HomeMy WebLinkAboutFinance June 28 20161
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WHATCOM COUNTY COUNCIL
Finance and Administrative Services Committee
June 28, 2016
CALL TO ORDER
Committee Chair Rud Browne called the meeting to order at 11:15 a.m. in the
Council Chambers, 311 Grand Avenue, Bellingham, Washington.
ROLL CALL
Present: Rud Browne, Ken Mann, and Satpal Sidhu
Absent: None
Also Present: Todd Donovan, Carl Weimer, Barry Buchanan and Barbara
Brenner
COUNTY EXECUTIVE'S REPORT
There were no reports.
COMMITTEE DISCUSSION AND RECOMMENDATIONS TO COUNCIL
I. ORDINANCE AMENDING WHATCOM COUNTY CODE 3.08, PURCHASING
SYSTEM (AB2016 -191)
Tyler Schroeder, Executive's Office, gave a staff report and described the capital
budget appropriation ordinance.
Councilmembers discussed the possibility of unlimited exceptions if the amount is
included in the capital budget, the Council's role in overseeing how money is spent,
identifying and notifying all possible competitive bidders, and setting a maximum bid.
Schroeder stated he will reach out to individual councilmembers to discuss the
proposed ordinance.
Browne stated this item is held in committee.
(Clerk's Note: Discussion continues later in the meeting.)
2. ORDINANCE AMENDING THE 2016 WHATCOM COUNTY BUDGET, TENTH
REQUEST, IN THE AMOUNT OF $1,207,900 (AB2016 -197)
Mann moved to recommend adoption to the full Council.
The motion carried by the following vote:
Ayes: Browne, Mann, and Sidhu (3)
Nays: None (0)
Finance and Administrative Services Committee, 6/28/2016, Page 1
3. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO AN
INTERLOCAL AGREEMENT BETWEEN THE CITY OF BELLINGHAM , AND
WHATCOM COUNTY FOR 2016 EDWARD BYRNE MEMORIAL JUSTICE
ASSISTANCE GRANT PROGRAM AWARD (AB2016 -201)
This item was withdrawn from the agenda.
1. ORDINANCE AMENDING WHATCOM COUNTY CODE 3.08, PURCHASING
SYSTEM (AB2016 -191)
(Clerk's Note: Discussion continued from earlier in the meeting.)
Sidhu moved to hold in Committee for two weeks. He would like to have more
discussions with Mr. Schroeder and Mr. Hutchings.
The motion to hold in Committee for two weeks carried by the following vote:
Ayes: Browne, Mann, and Sidhu (3)
Nays: None (0)
COUNCIL "CONSENT AGENDA" ITEMS
1. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO AWARD BID
#16 -23 AND ENTER INTO A CONTRACT WITH THE LOW BIDDER, RAZZ
CONSTRUCTION, FOR THE COUNTY ROADWAY SAFETY PROGRAM (CRP
915015), IN THE AMOUNT OF $678,890 (AB2016 -202)
Sidhu moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Browne, Mann, and Sidhu (3)
Nays: None (0)
2. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO AWARD BID
#16 -31 FOR THE ANNUAL SUPPLY OF ROCK, GRAVEL, AND SOIL FOR USE AS
NEEDED FOR VARIOUS COUNTY ROAD MAINTENANCE AND PARKS
DEPARTMENT PROJECTS (APPROVAL TO ACCEPT ALL BIDS, WITH
APPROPRIATE VENDOR SELECTED BY THE SPECIAL CIRCUMSTANCES OF
EACH PARTICULAR JOB), IN AN AMOUNT NOT TO EXCEED $300,000
(AB2016 -203)
Sidhu moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Browne, Mann, and Sidhu (3)
Nays: None (0)
3. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
NEW JAIL FACILITY USE AGREEMENT BETWEEN WHATCOM COUNTY AND
THE CITY OF LYNDEN EFFECTIVE JULY 1, 2016 (AB2016 -204)
Mann moved to recommend approval to the full Council.
Finance and Administrative Services Committee, 6/28/2016, Page 2
Tyler Schroeder, Executive's Office, answered questions about the rate in the Unified
Fee Schedule (UFS).
The motion carried by the following vote:
Ayes: Browne, Mann, and Sidhu (3)
Nays: None (0)
4. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
NEW JAIL FACILITY USE AGREEMENT BETWEEN WHATCOM COUNTY AND
THE CITY OF BELLINGHAM EFFECTIVE JULY 1, 2016 (AB2016 -205)
Mann moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Browne, Mann, and Sidhu (3)
Nays: None (0)
5. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
NEW JAIL FACILITY USE AGREEMENT BETWEEN WHATCOM COUNTY AND
THE CITY OF BLAINE EFFECTIVE JULY 1, 2016 (AB2016 -206)
Mann moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Browne, Mann, and Sidhu (3)
Nays: None (0)
6. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
NEW JAIL FACILITY USE AGREEMENT BETWEEN WHATCOM COUNTY AND
THE CITY OF EVERSON EFFECTIVE JULY 1, 2016 (AB2016 -207)
Mann moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Browne, Mann, and Sidhu (3)
Nays: None (0)
7. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
NEW JAIL FACILITY USE AGREEMENT BETWEEN WHATCOM COUNTY AND
THE CITY OF FERNDALE EFFECTIVE JULY 1, 2016 (AB2016 -208)
Mann moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Browne, Mann, and Sidhu (3)
Nays: None (0)
8. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
NEW JAIL FACILITY USE AGREEMENT BETWEEN WHATCOM COUNTY AND
THE CITY OF SUMAS EFFECTIVE JULY 1, 2016 (AB2016 -209)
Mann moved to recommend approval to the full Council.
Finance and Administrative Services Committee, 6/28/2016, Page 3
1 The motion carried by the following vote:
2 Ayes: Browne, Mann, and Sidhu (3)
3 Nays: None (0)
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6 OTHER BUSINESS
7
8 There was no other business.
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11 ADJOURN
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13 The meeting adjourned at 11:41 a.m.
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27 Jill Nixon, Minutes Transcription
WHATCOM COUNTY COUNCIL
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RA Browne, Committee Chair
Finance and Administrative Services Committee, 6/28/2016, Page 4