HomeMy WebLinkAboutFinance September 29 2015WHATCOM COUNTY COUNCIL
Finance and Administrative Services Committee
September 29, 2015
CALL TO ORDER
Committee Chair Rud Browne called the meeting to order at 11:00 a.m. in the
Council Chambers, 311 Grand Avenue, Bellingham, Washington.
ROLL CALL
Present: Rud Browne, Barry Buchanan, and Satpal Sidhu
Absent: None
Also Present: Pete Kremen, Carl Weimer and Barbara Brenner
EXECUTIVE REPORTS
Jack Louws, County Executive, reported on the following items:
• The new Auditor recording system
• Mental health court success
• Public Works Department construction season activity
Perry Rice, Administrative Services Department, gave a presentation on the
Information Technology project to post Council meeting videos to the website
Louws submitted a presentation and handout (on file), reported on the proposed jail
facility use agreement (JFUA) with the City of Bellingham, and answered questions. At this
point, the City's counterproposal is too big for the County and the small Cities. He can't
support the City's proposal.
The councilmembers discussed the reason the City of Bellingham would like a facility
sized at 450 beds; the basis for Bellingham's 21 percent capital contribution versus 15
percent capital contribution; whether the current jail must be demolished; whether the City
of Bellingham would use the new sally port and holding space in the redeveloped current
location; whether the shared cost of demolition and construction of the sally port and
holding area is the same formula as the other capital costs; the City's intent to apply any
cost savings from a smaller jail toward jail alternative programs; reducing the total costs by
10 percent to reach a similar cost savings for all the jurisdictions; incorporating better
health care and training in the new jail facility to keep people from recycling through the
system, and; developing a model and formula that all parties can agree to, based on
historical and future uses.
COMMITTEE DISCUSSION
1. WHATCOM COUNTY FINANCE MANAGER BRAD BENNETT TO PROVIDE A
REVIEW OF THE 2 "D QUARTER FINANCIAL REPORT AND UPDATE ON
PROJECT BUDGETS (AB2015 -280)
Finance and Administrative Services Committee, 9/29/2015, Page 1
1 Brad Bennett, Administrative Services Department, submitted the report (on file)
2 and gave a staff report on certain enhancements to the report and on project budgets in the
3 report. They are right on target with the budget, and revenue is up.
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5 The councilmembers discussed cost allocations of the different departments, how
6 changing the cost allocations increases revenues, revenue and expenditures related to the
7 East Whatcom Regional Resource Center, the reason for the increase in the Sheriff's Office,
8 and the source and use of the money in the victim witness fund.
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10 Jack Louws, County Executive, stated they continue to update and refine the report,
11 including all the project -based budgets.
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14 COMMITTEE DISCUSSION AND RECOMMENDATIONS TO COUNCIL
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16 1. ORDINANCE AMENDING THE 2015 WHATCOM COUNTY BUDGET, TENTH
17 REQUEST, IN THE AMOUNT OF $165,635 (AB2015 -276)
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19 Buchanan moved to recommend approval to the full Council.
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21 The motion carried by the following vote:
22 Ayes: Browne, Buchanan, and Sidhu (3)
23 Nays: None (0)
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25 2. RESOLUTION AMENDING THE 2015 WHATCOM COUNTY FLOOD CONTROL
26 ZONE DISTRICT BUDGET, FOURTH REQUEST, IN THE AMOUNT OF $340,000
27 (AB2015 -277)
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29 Sidhu moved to recommend approval to the full Council acting as the Whatcom
30 County Flood Control Zone District Board of Supervisors.
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32 Kraig Olason, Public Works Department Director, answered questions.
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34 The councilmembers discussed whether the estimate is only for the design contract,
35 if the design includes the above - ground flexible pipe, if the Birch Bay Watershed and
36 Aquatic Resources Management Advisory Committee (BBWARM) reviewed and recommends
37 these, and who was the consulting engineer for the Seaview Drive project.
