HomeMy WebLinkAboutFinance September 15 20151 WHATCOM COUNTY COUNCIL
2 Finance and Administrative Services Committee
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4 September 15, 2015
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6 CALL TO ORDER
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8 Committee Chair Rud Browne called the meeting to order at 10:35 a.m. in the
9 Council Chambers, 311 Grand Avenue, Bellingham, Washington.
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12 ROLL CALL
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15 Present: Rud Browne, Barry Buchanan, and Satpal Sidhu
16 Absent: None
17 Also Present: Pete Kremen, Carl Weimer, and Barbara Brenner
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20 EXECUTIVE REPORTS
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22 Jack Louws, County Executive, reported on the following items:
23 • A new hotel under construction at the airport
24 • A new natural resources supervisor who will start work in October
25 • Seasonal lake closures
26 • Department head monthly meetings
27 • The upcoming City /County elected officials meeting on growth management
28 • Public Works Department summer construction projects
29 • Grant funds received for the food bank distribution center at the East
30 Whatcom Regional Resource Center
31 • The new phone system and new Auditor's Office recording system
32 • The Sheriff's presentation to the Bellingham City Council about the need for a
33 new jail and negotiation about the jail facility use agreement
34 • The new purchasing policy that will go into effect on October 1
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37 COMMITTEE DISCUSSION AND RECOMMENDATIONS TO COUNCIL
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39 1. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
40 CONTRACT BETWEEN WHATCOM COUNTY FLOOD CONTROL ZONE DISTRICT
41 AND AMORTERRA, LLC TO PROVIDE ENGINEERING OVERSIGHT AND
42 CONSTRUCTION SUPPORT SERVICES FOR THE SEAVIEW DRIVE
43 STORMWATER IMPROVEMENTS PROJECT, IN THE AMOUNT OF $34,550
44 (AB2015 -256)
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46 Buchanan moved to recommend approval to the Council acting as the Whatcom
47 County Flood Control Zone District Board of Supervisors.
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49 The motion carried by the following vote:
50 Ayes: Browne, Buchanan, and Sidhu (3)
51 Nays: None (0)
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53 (See the next agenda item for continued discussion of this item.)
Finance and Administrative Services Committee, 9/15/2015, Page 1
2. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY FLOOD CONTROL ZONE DISTRICT
AND COLACURCIO BROTHERS, INC. FOR THE SEAVIEW DRIVE STORMWATER
IMPROVEMENTS PROJECT IN BIRCH BAY, IN THE AMOUNT OF $190,617
(AB2015 -257)
Sidhu moved to recommend approval to the Council acting as the Whatcom County
Flood Control Zone District Board of Supervisors.
The motion carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
Kraig Olason, Public Works Department, stated there is an associated budget request
and described the budget request process, which will be introduced at the Council meeting
tonight. The project is subject to the supplemental request. This is approval for moving
forward with contract negotiations. This applies to this agenda item and the previous item
(AB2015 -256).
Jack Louws, County Executive, stated the Executive's Office won't sign the contract
until the Council has granted the spending authority.
Olason described the brief timeline for the project.
3. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO AN
INTERAGENCY AGREEMENT BETWEEN WHATCOM COUNTY FLOOD CONTROL
ZONE DISTRICT AND THE WASHINGTON DEPARTMENT OF ECOLOGY TO
PROVIDE A WASHINGTON CONSERVATION CORPS CREW TO IMPLEMENT
AND MAINTAIN WATERSHED RESTORATION AND STORMWATER PROJECTS,
IN AN AMOUNT NOT TO EXCEED $70,000 (AB2015 -258)
Buchanan moved to recommend approval to the Council acting as the Whatcom
County Flood Control Zone District Board of Supervisors.
The motion carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
4. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO AN
INTERLOCAL AGREEMENT BETWEEN WHATCOM COUNTY AND THE CITY OF
BELLINGHAM FOR MANAGEMENT AND OPERATION OF THE JOINT CITY -
COUNTY AQUATIC INVASIVE SPECIES (AIS) BOAT INSPECTION PROGRAM
AT LAKES WHATCOM AND SAMISH, IN AN AMOUNT NOT TO EXCEED $95,000
(AB2015 -259)
Sidhu moved to recommend approval to the Council acting as the Whatcom County
Flood Control Zone District Board of Supervisors.
Gary Stoyka, Public Works Department, answered questions.
The councilmembers discussed the cost of the program, the funding split with the
City, and not requesting amounts "not to exceed."
Finance and Administrative Services Committee, 9/15/2015, Page 2
The motion carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
COUNCIL "CONSENT AGENDA" ITEMS
1. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A SOLE
SOURCE AGREEMENT BETWEEN WHATCOM COUNTY AND HARRIS GOVERN
FOR THE PROVISION OF SOFTWARE LICENSES, PROFESSIONAL SERVICES
AND ANNUAL MAINTENANCE TO IMPLEMENT MOBILE SOFTWARE ON FIELD
DEVICES FOR ASSESSOR'S OFFICE APPRAISERS, IN THE AMOUNT OF
$94,660.81 (AB2015 -260)
Buchanan moved to recommend approval to the Council.
The following staff answered questions:
• Perry Rice, Administrative Services Department
• Keith Willnauer, County Assessor
The councilmembers discussed whether this is an annual fee or software purchase
and the expected return on investment.
The motion carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
2. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO AWARD BID #15 -41
FOR THE SUPPLY OF TWO HALF TON CREW CAB 4WD PICKUP TRUCKS TO
LOWEST BIDDER, NORTHSIDE FORD, IN THE AMOUNT OF $64,456.93
(AB2015 -261)
Sidhu moved to recommend approval to the Council.
