HomeMy WebLinkAboutFinance December 8 20151 WHATCOM COUNTY COUNCIL
2 Finance and Administrative Services Committee
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4 December 8, 2015
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6 CALL TO ORDER
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8 Committee Chair Rud Browne called the meeting to order at 11:05 a.m. in the
9 Council Chambers, 311 Grand Avenue, Bellingham, Washington.
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12 ROLL CALL
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14 Present: Rud Browne, Barry Buchanan, and Satpal Sidhu
15 Absent: None
16 Also Present: Pete Kremen, Carl Weimer, and Barbara Brenner
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19 COUNTY EXECUTIVE'S REPORT
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21 Jack Louws, County Executive, reported on the following items:
22 • Completing work on the Lake Whatcom total maximum daily load (TMDL) and
23 clarification document.
24 • Improvements to the soccer fields on Northwest Road.
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26 Lance Calloway, Whatcom Sports and Recreation Executive Director, spoke about the
27 upgrades to the soccer facility.
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29 The councilmembers discussed materials used on the artificial turf on athletic fields.
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32 COMMITTEE DISCUSSION AND RECOMMENDATIONS TO COUNCIL
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34 1. RESOLUTION AMENDING RESOLUTION NO. 2014 -067 IN THE MATTER OF
35 ADOPTING A SALARY SCHEDULE AND POLICIES FOR UNREPRESENTED
36 WHATCOM COUNTY EMPLOYEES EFFECTIVE JANUARY 1, 2015, THROUGH
37 DECEMBER 31, 2016 (AB2015 -350)
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39 Jack Louws, County Executive, gave a staff report and stated the resolution is as
40 presented.
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42 Buchanan moved to recommend approval to the full Council.
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44 The motion carried by the following vote;
45 Ayes: Browne, Buchanan, and Sidhu (3)
46 Nays: None (0)
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49 2. RESOLUTION ORDERING THE CANCELLATION OF ACCOUNTS RECEIVABLE
50 MORE THAN A YEAR OLD (AB2015 -358)
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52 Tyler Schroeder, Executive's Office, gave a staff report and stated the accounts
53 receivable have been determined uncollectible by the collection company after six years.
Finance and Administrative Services Committee, 12/8/2015, Page 1
Once the Comprehensive Plan and Critical Areas updates are complete, staff will begin to
review code enforcement policies and mechanisms. They use fines to get people into
compliance. In most cases, it works. All the review fees in the list happened on permits
that the Planning Department never issued.
Brad Bennett, Administrative Services Department, answered questions.
The councilmembers discussed issuing liens on very high amounts, creating statutory
authority to impose liens, adjusting the policy for writing off the accounts receivable, not
cancelling fines when landowners come into compliance, and the process for cancelling
accounts receivable.
Sidhu moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
3. ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF A PLAN OF
CONVERSION, ARTICLES OF CONVERSION, A CERTIFICATE OF FORMATION,
AND A BEHAVIORAL HEALTH ORGANIZATION (BHO) INTERLOCAL
OPERATING AGREEMENT IN CONNECTION WITH THE CONVERSION OF
NORTH SOUND MENTAL HEALTH ADMINISTRATION (AB2015 -360)
Buchanan moved to recommend approval to the full Council.
Anne Deacon, Health Department, gave a staff report on the reason for the change.
The motion carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
4. ORDINANCE AMENDING THE 2015 WHATCOM COUNTY BUDGET,
THIRTEENTH REQUEST, IN THE AMOUNT OF $88,554 (AB2015 -361)
Sidhu moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
5. ORDINANCE AMENDING THE 2016 WHATCOM COUNTY BUDGET, SECOND
REQUEST, IN THE AMOUNT OF $188,333 (AB2015 -362)
Buchanan moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
6. DISCUSSION AND REQUEST FOR APPROVAL OF PROJECT SCOPE
MODIFICATIONS FOR THE PORT OF BELLINGHAM'S EDI FUNDED ALL
AMERICAN MARINE EXPANSION PROJECT (AB2015 -286A)
Finance and Administrative Services Committee, 12/8/2015, Page 2
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Sidhu moved to recommend approval to the full Council.
Rob Fix, Port of Bellingham, reported on circumstances creating a project delay and
the benefits of the project's changes.
