HomeMy WebLinkAboutFinance January 26 20161
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WHATCOM COUNTY COUNCIL
Finance and Administrative Services Committee
January 26, 2016
CALL TO ORDER
Committee member Rud Browne called the meeting to order at 11:00 a.m. in the
Council Chambers, 311 Grand Avenue, Bellingham, Washington.
ROLL CALL
Present: Ken Mann, Rud Browne, and Satpal Sidhu
Absent: None
Also Present: Barbara Brenner, Carl Weimer, Todd Donovan, and Barry
Buchanan
SPECIAL ORDER OF BUSINESS
1. NOMINATION AND APPOINTMENT OF COMMITTEE CHAIR (AB2016 -021)
Mann moved to nominate and appoint Councilmember Browne.
The motion carried by the following vote:
Ayes: Mann, Browne, and Sidhu (3)
Nays: None (0)
EXECUTIVE REPORT
Jack Louws, County Executive, reported on the following items:
• Capital facilities update
• Emergency Medical Service (EMS) work group recommendations
• An upcoming visit to the legislative delegation in Olympia
COMMITTEE DISCUSSION AND RECOMMENDATIONS TO COUNCIL
1. ORDINANCE AMENDING THE 2016 WHATCOM COUNTY BUDGET, THIRD
REQUEST (AB2016 -049)
Mann moved to recommend approval to the full Council
The motion carried by the following vote:
Ayes: Mann, Browne, and Sidhu (3)
Nays: None (0)
Finance and Administrative Services Committee, 1/26/2016, Page 1
COUNCIL " "CONSENT AGENDA" ITEMS
1. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT FOR SERVICES BETWEEN WHATCOM COUNTY AND GALLAGHER
BENEFIT SERVICES, INC., TO STUDY THE COMPENSATION AND
CLASSIFICATION OF POSITIONS COVERED BY THE UNREPRESENTED
RESOLUTION, IN THE AMOUNT OF $32,500 (AB2016 -052)
Mann moved to recommend approval to the full Council.
Nan Kallunki, Administrative Services Department, answered questions about the
purpose of the contract and stated the County has not had an outside entity look at the
compensation package since 2008. She gave a summary of what the vendor will do for the
County, what factors the contractor will review, comparing the public sector and the private
sector, and what methods they will use.
Jack Louws, County Executive, stated the County has not done a good comparison
study, and this gives the County a chance to have an unbiased opinion. An organization
needs to do this type of study periodically.
The motion carried by the following vote:
Ayes: Mann, Browne, and Sidhu (3)
Nays: None (0)
2, REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO AN
INTERLOCAL COOPERATIVE AGREEMENT BETWEEN WHATCOM COUNTY AND
SKAGIT COUNTY TO PROVIDE MUTUAL ASSISTANCE OF LABOR, EQUIPMENT,
OR MATERIALS TO MINOR PROJECTS ON A REIMBURSABLE BASIS FOR ROAD
MAINTENANCE ACTIVITIES (AB2016 -053)
Sidhu moved to recommend approval to the full Council.
Brenner asked if the contribution is equal between Skagit and Whatcom County.
Joe Rutan, Public Works, stated Skagit does a little more maintenance than Whatcom
County.
The motion carried by the following vote:
Ayes: Mann, Browne, and Sidhu (3)
Nays: None (0)
3. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT AMENDMENT BETWEEN WHATCOM COUNTY AND STELLAR J
CORPORATION FOR A PLANT MATERIAL SUBSTITUTION, REDUCE IN -FILL
WALL DRILLING, REDUCED TOUCH UP PAINTING, ADDITIONAL OVERHEAD
AND WELD INSPECTION COSTS, IN THE AMOUNT OF $33,096 (AB2016 -054)
time.
Mann moved to recommend approval to the full Council.
Brenner asked why they are paying more while there are reductions at the same
Finance and Administrative Services Committee, 1/26/2016, Page 2
1 Joe Rutan, Public Works, stated it is a reconciliation change order at the end of a $3
2 million project, in the amount of one percent of the contract total. Change orders are
3 usually about four percent.
4
5 Donovan asked about County contract and purchasing processes.
6
7 Jack Louws, County Executive, described the County's rules for contract processing
8 and change orders. He will soon discuss with the Council the purchasing policy,
9 appropriations, and contracts about making the processes more efficient.
