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Home My WebLink Aboutres2016-046WHATCOM COUNTY COUNCIL AGENDA BILL NO. 2016 -345 CLEARANCES Initial Date Date Received in Council Office Agenda Date Assigned to: Originator: �� "� D u u V 11/9/16 Introduction Randy Rydel ��/� l ii NOV 01 1016 Division Head: � c� ' z 11/22/16 Hearing - WCFCZDBS Dept. Head: Jon Hutchings 2I l WHATCOM COUNTY A- COUNCIL DanG'bson owl /O�aZ�i�lb Purchasing /Budget: Marianne Caldwell Executive: Jack Lows TITLE OF DO . NT: A resolution adopting the 2017 budget of the Whatcom County Flood Control Zone District. ATTACHMENTS: Resolution to adopt the 2017 proposed budget, Exhibit A containing the 2017 budget work plan with capital projects listed, and Exhibit B containing a 2017 list of capital budget appropriations. SEPA review required? ( ) Yes ( X) NO Should Clerk schedule a hearing? (X) Yes ( ) NO SEPA review completed? ( ) Yes ( X ) NO Requested Date: SUMMARY STATEMENT OR LEGAL NOTICE LANGUAGE: (If this item is an ordinance or requires a public hearing, you must provide the language for use in the required public notice. Be specific and cite RCW or WCC as appropriate. Be clear in explaining the intent of the action.) Resolution Adopting the 2017 budget for the Whatcom County Flood Control Zone District. COMMITTEE ACTION. COUNCIL ACTION: 11/9/2016: Introduced 7 -0 (Council acting as the FCZDBS) 11/22/2016: Substitute Approved 7 -0, Res. 2016 -046 (Council acting as the FCZDBS) Related County Contract #: Related File Numbers: Ordinance or Resolution Number: Res. 2016 -046 Please Note: Once adopted and signed, ordinances and resolutions are available for viewing and printing on the County's website at. www.co.whatcom.wa.us /council. PROPOSED BY: Public works SPONSORED BY: INTRODUCED: November 9. _ 2016 RESOLUTION NO. 2016.046 (A Resolution of the Whatcom County Flood Control Zone District Board of Supervisors) ADOPTING THE 2017 BUDGET FOR THE WHATCOM COUNTY FLOOD CONTROL ZONE DISTRICT AND SUBZONES WHEREAS, RCW 86.15.140 requires that the Board of Supervisors of each flood control zone district and subzone adopt an annual budget for the zone; and WHEREAS, the statute further requires that the zone or subzone budget be divided into four appropriation items: overhead and administration; maintenance and operation; construction and improvements; and bond retirement and interest; and WHEREAS, under the appropriation item for construction and improvements, the Board is required to list each flood control improvement or storm water control improvement planned for the budget year and the estimated expenditure for each during the next year; and WHEREAS, the budget may only be adopted after a public hearing for which proper notice has been given; and WHEREAS, Fund No. 169 is managed by the County on behalf of the Whatcom County Flood Control Zone District for purposes of funding flood control, storm water management, and other water resources work by the County that are consistent with the powers of the District under RCW 86.15 and RCW 39.34.190; and WHEREAS, funds obtained by the County through grants or cooperative agreements for flood control and other water resources work are also managed through Fund No. 169; and WHEREAS, the 2017 budget proposed by the County Executive for Whatcom County includes proposed expenditures out of Fund 169 to pay for flood control, storm water management, and other water resources work consistent with the powers of the District under RCW 86.15 and RCW 39.34.190; NOW THEREFORE BE IT RESOLVED by the Board of Supervisors as follows: Section I. Approval of the Budget The Board hereby adopts the 2017 budget for the Flood