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39 The motion carried by the following vote:
40 Ayes: Browne, Buchanan, and Sidhu (3)
41 Nays: None (0)
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44 COUNCIL "CONSENT AGENDA" ITEMS
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46 1. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
47 CONTRACT BETWEEN WHATCOM COUNTY AND WASHINGTON DEPARTMENT
48 OF SOCIAL & HEALTH SERVICES, DIVISION OF BEHAVIORAL HEALTH AND
49 RECOVERY, FOR SUBSTANCE ABUSE PREVENTION SERVICES, IN THE
50 AMOUNT OF $286,853 (AB2015 -281)
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52 Buchanan moved to recommend approval to the full Council.
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Finance and Administrative Services Committee, 9/29/2015, Page 2
1 The following staff answered questions:
2 • Joe Fuller, Health Department
3 • Anne Deacon, Health Department
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5 The councilmembers discussed the source of money and if there is a limit on the
6 administrative costs.
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8 The motion carried by the following vote:
9 Ayes: Browne, Buchanan, and Sidhu (3)
10 Nays: None (0)
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12 2. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
13 CONTRACT BETWEEN WHATCOM COUNTY AND WASHINGTON DEPARTMENT
14 OF SOCIAL & HEALTH SERVICES, DIVISION OF BEHAVIORAL HEALTH AND
15 RECOVERY FOR SUBSTANCE ABUSE TREATMENT SERVICES, IN THE AMOUNT
16 OF $964,115 (AB2015 -282)
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18 Sidhu moved to recommend approval to the full Council.
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20 The motion carried by the following vote:
21 Ayes: Browne, Buchanan, and Sidhu (3)
22 Nays: None (0)
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24 3. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
25 CONTRACT BETWEEN WHATCOM COUNTY AND KULSHAN SERVICES LLC FOR
26 THE CONTINUATION OF PRIVATE STORMWATER FACILITY MAINTENANCE
27 EDUCATION AND INSPECTION PROGRAM FOR WESTERN WASHINGTON
28 PHASE II MUNICIPAL STORMWATER PERMIT COMPLIANCE, IN THE AMOUNT
29 OF $41,648 (AB2015 -283)
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31 Buchanan moved to recommend approval to the full Council.
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33 The motion carried by the following vote:
34 Ayes: Browne, Buchanan, and Sidhu (3)
35 Nays: None (0)
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37 4. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A LAND
38 LICENSE AGREEMENT BETWEEN WHATCOM COUNTY AND ROB RIENSTRA OF
39 BACKYARD BEES, LLC FOR ACCESS ONTO A PORTION OF COUNTY PROPERTY
40 KNOWN AS LAUREL PIT AND F34 PIT TO USE FOR PLACEMENT AND
41 SERVICING OF BEE HIVES (AB2015 -284)
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43 Sidhu moved to recommend approval to the full Council.
44
45 The following staff answered questions:
46 • Andrew Hester, Public Works Department
47 • Tyler Schroeder, Executive's Office
48
49 The councilmembers discussed whether the lessee does this commercially, the
50 benefits to the agricultural community, and why this came to the Council for approval.
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Finance and Administrative Services Committee, 9/29/2015, Page 3
The motion carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
S. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT AMENDMENT BETWEEN WHATCOM COUNTY AND VAN NESS
FELDMAN, LLP, FOR OUTSIDE LEGAL REPRESENTATION, IN THE AMOUNT OF
$15,000 (AB2014 -136D)
Buchanan moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
6. REQUEST APPROVAL OF THE 2015 -2016 COLLECTIVE BARGAINING
AGREEMENT BETWEEN WHATCOM COUNTY AND INTERNATIONAL
ORGANIZATION OF MASTERS, MATES AND PILOT AND INLANDBOATMEN'S
UNION OF THE PACIFIC (AB2015 -285)
Sidhu moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
7. REQUEST AUTHORIZATION FOR THE APPROVAL OF THE PORT OF
BELLINGHAM'S REQUEST FOR EDI FUNDING IN THE AMOUNT OF $3,000,000
AS RECOMMENDED BY THE EDI BOARD FOR THE SUPPORT OF THE ALL
AMERICAN MARINE EXPANSION PROJECT AS A LOAN IN THE AMOUNT OF
$2,000,000 AND A GRANT, IN THE AMOUNT OF $1,000,000 (AB2015 -286)
Buchanan moved to recommend approval to the full Council.