10
11 The motion carried by the following vote:
12 Ayes: Mann, Browne, and Sidhu (3)
13 Nays: None (0)
14
15 4. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO AN
16 AMENDED LEASE AGREEMENT BETWEEN WHATCOM COUNTY AND WHATCOM
17 SPORTS AND RECREATION FOR THE USE OF NORTHWEST SOCCER PARK TO
18 INCLUDE NAMING RIGHTS TO RECOGNIZE A MAJOR DONOR AND
19 ASSUMPTION OF THE ADJOINING IMPROVEMENTS AND AREA LEASED TO
20 THE BOYS AND GIRLS CLUB (AB2016 -055)
21
22 Sidhu moved to recommend approval to the full Council.
23
24 Mike McFarlane, Parks and Recreation Department Director, stated the contract does
25 not include the land leased to the Boys and Girls Club as referenced in the replacement
26 Exhibit A of the contract.
27
28 Mann asked about naming rights for public land and if there are any other County
29 facilities where the naming rights have been sold. McFarlane stated it's not unusual to
30 name sports and athletic complexes if there is a major donation or capital improvement as a
31 result of a public /private partnership. They have not done that in the County park system,
32 and there isn't a policy on naming rights. It was specifically and narrowly written into this
33 agreement to allow for this one -time name change of the park in lieu of consideration.
34
35 Lance Calloway, Sports Commission, answered questions about the naming rights
36 and the donation.
37
38 Mann moved to hold in committee for two weeks to get more information out to the
39 public, and see if there is any feedback.
40
41 Sidhu stated it would be good to come up with a donation and naming procedure for
42 the future.
43
44 Jack Louws, County Executive, stated the County is granting the naming rights to the
45 Northwest Soccer Park. It is comparable to the City of Lynden's swimming pool, which is
46 leased to the YMCA. The County isn't granting the naming rights to Phillips 66, but to the
47 person leasing and operating the facility.
48
49 Browne stated he supports fair and reasonable public /private partnerships. He asked
50 about the expectations for Phillips 66 and to know if the cost of meeting those expectations,
51 such as the electronic scoreboard, is deducted from their donation. The County needs to
52 have a policy for how to do these things. He asked what the net benefit to the community is
53 and stated it's necessary to have a contract that is normal and customary to get a fair rate.
54 Include the cost of their expectations in the contract.
Finance and Administrative Services Committee, 1/26/2016, Page 3
The motion to hold in committee carried by the following vote:
Ayes: Mann, Browne, and Sidhu (3)
Nays: None (0)
Browne moved to request that the County Executive develop a policy based on
what other jurisdictions do.
Louws stated he will work with the Council's policy analyst to do that work.
The motion carried by the following vote:
Ayes: Mann, Browne, and Sidhu (3)
Nays: None (0)
S. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
PURCHASE AND SALE AGREEMENT WITH THE LUMMI ISLAND HERITAGE
TRUST TO ACQUIRE A PUBLIC ACCESS AND CONSERVATION EASEMENT ON
THE FORMER 105 ACRE QUARRY SITE ON LUMMI ISLAND, IN THE AMOUNT
OF $400,000 (AB2016 -056)
Sidhu moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Mann, Browne, and Sidhu (3)
Nays: None (0)
6. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO APPROVE THE
PURCHASE OF LIGHT BARS AND ACCESSORIES, ON AN AS- NEEDED BASIS,
USING WASHINGTON STATE CONTRACT #08213 THROUGH VENDORS
CARSON MANUFACTURING COMPANY INC., CODE 3, INC., SOUNDOFF
SIGNAL, STAR HEADLIGHT & LANTERN COMPANY INC., AND WHELEN
ENGINEERING COMPANY, IN AN AMOUNT NOT TO EXCEED $150,000
(AB2016 -057)
Mann moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Mann, Browne, and Sidhu (3)
Nays: None (0)
7. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO APPROVE THE
PURCHASE OF TRAFFIC LINE PAINT, ON AN AS- NEEDED BASIS, USING
WASHINGTON STATE CONTRACT #07609 THROUGH VENDOR ALPINE
PRODUCTS, IN AN AMOUNT NOT TO EXCEED $500,000 (AB2016 -058)
Sidhu moved to recommend approval to the full Council.
Brenner asked if the County can use some of the paint to paint the circles on the
roundabouts.
Joe Rutan, Public Works Department, stated they can use County paint on the
County's roundabouts. They will have to work with the State on their roundabouts. He
described changes in some of the roundabouts to deal with certain problems.