Control Zone District Fund No. 169 in the amounts set forth in the document titled Whatcom County 2017 Budget and as modified and presented below and in Exhibit A: OVERALL BUDGET SUMMARY Budget Acme /VanZandtSubzone Code Program 169100 Administration 169119 Natural Resources Administration 169120 AIS Administration 169121 Water Planning Administration 169100 Stormwater Administration (Transfer) 169102 Flood Response 169104 Flood Planning 169106 Technical Assistance 169108 NFIP and CRS 169110 Early Warning 169119 Natural Resources Operations 169120 AIS Operations 169121 Water Planning Operations 169100 Stormwater Lake Whatcom Operations (Transfer) 169700 Stormwater NPDES Phase II 169100 Stormwater Lake Whatcom Capital (Transfer) 169112 Repair and Maintenance 169114 Flood Hazard Reduction Total 2017 FCZD Budget 16923 Acme /VanZandtSubzone 16925 Birch Bay Subzone 16921 Lynden /Everson Subzone 16922 Sumas /Nooksack /Everson Subzone 16923 Acme /VanZandtSubzone 16924 Samish Watershed Subzone 16925 Birch Bay Subzone 16921 Lynden /Everson Subzone 16922 Sumas /Nooksack /Everson Subzone 16923 Acme/VanZandtSubzone 16925 Birch Bay Subzone RCW Appropriation Item_ Overhead & administration Overhead & administration Overhead & administration Overhead & administration Overhead & administration Maintenance & operations Maintenance & operations Maintenance & operations Maintenance & operations Maintenance & operations Maintenance & operations Maintenance & operations Maintenance & operations Maintenance & operations Maintenance & operations Construction & improvements Construction & improvements Construction & improvements Overhead & administration Overhead & administration Maintenance & operations Maintenance & operations Maintenance & operations Maintenance & operations Maintenance & operations Construction & improvements Construction & improvements Construction & improvements Construction & improvements 2017 Budget Revenues Expenditures $3,661,272 $1,507,007 97,250 1,066,842 1,950 655,608 - 95,000 50,000 689,864 12,000 15,000 4,000 119,100 315,750 661,609 - 128,000 175,000 337,500 169,795 241,616 982,439 1,937,086 4,301,000 $6,318,974 $10,905,714 $23,382 $500 766,500 187,842 37,788 73,000 114,960 12,500 - 6,170 19,139 17,500 - 220,400 77,000 195,000 30,000 308,500 $7,280,743 $12_,034,126 $(4,753,383) Section II. Provisions Restricting Expenditures, Authorizing Actions and Setting Expectations. For purposes of purchasing and award, projects listed in the attached exhibit (B) FCZD Construction and Improvements Work Plan shall be administered pursuant to WCC Chapter 3.08.100 A.(2) and A.(3) using the process prescribed for capital budget appropriations. Individual items listed in Exhibit (B) may be exceeded by up to 10% provided expenditures in total do not exceed the total appropriation for the FCZD construction and improvement Work Plan. APPROVED this 22nd day of November , 2016. A 1110 V O P��+ fi ATE: +U� Gtr. •, Dana° rown,- aavW'Clerk ofythe Council APPROVED AS TO O3,RW�� Civil Deputy Prosecutor WHATCOM COUNTY FLOOD CONTROL ZONE DISTRICT BOARD OF SUPERVISORS WHATCOM COUNTY, WASHINGTON at Buchanan, Chair Exhibit A Flood Control Zone District 2017 Budget Work Plan and Supporting Documentation DETAIL FOR FCZD PROGRAM AREAS FLOOD MAINTENANCE AND OPERATIONS Flood Response (169102) Sand and sandbags Preparedness training Sector observers during response Construction contracts TOTAL NET IMPACT TO FUND BALANCE Flood Planning (169104) Lower Nooksack CFHMP refinement/update Facilitation Hydraulic modeling /alternatives analyses Engineering design / Plan development Structure surveys in overflow corridors Geomorphic reach analyses