HomeMy WebLinkAboutFinance October 27 20151
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WHATCOM COUNTY COUNCIL
Finance and Administrative Services Committee
October 27, 2015
CALL TO ORDER
Committee Chair Rud Browne called the meeting to order at 11:00 a.m. in the
Council Chambers, 311 Grand Avenue, Bellingham, Washington.
ROLL CALL
Present: Rud Browne, Barry Buchanan, and Satpal Sidhu
Absent: None
Also Present: Pete Kremen, Carl Weimer, Ken Mann and Barbara Brenner
COUNTY EXECUTIVE'S REPORT
Jack Louws, County Executive, reported on the following items:
• The jail flyer
• Biennial budget adjustment (handout submitted and on file)
• Lynden water plant grand opening
• An industrial park development application
• The Assessor /Treasurer software system upgrade
• Dewey Desler's service to Whatcom County
Browne moved to approve a resolution to thank Dewey Desler for his years of
service. The motion was seconded.
The motion carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
SPECIAL PRESENTATION
1. PRESENTATION BY LONI RAHM, PRESIDENT OF BELLINGHAM WHATCOM
COUNTY TOURISM, ON FINDINGS FROM THE ROGER BROOKS COMMUNITY
ASSESSMENT (AB2015 -322)
This item was withdrawn from the agenda.
COMMITTEE DISCUSSION
1. UPDATE FROM WHATCOM COUNTY PLANNING STAFF ON THE
CONSERVATION FUTURES FUND, DETAILING PROJECTS THAT ARE NOT A
PART OF THE PURCHASE OF DEVELOPMENT RIGHTS (PDR) PROGRAM
(AB2015 -323)
Finance and Administrative Services Committee, 10/27/2015, Page 1
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Tyler Schroeder, Executive's Office, submitted a handout (on file), gave a staff
report, and stated he is following up on Councilmember questions on conservation futures
funds expenditures and park purchases.
Mike McFarland, Parks and Recreation Department, continued the staff report on
potential park acquisitions that include projects at Galbraith Mountain, Lummi Island quarry,
South Fork park, Lake Whatcom, and various trail connections. He reported on the status of
the fund and purchases using the fund and other grants since 1996.
Schroeder continued the presentation on conservation futures fund expenditures,
banked capacity, and tax value.
The following staff answered questions:
• Jack Louws, County Executive
• Brad Bennett, Administrative Services Department
The councilmembers discussed using conservation futures funds for the purchase of
development rights (PDR) and agriculture programs versus park purchases; whether other
County funds can issue loans for purchases that can later be repaid, and; banked capacity.
COMMITTEE DISCUSSION AND RECOMMENDATIONS TO COUNCIL
1. ORDINANCE AMENDING THE 2015 WHATCOM COUNTY BUDGET, ELEVENTH
REQUEST, IN THE AMOUNT OF $208,657 (AB2015 -308)
Sidhu moved to recommend adoption to the full Council.
The motion carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
2. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO AN
INTERLOCAL AGREEMENT BETWEEN WHATCOM COUNTY AND THE WHATCOM
COUNTY FLOOD CONTROL ZONE DISTRICT (WCFCZD) AND SUBZONES TO
CLARIFY THAT THE WCFCZD WILL ADOPT BUDGETS ANNUALLY, AS
REQUIRED BY STATE LAW (AB2015 -311)
Buchanan moved to recommend adoption to the full Council acting as the Whatcom
County Flood Control Zone District Board of Supervisors.
The motion carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
COUNCIL "CONSENT AGENDA" ITEMS
1. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT AMENDMENT BETWEEN WHATCOM COUNTY AND FHB
CONSULTING TO INCLUDE THE NEW GOALS OF POLICY FRAMEWORK AND
PROCEDURES FOR GOVERNING AND MITIGATING FOR CONVERSION OF
AGRICULTURAL LANDS, AND SCALE UP AGRICULTURE - WATERSHED
Finance and Administrative Services Committee, 10/27/2015, Page 2
1 CHARACTERIZATION AND MAPPING, IN THE AMOUNT OF $112,600
2 (AB2015 -312)
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4 Sidhu moved to recommend approval to the full Council.
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6 The councilmembers discussed duplicating work with the Planning staff, why they
7 would spend money on process instead of other easements, and whether this has received
8 approval from the original funder.
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10 Mark Personius, Planning and Development Services Department, answered
11 questions.
