HomeMy WebLinkAboutFinance for June 14 20161
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WHATCOM COUNTY COUNCIL
Finance and Administrative Services Committee
June 14, 2016
CALL TO ORDER
Committee Chair Rud Browne called the meeting to order at 11:17 a.m. in the
Council Chambers, 311 Grand Avenue, Bellingham, Washington.
ROLL CALL
Present: Rud Browne, Ken Mann, and Satpal Sidhu
Absent: None
Also Present: Todd Donovan, Cal Weimer, Barry Buchanan and Barbara Brenner
COUNTY EXECUTIVE'S REPORT
This item was not discussed.
COMMITTEE DISCUSSION AND RECOMMENDATIONS TO COUNCIL
1. REQUEST APPROVAL OF THE CITY OF BELLINGHAM'S REQUEST FOR
ECONOMIC DEVELOPMENT INVESTMENT PROGRAM GRANT FUNDING IN
SUPPORT OF THE WATERFRONT - GRANARY /LAUREL STREET PROJECT, IN
THE AMOUNT OF $1.1 MILLION (AB2016 -182)
Mann moved to recommend approval to the full Council.
Browne stated they have received information resolving the confusion about the
budget numbers.
The motion carried by the following vote:
Ayes: Browne, Mann, and Sidhu (3)
Nays: None (0)
Donovan stated he appreciates the Board's project score sheet and understands that
the history of this project precedes the score sheet.
2. ORDINANCE AMENDING WHATCOM COUNTY CODE CHAPTER 2.06.090 TO
REVISE MEDICAL EXAMINER ADVISORY COUNCIL MEMBERSHIP
DESIGNATION (AB2016 -188)
Mann moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Browne, Mann, and Sidhu (3)
Nays: None (0)
Finance and Administrative Services Committee, 6/14/2016, Page 1
1 3. ORDINANCE AMENDING ORDINANCE 2011 -049 (ESTABLISHMENT OF THE
2 LUMMI NATION FERRY LEASE FUND) TO ESTABLISH A PROJECT BASED
3 BUDGET AND APPROVE THE PROJECT BUDGET (AB2016 -189)
4
5 Sidhu moved to recommend adoption to the full Council.
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7 Joe Rutan, Public Works Department, answered questions about the location of the
8 specific leased lands.
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10 Jon Hutchings, Public Works Department Director, gave a staff report and answered
11 questions about matching funds from the Lummi Nation and the specific projects.
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13 Dan Gibson, Prosecutor's Office, explained the lease specifics for the tideland lease
14 and the upland lease. Both of those leases were part of the negotiation.
15
16 The motion carried by the following vote:
17 Ayes: Browne, Mann, and Sidhu (3)
18 Nays: None (0)
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20 4. ORDINANCE AMENDING WHATCOM COUNTY CODE 3.08, PURCHASING
21 SYSTEM (AB2016 -191)
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23 Jack Louws, County Executive, gave a staff report on the proposed new purchasing
24 policy.
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26 Jon Hutchings, Public Works Department Director, continued the staff report on the
27 Public Works Department challenges with the existing contract limits.
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29 Jim Karcher, Public Works Department, described the change order process and
30 answered questions on the implication of change order delays.
31
32 Dan Gibson, Prosecutor's Office, concluded the staff report on the legal issues,
33 Charter requirements, and how emergencies are defined.
34
35 Joe Rutan, Public Works Department, described an appropriate percentage of the
36 entire contract that will be spent on change orders.
37
38 The councilmembers discussed and staff answered questions about: the alternative
39 to this ordinance being the administration's ability to declare an emergency; prioritizing the
40 system of checks - and - balances over operational efficiency; the upper limit of the amount
41 that could be spent on a change order; whether the Council has any oversight of the
42 contracts; the various causes for change orders; applying the policy countywide, not just to
43 the Public Works Department; how often change orders are necessary; why amounts for
44 change orders aren't built into the contract contingency amount; whether there can be an
45 upper limit to each change order; the Council's ability to accept or reject bids, contracts,
46 and change orders, and; public transparency.
47
48 Browne moved to hold in committee.
49
50 The motion to hold carried by the following vote:
51 Ayes: Browne, Mann, and Sidhu (3)
52 Nays: None (0)
53
Finance and Administrative Services Committee, 6/14/2016, Page 2
1 5. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO AN
2 INTERLOCAL AGREEMENT BETWEEN THE WHATCOM COUNTY FLOOD
3 CONTROL ZONE DISTRICT (FCZD) AND DIKING DISTRICT #2 FOR SANDE-
4 WILLIAMS LEVEE REHABILITATION, IN THE AMOUNT OF $80,000 (AB2016-
5 175)
6
7 Sidhu moved to recommend approval to the Whatcom County Flood Control Zone
8 District Board of Supervisors.
9
10 The motion carried by the following vote:
11 Ayes: Browne, Mann, and Sidhu (3)
12 Nays: None (0)
13
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15 COMMITTEE DISCUSSION
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17 1. DISCUSSION REGARDING PRIMARY ELECTION VOTERS' PAMPHLET
18 (AB2016 -199)
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20 The councilmembers discussed whether they want to spend more on a larger voters'
21 pamphlet.
