: Browne, Mann, and Sidhu (3) Nays: None (0) 13. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A CONTRACT FOR SERVICES AGREEMENT BETWEEN WHATCOM COUNTY AND CATHOLIC COMMUNITY SERVICES TO FUND THE PROVISION OF HOUSING CASE MANAGEMENT SERVICES IN ASSOCIATION WITH THE WHATCOM HOMELESS SERVICE CENTER, IN THE AMOUNT OF $241,985 (AB2016 -387) Mann moved to recommend approval to the full Council. The motion carried by the following vote: Ayes: Browne, Mann, and Sidhu (3) Nays: None (0) 14. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A CONTRACT AMENDMENT BETWEEN WHATCOM COUNTY AND SUSTAINABLE CONNECTIONS FOR IMPLEMENTATION OF THE COMMERCIAL WASTE REDUCTION AND RECYCLING EDUCATION PROGRAM, IN THE AMOUNT OF $50,000, FOR A TOTAL AMENDED CONTRACT AMOUNT OF $85,000 (AB2016- 388) Mann moved to recommend approval to the full Council. The motion carried by the following vote: Ayes: Browne, Mann, and Sidhu (3) Nays: None (0) 15. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A CONTRACT FOR SERVICES AGREEMENT BETWEEN WHATCOM COUNTY AND ASSOCIATED EARTH SCIENCES, INC. FOR GROUNDWATER MONITORING SERVICES TO SUPPORT THE ONGOING GROUNDWATER MODELING PROJECT IN THE NORTH COUNTY, IN THE AMOUNT OF $17,025 (AB2016 -389) Sidhu moved to recommend approval to the full Council. Gary Stoyka, Public Works Department, described the current status of the groundwater modeling project, the source of this funding, which wells are being monitored, and whether there will be a thorough assessment throughout the north county area. The motion carried by the following vote: Ayes: Browne, Mann, and Sidhu (3) Nays: None (0) 16. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO AN INTERLOCAL AGREEMENT BETWEEN WHATCOM COUNTY AND THE CITY OF BELLINGHAM TO DEFINE CITY AND COUNTY OBLIGATIONS FOR THE COOPERATIVE ADMINISTRATION OF THE LAKE WHATCOM HOMEOWNER INCENTIVE PROGRAM (AB2016 -390) Finance and Administrative Services Committee, 12/6/2016, Page 7 Mann moved to recommend approval to the full Council. Ingrid Enschede, Public Works Department, answered questions about locations that don't have any noxious weeds. The motion carried by the following vote: Ayes: Browne, Mann, and Sidhu (3) Nays: None (0) 17. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A CONTRACT AMENDMENT BETWEEN WHATCOM COUNTY AND SOFTRESOURCES, LLC, FOR CONSULTING SERVICES TO ASSIST WITH REQUEST FOR PROPOSAL MANAGEMENT, VENDOR ANALYSIS, DEMOS AND DECISION SUPPORT FOR A NEW PERMIT TRACKING AND DATA MANAGEMENT SYSTEM, IN THE AMOUNT OF $52,465, FOR A TOTAL AMENDED CONTRACT AMOUNT OF $137,580 (AB2016 -391) Sidhu moved to recommend approval to the full Council. The motion carried by the following vote: Ayes: Browne, Mann, and Sidhu (3) Nays: None (0) 18. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A CONTRACT FOR SERVICES AGREEMENT BETWEEN WHATCOM COUNTY AND WHATCOM HUMANE SOCIETY FOR THE PROVISION OF ANIMAL CONTROL AND SHELTER SERVICES, IN THE AMOUNT OF $773,057.44 (AB2016 -392) Mann moved to recommend approval to the full Council. Laura Clark, Whatcom Humane Society Director, answered questions about how much other jurisdictions pay for services and the fee structure. The motion carried by the following vote: Ayes: Browne, Mann, and Sidhu (3) Nays: None (0) 19. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO AUTHORIZE PURCHASE OF REPLACEMENT REDUNDANT CISCO SYSTEMS, INC. NETWORK FIREWALL APPLIANCES FROM VENDOR CENTURY LINK, INC., USING WASHINGTON STATE CONTRACT T12- MST -642, IN THE AMOUNT OF $87,142.56 (AB2016 -393) Mann moved to recommend approval to the full Council. Councilmembers discussed limiting information on the details of the network infrastructure for security purposes. The motion carried by the following vote: Ayes: Browne, Mann, and Sidhu (3) Nays: None (0) Finance and Administrative Services Committee, 12/6/2016, Page 8 20. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A CONTRACT BETWEEN WHATCOM COUNTY AND DOMESTIC VIOLENCE AND SEXUAL ASSAULT SERVICES IN SUPPORT OF THE DOMESTIC VIOLENCE COMMISSION, IN THE AMOUNT OF $120,000 (AB2016 -394) Mann moved to recommend approval to the full Council. The motion carried by the following vote: Ayes: Browne, Mann, and Sidhu (3) Nays: None (0) 21. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER IN TO A CONTRACT FOR SERVICES AGREEMENT BETWEEN WHATCOM COUNTY AND COMPASS HEALTH FOR PSYCHIATRIC SERVICES AT THE WHATCOM COUNTY JAIL, IN AN AMOUNT NOT TO EXCEED $90,000 (AB2016 -395) Sidhu moved to recommend approval to the full Council. Mann stated he will not approve contracts with Compass Health due to the substandard nature of one of their facilities. The motion carried by the following vote: Ayes: Browne and Sidhu (3) Nays: Mann (1) 22. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO AUTHORIZE PURCHASE AND AWARD BID #16 -58 TO LOW BIDDER, BLADE CHEVROLET, FOR ONE 3/4 -TON DOUBLE CAB 4WD PICKUP TRUCK, IN THE AMOUNT OF $33,633.48 (AB2016 -396) Sidhu moved to recommend approval to the full Council. The motion carried by the following vote: Ayes: Browne, Mann, and Sidhu (3) Nays: None (0) 23. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO AUTHORIZE PURCHASE AND AWARD BID #16 -61 TO LOW BIDDER, BLADE CHEVROLET, FOR THREE 1/4-TON EXTENDED CAB 4WD PICKUP TRUCKS, IN THE AMOUNT OF $93,154.52 (AB2016 -397) Sidhu moved to recommend approval to the full Council. The motion carried by the following vote: Ayes: Browne, Mann, and Sidhu (3) Nays: None (0) 24. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A ONE YEAR RESIDENTIAL LEASE AGREEMENT BETWEEN WHATCOM COUNTY AND RODNEY AND HAYLIE PARKS FOR LEASE OF 7981 BLAINE ROAD, FOR THE MONTHLY AMOUNT OF $1,250 (AB2016 -398) Sidhu moved to recommend approval to the full Council. Finance and Administrative Services Committee, 12/6/2016, Page 9 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 Christ Thomsen, Parks Department, answered questions about why the County has rental properties. The motion carried by the following vote: Ayes: Browne, Mann, and Sidhu (3) Nays: None (0) 4. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A CONTRACT BETWEEN WHATCOM COUNTY, THE PORT OF BELLINGHAM, AND THE CITY OF BELLINGHAM TO CONTINUE FUNDING THE SMALL BUSINESS DEVELOPMENT CENTER THROUGH WESTERN WASHINGTON UNIVERSITY FOR ECONOMIC DEVELOPMENT SERVICES, IN THE AMOUNT OF $423,500 (AB2016 -378) (Discussion continued from earlier in the meeting.) Forrest Longman, Council Office, stated the proviso that the Council approved was on new expenses from the 2017 budget. This was already in the 2017 budget. The motion carried by the following vote: Ayes: Browne, Mann, and Sidhu (3) Nays: None (0) OTHER BUSINESS There was no other business. ADJOURN The mee�j�g,p ,djourned at 12:12 p.m. ATTEST: YI Co., ,t Dana Brpwn -Dka i ,�tWnhl Ct&k Jill Nixon, Minutes Transcription WHAT OM COUNTY COUNCIL WHAT OM CO NTY, WASHINGTON Rud Browne, Committee Chair Finance and Administrative Services Committee, 12/6/2016, Page 10