The motion carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
3. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO AWARD BID #15 -59
AND ENTER INTO A CONTRACT WITH SOLE BIDDER MT. BAKER ROOFING
FOR THE REPLACEMENT OF ROOFS ON HOVANDER HOUSE, TENNANT LAKE
INTERPRETIVE CENTER, AND A DRYING SHED, IN THE AMOUNT OF
$136,206.54 (AB2015 -262)
Buchanan moved to recommend approval to the Council.
The motion carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
4. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO PURCHASE, USING
WASHINGTON STATE CONTRACT #02702, RADIOS AND RELATED
Finance and Administrative Services Committee, 9/15/2015, Page 3
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ACCESSORIES FOR 2015 ON AS- NEEDED BASIS FROM VENDOR MOTOROLA,
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INC., IN AN AMOUNT NOT TO EXCEED $100,000 (AB2015 -263)
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Sidhu moved to recommend approval to the Council.
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The motion carried by the following vote:
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Ayes: Browne, Buchanan, and Sidhu (3)
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Nays: None (0)
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5.
REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
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CONTRACT AMENDMENT BETWEEN WHATCOM COUNTY AND THRIVE
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WASHINGTON TO IMPLEMENT THE NURSE - FAMILY PARTNERSHIP
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PROGRAM, IN AN AMOUNT NOT TO EXCEED $175,000 (AB2015 -264)
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Buchanan moved to recommend approval to the Council.
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Polly Jones, Health Department, answered questions.
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The councilmembers discussed who the beneficiaries are, the number of families
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served, not prioritizing one ethnicity over others, and the long -term benefits to children.
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The motion carried by the following vote:
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Ayes: Browne, Buchanan, and Sidhu (3)
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Nays: None (0)
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6.
REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO LEASE THE
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WORK CENTER BUILDING AT 3379 MT. BAKER HIGHWAY TO THE
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WASHINGTON DEPARTMENT OF NATURAL RESOURCES, FOR THE MONTHLY
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AMOUNT OF $972.06 (AB2015 -265)
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Sidhu moved to recommend approval to the Council.
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The motion carried by the following vote:
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Ayes: Browne, Buchanan, and Sidhu (3)
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Nays: None (0)
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7.
REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A LOCAL
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AGENCY CONSULTANT AGREEMENT BETWEEN WHATCOM COUNTY AND
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TRANTECH ENGINEERING LLC FOR IN -DEPTH INSPECTION AND
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STRUCTURAL ANALYSIS OF MOSQUITO LAKE ROAD /NORTH FORK
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NOOKSACK RIVER BRIDGE NO. 332, IN THE AMOUNT OF $93,301 (AB2015-
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267)
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Buchanan moved to recommend approval to the Council.
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The motion carried by the following vote:
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Ayes: Browne, Buchanan, and Sidhu (3)
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Nays: None (0)
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S.
REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO AN
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INTERLOCAL AGREEMENT BETWEEN WHATCOM COUNTY AND THE CITY OF
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BELLINGHAM FOR MAINTENANCE OF STORMWATER FACILITIES WITHIN
Finance and Administrative Services Committee, 9/15/2015, Page 4
THE NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
BOUNDARY, IN THE AMOUNT OF $250,000 ANNUALLY (AB2015 -268)
Sidhu moved to recommend approval to the Council.
Jon Hutchings, Public Works Department Director, answered questions and gave a
staff report.
Jack Louws, County Executive, spoke about the cooperation between the County and
Bellingham on water resources efforts.
The councilmembers discussed the length of the contract, a new permit requirement
for regular inspections, whether the City of Bellingham is doing the same type of work,
adding staff, the inspection process, and using camera technology for the inspections.
The motion carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
9. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A ONE
YEAR RESIDENTIAL LEASE AGREEMENT BETWEEN WHATCOM COUNTY AND
JASON TRIBECK FOR LEASE OF 7981 BLAINE ROAD, FOR THE MONTHLY
AMOUNT OF $1,200 (AB2015 -270)
Buchanan moved to recommend approval to the Council.
Jack Louws, Count Executive, answered questions.
The councilmembers discussed the type of building being leased.
The motion carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
10. RESOLUTION AMENDING COUNTY ROAD PROJECT NO. #915022 AND
AUTHORIZING FUNDS FOR THE AWARD OF A CONTRACT FOR "LUMMI
ISLAND FERRY DOLPHIN TEMPORARY REPAIR" AND APPROVAL FOR THE
COUNTY EXECUTIVE TO GRANT THE CONTRACT AWARD TO CARLSON
CONSTRUCTION, INC., IN THE AMOUNT OF $75,819.80 (AB2015 -269)
Sidhu moved to recommend approval to the Council.
James Lee, Public Works Department, answered questions.
The councilmembers discussed the specific dolphin repair and the timeline for
making permanent repairs.
The motion carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
Finance and Administrative Services Committee, 9/15/2015, Page 5
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11. REQUEST APPROVAL OF THE 2015 -2016 COLLECTIVE BARGAINING
AGREEMENT BETWEEN WHATCOM COUNTY AND WASHINGTON STATE
NURSES ASSOCIATION (AB2015 -266)
Buchanan moved to recommend approval to the Council,
Jack Louws, County Executive, answered questions.
The councilmembers discussed whether this was in executive session.
The motion carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
OTHER BUSINESS
There was no other business.
ADJOURN
The meeting adjourned at 11:25 a.m.
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Dana wn -b is; C Ouncil clerk
Jill Nixon, Minutes Transcription
WHATCOM COUNTY COUNCIL
WHAT CO NTY, WASHINGTON
Ru Browne, Committee Chair
Finance and Administrative Services Committee, 9/15/2015, Page 6