The following staff answered questions:
• Tyler Schroeder, Executive's Office
• Brad Bennett, Administrative Services Department
The councilmembers discussed what happens to the money if this business goes out
of business or moves; whether this is the right way to fund the project, given the Port of
Bellingham balance sheet; whether the County is still being charged by the Port for the
emergency operations center; this project not bringing any new jobs into the County; who
will own the asset; the method by which the County decides to use the funds; the total cost
of shipyard expansion; whether the Economic Development Investment (EDI) Board
considers whether a project will be funded regardless of available EDI funds, and; if interest
revenue bond (IRB) money is available to the Port.
Browne submitted a handout (on file). He moved to hold in committee and ask the
Port what are its alternative funding options; what is the rent it plans to charge; whether
the rent rate is market based, expressed as an annual percentage of the capital cost, and;
why the Port won't go ahead with the project without EDI support.
Finance and Administrative Services Committee, 9/29/2015, Page 4
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The motion to hold in committee carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
S. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO AUTHORIZE THE
PURCHASE OF SNOW AND ICE CONTROL PRODUCTS FOR THE REMAINDER
OF 2015 AND THROUGH 2016 FROM VENDOR LTI, INC., USING
WASHINGTON STATE CONTRACT #02714, IN AN AMOUNT NOT TO EXCEED
$80,000 (AB2015 -287)
Sidhu moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
9. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO AUTHORIZE THE
PURCHASE OF AUTO BODY REPAIR SERVICES FOR THE REMAINDER OF 2015
USING THE WASHINGTON STATE CONTRACT #01909, THROUGH THE CEI
GROUP AND AUTHORIZED LOCAL VENDOR GITT'S AUTOBODY, IN AN
AMOUNT NOT TO EXCEED $80,000 (AB2015 -288)
Buchanan moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
10. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO AWARD BID #15 -58
AND ENTER INTO A CONTRACT FOR THE ANNUAL SUPPLY OF DELIVERED
FUEL TO THE CENTRAL SHOP, THE LUMMI FERRY AND SILVER LAKE PARK TO
THE LOWEST BIDDER, REISNER DISTRIBUTOR, INC., IN THE AMOUNT OF
$531,928.50 (AB2015 -289)
Sidhu moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
11. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND RESOURCES FOR THE
PROVISION OF YOUTH WASTE REDUCTION AND RECYCLING EDUCATION
PROGRAMS IN THE AMOUNT OF $35,000 (AB2015 -290)
Buchanan moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
Finance and Administrative Services Committee, 9/29/2015, Page 5
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12. RESOLUTION TO ADD AN ALTERNATE DIRECTOR TO THE WASHINGTON
COUNTIES RISK POOL (WCRP) BOARD (AB2015 -291)
Sidhu moved to recommend approval of the substitute to the full Council.
The motion carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
13. RESOLUTION ORDERING THE CANCELLATION OF UNCLAIMED CHECKS MORE
THAN TWO YEARS OLD (AB2015 -251)
Buchanan moved to recommend approval to the full Council.
Brad Bennett, Administrative Services Department, gave a staff report.
The motion carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
OTHER BUSINESS
There was no other business.
ADJOURN
The meeting adjourned at 12:50 p.m.
ATTEST't qos�
Dana »vpwn- Devis, cobncil Clerk
Jill Nixon, Minutes Transcription
WHATCOM COUNTY COUNCIL
W1 i COM GO, � NTY, WASHINGTON
Rud Browne, Committee Chair
Finance and Administrative Services Committee, 9/29/2015, Page 6