Sediment management Habitat assessment High water mark survey System -wide Improvement Framework (SWIF - Facilitation Prelim design / R4 analysis / plan writing TOTAL NET IMPACT TO FUND BALANCE Technical Assistance (169106) Postage for Special District reassessments TOTAL NET IMPACT TO FUND BALANCE National Flood Insurance Prgm (169108) FEMA Floodplain mapping Permit reviews Public education /CRS activities TOT NET IMPACT TO FUND BALAN, 10/27/2016 I$ 1$ $ $ $ $ Proposed 2017 Budget Revenues Expenditures $ 35,000 $ 3,000 $ 37,000 $ 20,000 $ 95,000 (95,000) Proposed 2017 Budget Revenues Expenditures $ 150,000 $ 100,000 $ 100,000 50,000 $ 87,864 $ 227,000 $ 25,000 50,000 $ 689,864 (639,864) Proposed 2017 Budget Revenues Expenditures Proposed 2017 Budget Revenues Expenditures $ 12,000 $ 15,000 $ 12,000 $ 15,000 $ (3,000) Exhibit A Flood Control Zone District 2017 Budget Work Plan and Supporting Documentation Early Warning System (169110) Nooksack River gages - USGS Everson MainSt stage gage _ USGS SNOTEL sites - USDA WWU camera on Swift Creek slide Emergency access to SNOTEL Equipment for gage upgrades /repairs Repairs and maintenance TOTAL NET IMPACT TO FUND BALANCE FLOOD CONSTRUCTION AND IMPROVEMENTS Repair and Maintenance (169112) Construction Projects Emergency /new projects as needed Miscellaneous repair projects DeBoer Culvert Replacement Rutsatz Road emergency project Marine Drive Levee Repair Appel Culvert Replacement Mitigation Planning /Implementation Jail crew Reveg planning /coordination Reveg /misc supplies TOTAL NET IMPACT TO FUND BALANCE Flood Hazard Reduction (169114) Swift Creek Bank stabilzation /channel excavation Repository site alternatives analysis (714005) 10/27/2016 Proposed 2017 Budget Revenues Expenditures $ 78,400 $ 4,000 $ - $ 6,000 $ 1,700 $ 5,000 $ 27,000 $ 5,000 $ 4,000 $ 123,100 $ (119,100) Proposed 2017 Budget Revenues Expenditures $ 50,000 $ 250,000 $ 50,000 Proposed 2017 Budget Revenues Expenditures $ 45,000 $ 150,000 $ 30,000 $ 150,000 $ 161.616 $ 390,000 $ 117,439 $ 20,000 $ 5,000 $ 241,6161$ 982,439 $ (740,823) Proposed 2017 Budget Revenues Expenditures $ 45,000 $ 150,000 Exhibit A Flood Control Zone District 2017 Budget Work Plan and Supporting Documentation Lower Nooksack River Deming levee improvement design (708004) Deming levee improvement constr. (708004) Marietta property acquisition & demo (FEMA FMAG- 716002) Marietta property acquisition & demo (FEMA- 712005) Marietta property acquisition & demo New properties Leases for agriculture Reach 4 acquisition /mitigation (715002) Jones Creek Deflection Berm (712004) Bridge alternatives analysis Berm and bridge design Land /easement acquisition Construction High Creek Sediment Management Sediment trap /channel improvement design Sediment trap /channel imp. construction Interim channel excavation project City of Lynden - Pepin Creek Funding for downstream analysis TOTAL NET IMPACT TO FUND BALANCE 10/27/2016 $ 1,412,000 $ 3,400,000 $ 448,306 $ 525,000 $ 28,000 $ 32,000 $ 3,780 $ 36,0001 $ 100,0001 $ 58,000 $ 1,937,086 $ 4,301,000 $ (2,363,914) Exhibit A Flood Control Zone District 2017 Proposed Budget Work Plan with Supporting Documentation Natural Resources (169119) Proposed 2017 Budget Revenues Expenditures NATURAL RESOURCES ADMINISTRATION Staff $ 97,250 $ 853,690 Office and operating $ 213,152 TOTAL $ 97,250 $ 1,066,842 NET IMPACT TO FUND BALANCE $ (969,592) NATURAL RESOURCES OPERATIONS Coordination and Planning Restoration planning matrix and database Salmon, MRC, and SPD process coordination Planning Unit WSU Extension outreach services $ 25,000 Monitoring and Adaptive Management Water quality monitoring (90+ stations) $ 104,960 