The councilmembers discussed whether the Port owns the land, American Marine
moving out of its Fairhaven location, and where the boats will launch.
The motion carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
7. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT AMENDMENT BETWEEN WHATCOM COUNTY AND
ENVIRONMENTAL SCIENCE ASSOCIATES, INC., FOR ENVIRONMENTAL
PERMITTING, MODIFICATIONS TO PROJECT ELEMENTS, SURVEYING, AND
DESIGN EFFORTS FOR A FISH PASSAGE STRUCTURE, IN THE AMOUNT OF
$109,434 (AB2015 -373)
Buchanan moved to recommend approval to the full Council.
Jim Karcher, Public Works Department, submitted and read from a handout (on file)
and gave a staff report.
The councilmembers discussed who they are negotiating with for rights -of -way,
whether they have identified anything unusual through the design process that would
require additional funding, and what happens if they find cultural artifacts at the site.
The motion carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
COUNCIL "CONSENT AGENDA" ITEMS
1. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT AMENDMENT BETWEEN WHATCOM COUNTY AND NORTHWEST
REGIONAL COUNCIL TO CONTINUE A BRIDGE ADDENDUM ENACTED IN
SEPTEMBER OF 2015 TO INCLUDE JUVENILE DETENTION IN THE CONTRACT,
IN THE AMOUNT OF $46,780, FOR A TOTAL AMENDED CONTRACT, IN THE
AMOUNT OF $1,129,580 (AB2015 -372)
Buchanan moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
2. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO AN
AMENDMENT TO A MEMORANDUM OF AGREEMENT BETWEEN WHATCOM
COUNTY AND WASHINGTON STATE UNIVERSITY TO PROVIDE SALARY AND
SUPPORT TO PROVIDE AN EXTENSION PROGRAM, IN THE AMOUNT OF
Finance and Administrative Services Committee, 12/8/2015, Page 3
$142,811, FOR A TOTAL AMENDED AGREEMENT, IN THE AMOUNT OF
$1,409,098.90 (AB2015 -374)
Sidhu moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
3. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
LOCAL AGENCY PARTICIPATING AGREEMENT BETWEEN WHATCOM COUNTY
AND THE WASHINGTON STATE DEPARTMENT OF TRANSPORTATION FOR
GRINDING AND HOT MIX ASPHALT RESURFACING ON A PORTION OF BIRCH
BAY LYNDEN ROAD, IN THE AMOUNT OF $45,100 (AB2015 -375)
Buchanan moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
4. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO AN
INTERLOCAL AGREEMENT BETWEEN WHATCOM COUNTY AND WHATCOM
COUNTY FIRE PROTECTION DISTRICT NO. it FOR FIRE PROTECTION
SERVICES FOR COUNTY OWNED FACILITIES AND IMPROVEMENTS ON
LUMMI ISLAND (AB2015 -376)
Sidhu moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
S. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND KPFF CONSULTING
ENGINEERS FOR THE DESIGN OF THE ROBERTS ROAD /ANDERSON CREEK
BRIDGE NO. 249 REPLACEMENT PROJECT, IN THE AMOUNT OF $149,578.36
(AB2015 -377)
Buchanan moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
6. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
GRANT AGREEMENT BETWEEN WHATCOM COUNTY AND THE WASHINGTON
STATE DEPARTMENT OF ECOLOGY TO FUND DESIGN AND CONSTRUCTION OF
THE CEDAR HILLS - EUCLID STORMWATER IMPROVEMENTS PROJECT, IN THE
AMOUNT OF $665,586 (AB2015 -378)
Sidhu moved to recommend approval to the full Council.
