HomeMy WebLinkAboutFinance March 22 20161
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WHATCOM COUNTY COUNCIL
Finance and Administrative Services Committee
March 22, 2016
CALL TO ORDER
Committee Chair Rud Browne called the meeting to order at 11:37 a.m. in the
Council Chambers, 311 Grand Avenue, Bellingham, Washington.
ROLL CALL
Present: Rud Browne, Ken Mann, and Satpal Sidhu
Absent: None
Also Present: Todd Donovan, Carl Weimer, and Barry Buchanan
COUNTY EXECUTIVE'S REPORT
Jack Louws, County Executive, stated there are no reports today.
SPECIAL PRESENTATION
1. QUARTERLY FINANCE REPORT AND PROJECT BUDGET UPDATE (AB2016-
122)
Brad Bennett, Administrative Services Department, submitted a handout (on file)
and reported on the quarterly finance report and project budgets.
Jack Louws, County Executive, answered questions.
The councilmembers discussed the reason for increased revenue, sales tax revenue
shifts, revenue levels compared to the economic downturn in 2008 and 2009, the current
interest rate received on deposits, updating the County's performance metrics program, and
other funding sources.
Louws continued the staff report and stated they've controlled expenses and raised
the ending general fund balance. He credited department directors and other elected
officials, who have well- managed their budgets. The administration may use some of those
funds to address infrastructure challenges with several County buildings.
COMMITTEE DISCUSSION AND RECOMMENDATIONS TO COUNCIL
1. ORDINANCE AMENDING THE 2016 WHATCOM COUNTY BUDGET, SIXTH
REQUEST, IN THE AMOUNT OF $115,620 (AB2016 -117)
Sidhu moved to recommend adoption to the full Council.
The motion carried by the following vote:
Ayes: Browne, Mann, and Sidhu (3)
Nays: None (0)
Finance and Administrative Services Committee, 3/22/2016, Page 1
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COUNCIL "CONSENT AGENDA" ITEMS
1. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT FOR SERVICES AGREEMENT BETWEEN WHATCOM COUNTY AND
WHATCOM DISPUTE RESOLUTION CENTER TO PROVIDE COORDINATION OF
SUPERVISED VISITATION SERVICES, IN THE AMOUNT OF $65,000 (AB2016-
123)
Mann moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Browne, Mann, and Sidhu (3)
Nays: None (0)
2. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT FOR SERVICES AGREEMENT BETWEEN WHATCOM COUNTY AND
TETRA TECH INC. TO PROVIDE ENGINEERING DESIGN SERVICES FOR A
REPLACEMENT INLET STRUCTURE PROJECT IN THE COTTONWOOD COURT
NEIGHBORHOOD OF BIRCH BAY, IN THE AMOUNT OF $51,302 (AB2016 -124)
Sidhu moved to recommend approval to the Whatcom County Flood Control Zone
District Board of Supervisors.
The motion carried by the following vote:
Ayes: Browne, Mann, and Sidhu (3)
Nays: None (0)
3. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
COOPERATIVE PURCHASING AGREEMENT BETWEEN WHATCOM COUNTY AND
WASHINGTON DEPARTMENT OF NATURAL RESOURCES FOR ACQUISITION
OF HIGH - RESOLUTION LIDAR TOPOGRAPHIC SURVEY DATA, IN THE
AMOUNT OF $85,000 (AB2016 -125)
Mann moved to recommend approval to the Whatcom County Flood Control Zone
District Board of Supervisors.
The motion carried by the following vote:
Ayes: Browne, Mann, and Sidhu (3)
Nays: None (0)
4. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT AMENDMENT BETWEEN WHATCOM COUNTY AND WASHINGTON
STATE DEPARTMENT OF TRANSPORTATION FOR THE COUNTY ROADWAY
SAFETY PROGRAM, IN THE AMOUNT OF $695,000 (AB2016 -126)
Sidhu moved to recommend approval to the full Council. He asked about the
program.
Joe Rutan, Public Works Department, gave a staff report.
The motion carried by the following vote:
Ayes: Browne, Mann, and Sidhu (3)
Nays: None (0)
Finance and Administrative Services Committee, 3/22/2016, Page 2
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S. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT AMENDMENT BETWEEN WHATCOM COUNTY AND TRANTECH
ENGINEERING, LLC TO PROVIDE FOR THE DESIGN AND PREPARATION OF
PLANS, SPECIFICATIONS, AND COST ESTIMATE FOR A PERMANENT BRIDGE
REPLACEMENT OF THE EXISTING SLATER ROAD /JORDAN CREEK CULVERT,
IN THE AMOUNT OF $397,838.50 (AB2016 -127)
Mann moved to recommend approval to the full Council.
James Lee, Public Works Department, gave a staff report on emergency work done
recently, submitted a copy of the emergency contract (on file) and answered questions.
The councilmembers discussed when the actual project work would start, redoing
last year's work due to an increased amount of water at the site, whether any of the work
done was under warranty.
The motion carried by the following vote:
Ayes: Browne, Mann, and Sidhu (3)
Nays: None (0)
6. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND ACTION CLEANING SERVICES
FOR THE CUSTODIAL SERVICES AT WHATCOM COUNTY SATELLITE
BUILDINGS, IN THE AMOUNT OF $168,888 PER YEAR FOR THREE YEARS
(AB2016 -128)
Sidhu moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Browne, Mann, and Sidhu (3)
Nays: None (0)
7. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO AWARD BID #16 -10
AND ENTER INTO A CONTRACT FOR 2016 HOT MIX ASPHALT PRELEVEL AT
VARIOUS LOCATIONS TO THE LOWEST BIDDER, GRANITE CONSTRUCTION,
IN AN AMOUNT NOT TO EXCEED $1,630,565.81 (AB2016 -129)
Sidhu moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Browne, Mann, and Sidhu (3)
Nays: None (0)
8. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO AWARD BID #16 -09
AND ENTER INTO A CONTRACT FOR THE SUPPLY OF ASPHALTIC EMULSIONS
(ROAD OIL) USED BY MAINTENANCE AND OPERATIONS FOR THE CHIP
SEALING PROGRAM TO THE LOWEST BIDDER, HUSKY MARKETING, IN AN
AMOUNT NOT TO EXCEED $1,107,000 (AB2016 -130)
Mann moved to recommend approval to the full Council.
Finance and Administrative Services Committee, 3/22/2016, Page 3
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The motion carried by the following vote:
Ayes: Browne, Mann, and Sidhu (3)
Nays: None (0)
9. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO PURCHASE
WATERBORNE TRAFFIC LINE PAINT USING AN INTERLOCAL AGREEMENT
WITH PIERCE COUNTY, IN AN AMOUNT NOT TO EXCEED $600,000 (AB2016-
131)
Sidhu moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Browne, Mann, and Sidhu (3)
Nays: None (0)
OTHER BUSINESS
There was no other business.
ADJOURN
The meeting adjourned at 12:00 p.m.
ATTEST:
Dana Brown- Davis, Council Clerk
Jill Nixon, Minutes Transcription
WHATCOM COUNTY COUNCIL
WHATCOM COUNTY, WASHINGTON
Rud Browne, Committee Chair
Finance and Administrative Services Committee, 3/22/2016, Page 4