Restoration effectiveness monitoring, adaptive management, and stewardship $ 65,000 Restoration New restoration projects" Maintaining existing restoration projects" $ 25,000 MRC restoration projects $ 11,750 $ 11,750 Technical Assistance and Community Outreach Bacteria PIC outreach and technical $ 15,000 Small farm technical and financial assistance $ 275,000 $ 316,500 OSS O &M technical assistance $ 22,000 PDS PIC Enforcement capacity $ 29,000 $ 76,399 MRC outreach and technical assistance LMD #1/ Lake Samish subzone assistance TOTAL $ 315,750 $ 661,609 NET IMPACT TO FUND BALANCE $ (345,859) Total of net impact to cost center 169119 $ 1,315,451 'Integrated Salmon Recovery/Flood Hazard Reduction capital and planning projects appear under Cost Center 169114 and 169104. Acquatic Invasive Species (169120) Proposed 2017 Budget Revenues Expenditures AIS ADMINISTRATION Staff $ $ Office and operating $ TOTAL $ $ NET IMPACT TO FUND BALANCE $ AIS OPERATIONS Coordination and Planning Education and Inspection Interlocal Agreement (COB) $ $ 125,860 AIS online education program website maintenance $ $ 2,120 TOTAL $ $ 128,000 NET IMPACT TO FUND BALANCE $ (128,000) Water Planning (169121) Proposed 2017 Budget Revenues Expenditures WATER PLANNING ADMINISTRATION Staff $ $ - Office and operating $ 1,950 TOTAL $ - $ 1,950 NET IMPACT TO FUND BALANCE $ (1,950) WATER PLANNING OPERATIONS Coordination and Planning Water Demand Study LENS Groundwater Model $ 175,000 TOTAL $ $ 175,000 NET IMPACT TO FUND BALANCE $ (175,000) Total of net impact to cost center 169121 $ 1 x6,950 Exhibit A Acme/VanZandt Subzone 2017 Proposed Budget 2017 Revenues - Proposed Budget $23,382 Assessment $22,182 Interest earnings $1,200 2017 Expenditures - Proposed Budget $36,670 Cost - share /repairs as needed $30,000 30% of 100k project M &O for Jones Creek stage /prec gage (9 month operation) $6,170 includes telemetry Admin support for meetings /minutes $500 Total $23,382 $36,670 Lynden /Everson Subzone 2017 Proposed Budget 2017 Revenues - Proposed Budget $37,788 Assessment $36,288 Interest earnings $1,500 2017 Expenditures - Proposed Budget $150,000 Levee vegetation maintenance $20,000 brushing, spraying and hydroseed Mole control $5,000 ACOE deficiency Alternative corrections crew labor $5,000 misc levee maintenance Tree removal $35,000 ACOE deficiency/Veg mgmt plan Mitigation plan development/implementation $8,000 CD time, jail crew, plants, permit fee Address new ACOE deficiencies $27,000 retaining walls /new problems Cost - share /repairs as needed $50,000 30% of 166k; 6% of 833k Total $37,788 $150,000 2016 Year End and Proposed 2017 Budget v2 3 Oct 17th 2016 - AS Fees Entered - Council Edition.xlsx AVZ 10/27/2016 Exhibit A Sumas /Nooksack/Everson Subzone 2017 Proposed Budget 2017 Revenues - Proposed Budget $114,960 Assessment $109,960 Interest earnings $5,000 2017 Expenditures - Proposed Budget $207,500 Levee vegetation maintenance $6,000 Mitigation monitoring and maintenance $1,500 Alternative corrections crew labor $5,000 Cost -share for Swift Creek project $45,000 Cost - share /repairs as needed (new damage) $150,000 Total $114,960 $207,500 2017 Revenues - Proposed Budget Assessment Interest earnings 2017 Expenditures - Proposed Budget Natural resource staff salaries, wages, benefits Office & operating supplies Repair & maintain weir & channel Repairs & Maintenance - interfund Samish Subzone 2017 Proposed Budget Total brushing, spraying and hydroseed CD time, crew and supplies misc maintenance 30% of $150,000 project 30% of $500,000 project $19,139 $18,764 $375 $17,500 $5,500 $1,500 Ellsworth - 3500; beaver $5,500 trapping 2000 $5,000 M &O - $5000 $19,139 $17,500 2016 Year End and Proposed 2017 Budget v2 3 Oct 17th 2016 - AS Fees Entered - Council Edilion.xlsx SNE 10/27/2016 Exhibit A BBWARM Subzone 2017 Proposed Budget Total 2017 51,729 13,500 Overhead Admin A update for 2017 6100.6110 6120 6140 ^� Constructi M8�0 on O C Object Account Salaries & Wages Extra Help Overtime 4,000 6200.6299 Benefits 38,122 Total Salaries & Benefits 107,351 107,351 15320 Office & Operating Supplies 6329 Office & Oper. Supplies - Interfund 6330 Printing 6340 Books /Publications /Subscnp. 