Finance and Administrative Services Committee, 12/8/2015, Page 4
The motion carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
7. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND THE OPPORTUNITY COUNCIL
FOR CARE NAVIGATION SERVICES FOR FAMILIES OF SPECIAL NEEDS
CHILDREN AND YOUTH, IN THE AMOUNT OF $29,000 (AB2015 -379)
Buchanan moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
S. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT AMENDMENT BETWEEN WHATCOM COUNTY AND CATHOLIC
COMMUNITY SERVICES TO FUND THE PROVISION OF HOUSING CASE
MANAGEMENT SERVICES IN ASSOCIATION WITH THE WHATCOM HOMELESS
SERVICE CENTER, IN THE AMOUNT OF $222,034 (AB2015 -380)
Sidhu moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
9. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT AMENDMENT BETWEEN WHATCOM COUNTY AND NORTHWEST
YOUTH SERVICES TO FUND THE PROVISION OF HOUSING CASE
MANAGEMENT SERVICES IN ASSOCIATION WITH THE WHATCOM HOMELESS
SERVICE CENTER, IN THE AMOUNT OF $160,910 (AB2015 -381)
Buchanan moved to recommend approval to the full Council.
The following people answered questions:
• Anne Deacon, Health Department
• Barbara Johnson- Vinna, Health Department
Councilmembers discussed the cost per individual, whether there is a more efficient
way to provide housing, keeping track of whether people keep their housing over time, how
society pays for the public health problem of homelessness, the importance of creating
long -term investments, providing services to homeless youth, and documenting results and
financial success.
The motion carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
10. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND WESTERN WASHINGTON
UNIVERSITY FOR USE OF THE PLANTATION RIFLE RANGE TO PROVIDE
Finance and Administrative Services Committee, 12/8/2015, Page 5
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FIREARMS QUALIFICATIONS FOR COMMISSIONED AND NON -
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COMMISSIONED PERSONNEL, IN THE AMOUNT OF $5,042.50 (AB2015 -382)
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Sidhu moved to recommend approval to the full Council.
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The councilmembers asked what are noncommissioned personnel.
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Christ Thomsen, Parks Department, answered questions.
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The motion carried by the following vote:
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Ayes: Browne, Buchanan, and Sidhu (3)
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Nays: None (0)
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REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
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CONTRACT FOR SERVICES AGREEMENT BETWEEN WHATCOM COUNTY AND
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BIRCH BAY CHAMBER OF COMMERCE FOR OPERATIONAL EXPENSES
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INCURRED IN THE PROMOTION OF TOURISM, IN THE AMOUNT OF $70,465
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(AB2015 -383)
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Buchanan moved to recommend approval to the full Council.
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The motion carried by the following vote:
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Ayes: Browne, Buchanan, and Sidhu (3)
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Nays: None (0)
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REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
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CONTRACT FOR SERVICES AGREEMENT BETWEEN WHATCOM COUNTY AND
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MT. BAKER FOOTHILLS CHAMBER OF COMMERCE FOR OPERATIONAL
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EXPENSES INCURRED IN THE PROMOTION OF TOURISM, IN THE AMOUNT OF
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$62,202 (AB2015 -384)
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Sidhu moved to recommend approval to the full Council.
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The motion carried by the following vote:
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Ayes: Browne, Buchanan, and Sidhu (3)
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Nays: None (0)
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REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
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CONTRACT FOR SERVICES AGREEMENT BETWEEN WHATCOM COUNTY AND
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BELLINGHAM WHATCOM COUNTY TOURISM FOR TOURISM PROMOTION, IN
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THE AMOUNT OF $250,000 (AB2015 -385)
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Buchanan moved to recommend approval to the full Council.
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The motion carried by the following vote:
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Ayes: Browne, Buchanan, and Sidhu (3)
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Nays: None (0)
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REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
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CONTRACT FOR SERVICES AGREEMENT BETWEEN WHATCOM COUNTY AND
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BELLINGHAM WHATCOM CHAMBER OF COMMERCE FOR TOURISM
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PROMOTION, IN THE AMOUNT OF $35,000 (AB2015 -386)
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Finance and Administrative Services Committee, 12/8/2015, Page 6
1 Sidhu moved to recommend approval to the full Council.
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3 Jack Louws, County Executive, answered questions.
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5 The councilmembers discussed a recent presentation about the economic benefits of
6 the recreation industry, who on the County staff liaisons with the tourism boards, and a
7 meeting scheduled in 2016 among the local jurisdictions and tourism industry.