Finance and Administrative Services Committee, 1/26/2016, Page 4
1
2 The motion carried by the following vote:
3 Ayes: Mann, Browne, and Sidhu (3)
4 Nays: None (0)
5
6 8. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO APPROVE A
7 CONTRACT BETWEEN WHATCOM COUNTY AND MICHAEL BOBBINK LAND USE
8 SERVICES, INC., FOR HEARING EXAMINER SERVICES, IN THE AMOUNT OF
9 $88,783.32 (AB2016 -051)
10
11 Sidhu moved to recommend approval to the full Council.
12
13 The motion carried by the following vote:
14 Ayes: Mann, Browne, and Sidhu (3)
15 Nays: None (0)
16
17 9. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
18 CONTRACT BETWEEN WHATCOM COUNTY AND THE PORT OF BELLINGHAM
19 FOR EDI FUNDING IN THE AMOUNT OF $3,000,000, AS RECOMMENDED BY
20 THE EDI BOARD, FOR SUPPORT OF THE ALL AMERICAN MARINE EXPANSION
21 PROJECT, AS A LOAN IN THE AMOUNT OF $2,000,000 AND A GRANT IN THE
22 AMOUNT OF $1,000,000 (AB2016 -059)
23
24 Mann moved to recommend approval to the full Council.
25
26 Brenner asked if the original proposal was for a $2 million grant and $1 million loan.
27
28 Rob Fix, Port of Bellingham, stated the application was originally for a $2 million loan
29 and $1 million grant.
30
31 The motion carried by the following vote:
32 Ayes: Mann, Browne, and Sidhu (3)
33 Nays: None (0)
34
35 10. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
36 CONTRACT BETWEEN WHATCOM COUNTY AND SOFTRESOURCES LLC FOR
37 PERMIT TRACKING AND DATA MANAGEMENT SOFTWARE CONSULTING, IN
38 THE AMOUNT OF $85,115 (AB2016 -060)
39
40 Mann moved to recommend approval to the full Council.
41
42 Linda Twitchell, Building Industry Association, stated include user groups to help
43 develop performance metrics and transparency.
44
45 Browne submitted a handout and spoke in support of the request.
46
47 The following staff spoke and answered questions:
48 • Tyler Schroder, County Executive's Office, gave a staff report
49 • Jack Louws, County Executive
50 0 Perry Rice, Information Technology, introduced the contractor, Mr. Arnesen
51
52
Finance and Administrative Services Committee, 1/26/2016, Page 5
1 The councilmembers discussed online tools that other counties employ for parcel and
2 geographic information system (GIS) information.
3
4 Spencer Arnesen, Soft Resources, gave a summary of the project and answered
5 questions about easing the permitting process for citizens.
6
7 The motion carried by the following vote:
8 Ayes: Mann, Browne, and Sidhu (3)
9 Nays: None (0)
10
11 11. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
12 CUSTODIAL AGREEMENT BETWEEN WHATCOM COUNTY AND SOUTH FORK
13 VALLEY COMMUNITY ASSOCIATION FOR OPERATION AND SCHEDULING OF
14 THE VAN ZANDT COMMUNITY HALL AND JOSH VANDERYACHT PARK, IN THE
15 AMOUNT OF $1,000 ANNUALLY (AB2016 -061)
16
17 Sidhu moved to recommend approval to the full Council
18
19 The motion carried by the following vote:
20 Ayes: Mann, Browne, and Sidhu (3)
21 Nays: None (0)
22
23 12. RESOLUTION ACCEPTING THE TREASURER'S LIST OF PETITIONS FOR
24 PROPERTY TAX REFUNDS (AB2016 -067)
25
26 Mann moved to recommend approval to the full Council
27
28 Brenner asked if all the acronyms could be spelled out.
29
30 Mark Bauthues, Treasurer's Office, answered questions about property formerly
31 owned by Trillium.
32
33 The motion carried by the following vote:
34 Ayes: Mann, Browne, and Sidhu (3)
35 Nays: None (0)
36
37 13. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
38 CONTRACT BETWEEN WHATCOM COUNTY AND STATUS ELECTRICAL FOR A
39 REPACEMENT SECURITY SYSTEM FOR THE JAIL WORK CENTER, IN THE
40 AMOUNT OF $67,470.10 (AB2016 -071)
41
42 Sidhu moved to recommend approval to the full Council
43
44 The motion carried by the following vote:
45 Ayes: Mann, Browne, and Sidhu (3)
46 Nays: None (0)
47
48
49 OTHER BUSINESS
50
51 There was no other business.
52
53
Finance and Administrative Services Committee, 1/26/2016, Page 6
1 ADJOURN
2
3 The meeting adjourned at 12:10 p.m.
6 ATTEST�.. • ',
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12 Darrel BrQWP -Dc vis, Cqu'ncil Clerk
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17 Jill Nixon, Minutes Transcription
WHATCOM COUNTY COUNCIL
WHAT M CO ' "TY, WASHINGTON
Ru Browne, Committee Chair
Finance and Administrative Services Committee, 1/26/2016, Page 7