22
23 Mann moved to recommend that the full Council request the Auditor to publish the
24 full, larger voters' pamphlet.
25
26 The motion carried by the following vote:
27 Ayes: Browne, Mann, and Sidhu (3)
28 Nays: None (0)
29
30
31 COMMITTEE DISCUSSION AND RECOMMENDATIONS TO COUNCIL
32
33 6. RESOLUTION ESTABLISHING A ]AIL STAKEHOLDER WORKGROUP (AB2016-
34 179)
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36 Buchanan gave a staff report.
37
38 Browne suggested an amendment, "Now, Therefore, Be It Resolved... funding of
39 operating expenses between jurisdictions."
40
41 The councilmembers discussed who should decide how big a new jail should be,
42 whether the work group should specifically determine the financing method and the jail size,
43 requiring the citizen members to have expertise in construction or another field related to
44 the topic, and the difference between specifying jail size and number of beds.
45
46 Sidhu stated make three bullet points for the work group to address: 1. size and
47 cost, 2. funding mechanism, and 3. allocation of expenses.
48
49 Mann stated focus on the financial agreements. He suggested an amendment,
50 "...required for development of a new jail, including the Vim- aftl— asse6ated -re
51 €aeolity, funding mechanism and the allocation of operating expenses between jurisdictions."
52
Finance and Administrative Services Committee, 6/14/2016, Page 3
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Browne suggested an amendment, "...to address provide a recommendation to the
Council on the financial agreements...."
Buchanan stated he will incorporate suggested amendments from councilmembers
and provide a substitute resolution to the full Council.
COUNCIL "CONSENT AGENDA" ITEMS
1. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
MEMORANDUM OF AGREEMENT BETWEEN WHATCOM COUNTY AND THE
SUDDEN VALLEY COMMUNITY ASSOCIATION TO APPROVE THE USE OF THE
SUDDEN VALLEY STORMWATER AND PHOSPHORUS MITIGATION PLAN TO
FULFILL THE REQUIREMENT OF WHATCOM COUNTY CODE 20.51.420(1)(H)
(AB2016 -193)
Mann moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Browne, Mann, and Sidhu (3)
Nays: None (0)
2. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND GEOTEST SERVICES, INC. FOR
MATERIAL SAMPLE COLLECTION, ON -SITE MATERIAL INSPECTION, ON -SITE
CONSTRUCTION INSPECTION, THE TESTING OF CONCRETE, HOT MIX
ASPHALT, AGGREGATES AND OTHER CONSTRUCTION MATERIALS FOR
VARIOUS WHATCOM COUNTY PUBLIC WORKS PROJECTS IN THE 2016 -2017
PROGRAM YEARS, IN THE AMOUNT OF $300,000 (AB2016 -194)
Sidhu moved to recommend approval to the full Council.
Jim Karcher, Public Works Department, answered questions about how testing and
inspection are done.
The motion carried by the following vote:
Ayes: Browne, Mann, and Sidhu (3)
Nays: None (0)
3. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO AMEND THE
ADVANCED LIFE SUPPORT (ALS) AGREEMENT BETWEEN WHATCOM COUNTY
AND THE CITY OF BELLINGHAM SPECIFICALLY FOR THE PURPOSE OF
INCREASING THE ANNUAL SERVICE FEE IN 2017 SHOULD THE EMS LEVY NOT
PASS (THE INCREASE IS CONSISTENT WITH CPI -U INFLATION MULTIPLIED
BY 1.15 AS OUTLINED IN SECTION 5(C) OF THE ALS AGREEMENT) (AB2016-
195)
Mann moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Browne, Mann, and Sidhu (3)
Nays: None (0)
Finance and Administrative Services Committee, 6/14/2016, Page 4
1
2 OTHER BUSINESS
3
4 There was no other business.
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6
7 ADJOURN
8
9 The meeting adjourned at 12:49 p.m.
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23 Jill Nixon, Minutes Transcription
WHATCOM COUNTY COUNCIL
WHAT OM COUNTY, WASHINGTON
Rua Browne, Committee Chair
Finance and Administrative Services Committee, 6/14/2016, Page 5