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9 The motion carried by the following vote:
10 Ayes: Browne, Buchanan, and Sidhu (3)
11 Nays: None (0)
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13 15. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
14 CONTRACT FOR SERVICES AGREEMENT BETWEEN WHATCOM COUNTY AND
15 PUBLIC SAFETY TESTING, INC., TO CONDUCT BACKGROUND
16 INVESTIGATIONS ON CANDIDATES FOR EMPLOYMENT WITH THE SHERIFF'S
17 OFFICE, IN THE AMOUNT OF $32,000 (AB2015 -387)
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19 Buchanan moved to recommend approval to the full Council.
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21 The motion carried by the following vote:
22 Ayes: Browne, Buchanan, and Sidhu (3)
23 Nays: None (0)
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25 16. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO AWARD BID #15 -63
26 AND ENTER INTO A CONTRACT FOR THE COURTHOUSE AND CENTRAL PLAZA
27 ROOF PROJECTS TO THE LOWEST BIDDER, HYTECH ROOFING, INC., IN THE
28 AMOUNT OF $210,055.15 (AB2015 -388)
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30 Sidhu moved to recommend approval to the full Council.
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32 Jack Louws, County Executive, answered questions.
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34 The councilmembers discussed if this is to fix structural problems and when the
35 courthouse repairs will occur.
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37 The motion carried by the following vote:
38 Ayes: Browne, Buchanan, and Sidhu (3)
39 Nays: None (0)
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41 17. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO AWARD BID #15 -72
42 FOR THE SUPPLY OF FOUR 3/4 -TON EXTENDED CAB PICKUP TRUCKS TO THE
43 LOWEST BIDDER, CORWIN FORD, IN THE AMOUNT OF $123,457.57
44 (AB2015 -389)
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46 Buchanan moved to recommend approval to the full Council.
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48 Eric Schlehuber, Public Works Department, answered questions.
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50 The councilmembers discussed what this and the following three agenda items are
51 replacing and including the mileage.
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Finance and Administrative Services Committee, 12/8/2015, Page 7
The motion carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
18. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO AWARD BID #15 -73
FOR THE SUPPLY OF ONE HIGH ROOF 4WD CARGO VAN TO THE LOWEST
BIDDER, WILSON MOTORS, IN THE AMOUNT OF $53,218.89 (AB2015 -390)
Sidhu moved to recommend approval to the full Council, including the substitute
request.
Jack Louws, County Executive, gave a staff report.
The motion carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
19. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO AWARD BID #15 -74
FOR THE SUPPLY OF TWO 1 -TON 4WD EXTENDED CAB PICKUP TRUCKS TO
THE LOWEST BIDDER, BLADE CHEVROLET, IN THE AMOUNT OF $89,176.15
(AB2015 -391)
Buchanan moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
20. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT AMENDMENT BETWEEN WHATCOM COUNTY AND PICTOMETRY
INTERNATIONAL CORPORATION TO INCREASE THE AMOUNT OF HIGHER
RESOLUTION IMAGERY FOR THE PLANNED SPRING 2016 FLIGHT FOR
WHATCOM COUNTY AND ITS REGIONAL COST - SHARING PARTNERS, IN THE
AMOUNT OF $40,229.35 (AB2015 -392)
Sidhu moved to recommend approval to the full Council.
The following staff answered questions:
• Perry Rice, Administrative Services Department
• Mike Pelela, Administrative Services Department
The councilmembers discussed whether the previous issues have been resolved, how
the resolution compares to past efforts, resolution of Google Earth, whether there are
satellite photography vendors the County can contract with, how the County uses this
imagery to create savings, whether the public has access to the images, and ensuring the
County has the contractual rights to do whatever it wants with the images.
The motion carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
21. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO AUTHORIZE
PURCHASE OF A COMMVAULT BACKUP TO DISK SYSTEM FROM VENDOR CDW
Finance and Administrative Services Committee, 12/8/2015, Page 8
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GOVERNMENT LLC USING THE KING COUNTY DIRECTOR'S ASSOCIATION
COOPERATIVE PURCHASING AGREEMENT CONTRACT #014 -E, IN THE
AMOUNT OF $132,853.14 (AB2015 -393)
Buchanan moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
OTHER BUSINESS
There was no other business.
ADJOURN
The meeting adjourned at 12:22 p.m.
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Jill Nixon, Minutes Transcription
WHAT WRAC M ¢JIyIY, WASHINGTON
Browne, Committee Chair
Finance and Administrative Services Committee, 12/8/2015, Page 9