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13 The motion carried by the following vote:
14 Ayes: Browne, Buchanan, and Sidhu (3)
15 Nays: None (0)
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17 2. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
18 CONTRACT FOR SERVICES BETWEEN WHATCOM COUNTY AND HERRERA
19 ENVIRONMENTAL CONSULTANTS, INC. FOR UPDATING THE CAPITAL
20 PROJECTS SECTION OF THE LAKE WHATCOM COMPREHENSIVE
21 STORMWATER PLAN, IN THE AMOUNT OF $137,157 (AB2015 -313)
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23 Buchanan moved to recommend approval to the full Council.
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25 The motion carried by the following vote:
26 Ayes: Browne, Buchanan, and Sidhu (3)
27 Nays: None (0)
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29 3. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO AWARD BID #15 -62
30 AND ENTER INTO A CONTRACT FOR THE EAST WHATCOM REGIONAL
31 RESOURCE CENTER HVAC UPGRADES TO LOWEST BIDDER, HILLCO
32 CONTRACTING, IN THE AMOUNT OF $91,842 (AB2015 -314)
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34 Sidhu moved to recommend approval to the full Council.
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36 The councilmembers discussed why the heating, ventilation, and air conditioning
37 (HVAC) system is inadequate, why they need to spend more money on it, what they can do
38 to assure that this will complete the work, the total cost of the building, whether the
39 contractors or engineers are eligible to bid on and receive other County contracts, the
40 original cause of the faulty system, and having a discussion in executive session on how to
41 deal with inadequate contractors in the purchasing policy.
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43 The following people answered questions:
44 • Mike Russell, Administrative Services Department
45 • Jack Louws, County Executive
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47 The motion carried by the following vote:
48 Ayes: Browne, Buchanan, and Sidhu (3)
49 Nays: None (0)
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51 4. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO AUTHORIZE THE
52 PURCHASE OF THREE HALF -TON CREW CAB 4WD PICKUP TRUCKS FROM
Finance and Administrative Services Committee, 10/27/2015, Page 3
1 VENDOR CORWIN FORD, USING WASHINGTON STATE CONTRACT #03813,
2 IN THE AMOUNT OF $97,329.49 (AB2015 -315)
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4 Sidhu moved to recommend approval to the full Council.
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6 The councilmembers discussed why they need additional trucks to do the program,
7 whether they are increasing vehicles in correlation to the number of staff, if the national
8 pollution discharge elimination system (NPDES) permit program will last as long as the
9 vehicles, and whether the County has a formula for determining the correct ratio of vehicles
10 to staff.
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12 The following people answered questions:
13 • Jon Hutchings, Public Works Department Director
14 • Jack Louws, County Executive
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16 The motion carried by the following vote:
17 Ayes: Browne, Buchanan, and Sidhu (3)
18 Nays: None (0)
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20 5. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
21 CONTRACT BETWEEN WHATCOM COUNTY AND THE WHATCOM ALLIANCE
22 FOR HEALTH ADVANCEMENT (WAHA) FOR FACILITATION SERVICES FOR
23 THE INCARCERATION PREVENTION AND REDUCTION TASK FORCE, IN AN
24 AMOUNT NOT TO EXCEED $150,000 (AB2015 -316)
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26 Buchanan moved to recommend approval to the full Council.
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28 The councilmembers discussed whether the scope of work is specific enough,
29 whether the contractor's tasks need to be clarified, and the possibility of approving funding
30 for 2015 only at this time.
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32 Tyler Schroeder, Executive's Office, answered questions.
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34 Sidhu moved to amend item 16, "Utilize expert consultants to inform Task Force
35 members as needed and within budgeting --bud t—a.,- strnents and/oF inei =uses -#
36 aecarnmedat-e-- �th�ees- if neeessary."
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38 The motion to amend carried by the following vote:
39 Ayes: Browne, Buchanan, and Sidhu (3)
40 Nays: None (0)
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42 Buchanan moved to require the Task Force to present a report on 2015 work
43 accomplished, how resources are spent, and on 2016 work planned that includes timelines
44 that identify time and money. This report is required before Council approves and releases
45 contract funds for 2016.
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47 The motion to amend carried by the following vote:
48 Ayes: Browne, Buchanan, and Sidhu (3)
49 Nays: None (0)
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51 The motion to recommend approval as amended carried by the following vote:
52 Ayes: Browne, Buchanan, and Sidhu (3)
53 Nays: None (0)
Finance and Administrative Services Committee, 10/27/2015, Page 4
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3 OTHER BUSINESS
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5 There was no other business.
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8 ADJOURN
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10 The meeting adjourned at 12:30 p.m.
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19 [aana °B'r6wn- Davis, Counr� Clerk
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24 Jill Nixon, Minutes Transcription
WHA
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COUNCIL
WASHINGTON
Browne, Committee Chair
Finance and Administrative Services Committee, 10/27/2015, Page 5