6510 Tools & Equipment 15,800 5,800 10,000 0 5,000 5,000 200 200' 100 100 6520 Software 6610 Contractual Services 6630 Professional Services 6659 Building Maintenance 6670 'Construction Contracts 6699 Other Services - Interfund 6700.6710 Postage /Shipping /Freight 6719 Postage- Interfund 1,500 15,500 1,500 1,082 15,500 126,000 175,000 301,000 1,082 0 35,586 2,000 5,500 ._._._-.._-4..- 24,000 85,586 5,500 100 400 100 400 1,000 1,500 600 200 - 850 1,200 475 23,000 2,100 400 28,798 y 2,000 9,500 18,000 12,000 100,000 _ 6720 Telephone 6780 Travel - Educ /Trainin 1,000 6790 Travel -Other 6800.6810 Advertising 6860 Equipment Rental 6870 Space Rental 5875 Space Rental- Interfund 6949 Insurance Premium - Interfund 7060 Repairs & Maintenance 7100.7110 Registration/Tuition 7140 Meeting Refreshments 7159 Administrative Cost Allocation 7190 Other Miscellaneous 7199 Other Miscellaneous - Interfund 7200.7210 Intergov. Professional Services 7380 Capital Outlays - Other Improvements 1,500 600 200 850 1,200 _475 23,000 2,100 400 38,298 0 11,500 18,000 112,000 Total Expenditures 750,242 187,8421 220,400 308,500 750,242 - - Exhibit A BBWARM Subzone 2017 Proposed Budget Capital Improvement Prow Object Code Project/Program 2017 1- Cottonwood Drive Inlet Replacemen 149,000 6630 PROFESSIONAL SERVICES 40,000 7380 CAPITAL OUTLAYS - OTHER IMPROVE 100,000 6699. OTHER SERVICES INTERFUND 6,000 7199 OTHER MISC INTERFUND 3,000 241arborview Road Combined Drainag 24,500 6630 PROFESSIONAL SERVICES 7380 CAPITAL OUTLAYS - OTHER IMPROVEMENTS 6699 OTHER SERVICES INTERFUND 18,000 7199 OTHER MISC INTERFUND 6,500 3- Harborview Road Combined Drain_a PROFESSIONAL SERVICES _ 135,000 135,000 6630 7380 CAPITAL OUTLAYS - OTHER IMPROVEMENTS 6699 OTHER SERVICES INTERFUND 7199 OTHER MISC INTERFUND 14----R-ich-mond Park Drainage Improvement 6630 PROFESSIONAL SERVICES j 7380 CAPITAL OUTLAYS - OTHER IMPROVEMENTS 6699 OTHER SERVICES INTERFUND 7199 OTHER MISC INTERFUND 3- Birch Bay Berm Project CAPITAL OUTLAYS - OTHER 7380 IMPROVEMENTS .Total Expenditures 308,500 Object Code Totals 6630 PROFESSIONAL SERVICES 175,000 CAPITAL OUTLAYS - OTHER 7380 IMPROVEMENTS 100,000 6699 OTHER SERVICES INTERFUND 24,000 OTHER MISC INTERFUND 9,500 7199 Total Expenditures 1 308,500 Exhibit B Whatcom County Flood Control Zone District Flood Capital Program 2017 Database Department Fund ID No. Project Title Year Cost Flood Capital Program Public Works Flood Fund Public Works Flood Fund Public Works Flood Fund Public Works Flood Fund Public Works Flood Fund Public Works Flood Fund Public Works Flood Fund Public Works Flood Fund Public Works BBWARM Public Works BBWARM Tota I 2017 15 -005 Appel Culvert Replacement 2017 $ 390,000 15 -004 Marine Drive Levee Repair 2017 $ 150,000 07 -002 Marietta Acquisition 2017 $ 593,000 07 -106 Deming Levee Improvement 2017 $ 3,400,000 07 -125 High Creek 2017 $ 58,000 07 -002 Reach 4 Floodplain Acquisition 2017 $ 224,000 07 -105 Jones Creek Debris Flow Protection 2017 $ 100,000 08 -023 Swift Creek Bank Stabilzation 2017 $ 150,000 13 -006 Cottonwood Drive Inlet 2017 $ 149,000 07 -217 Harborview Road Drainage Improvements 2017 $ 159,500 $ 5,373,500