HomeMy WebLinkAboutFinance for June 23 20151
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WHATCOM COUNTY COUNCIL
Finance and Administrative Services Committee
June 23, 2015
CALL TO ORDER
Committee Chair Rud Browne called the meeting to order at 11:00 a.m. in the
Council Chambers, 311 Grand Avenue, Bellingham, Washington.
ROLL CALL
Present: Rud Browne, Barry Buchanan, Satpal Sidhu
Absent: None
Also Present: Ken Mann, Pete Kremen, Barbara Brenner, Carl Weimer
EXECUTIVE REPORTS
The Executive reported on the following items:
• The new dock at Point Roberts Lighthouse Marine Park
• The new flag pole project at Hovander Homestead Park on behalf of county
veterans.
• Progress on the new County phone system
• Moving all computer services and hardware from the data center into an
uninterruptable power supply (UPS) system.
The councilmembers discussed the UPS system standby period and if it is backed up
by a gas or diesel generator.
COMMITTEE DISCUSSION AND RECOMME_N_DATIONS TO COUNCIL
1. ORDINANCE AMENDING THE 2015 WHATCOM COUNTY BUDGET, SEVENTH
REQUEST, IN THE AMOUNT OF $213,400 (AB2015 -188)
Buchanan moved to recommend approval to the full Council.
The committee discussed funding for the proposed new jail, jail - related tasks of the
proposed diversion task force, and Council Office responsibility for appointing the task force
members.
The following staff answered questions:
• Jack Louws, County Executive
• Anne Deacon, Health Department
The motion carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
Finance and Administrative Services Committee, 6/23/2015, Page 1
1 2. RESOLUTION AMENDING THE 2015 WHATCOM COUNTY FLOOD CONTROL
2 ZONE DISTRICT BUDGET, THIRD REQUEST, IN THE AMOUNT OF $25,000
3 (AB2015 -189)
4
5 Sidhu moved to recommend approval to the Council acting as the Whatcom County
6 Flood Control Zone District Board of Supervisors.
7
8 The committee discussed why the additional money is needed.
9
10 Gary Stoyka, Public Works Department, answered questions.
11
12 The motion carried by the following vote:
13 Ayes: Browne, Buchanan, and Sidhu (3)
14 Nays: None (0)
15
16 3. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
17 CONTRACT BETWEEN WHATCOM COUNTY AND NEHALEM MARINE
18 MANUFACTURING FOR THE FABRICATION, TRANSPORT AND INSTALLATION
19 OF A FLOOD GATE ASSEMBLY AND MUTED TIDAL REGULATOR FOR THE DE
20 BOER CULVERT REPLACEMENT PROJECT, IN THE AMOUNT OF $53,561.03
21 (AB2015 -192)
22
23 Buchanan moved to recommend approval to the Council acting as the Whatcom
24 County Flood Control Zone District Board of Supervisors.
25
26 The motion carried by the following vote:
27 Ayes: Browne, Buchanan, and Sidhu (3)
28 Nays: None (0)
29
30
31 COUNCIL "CONSENT AGENDA" ITEMS
32
33 1. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
34 CONTRACT AMENDMENT BETWEEN WHATCOM COUNTY AND PIONEER
35 HUMAN SERVICES FOR THE OPERATION OF DETOX SERVICES PROVIDED AT
36 THE WHATCOM COUNTY BEHAVIORAL HEALTH TRIAGE CENTER, IN THE
37 AMOUNT OF $307,493, FOR A TOTAL AMENDED CONTRACT IN THE AMOUNT
38 OF $852,633 (AB2015 -193)
39
40 Sidhu moved to recommend approval to the full Council.
41
42 The motion carried by the following vote:
43 Ayes: Browne, Buchanan, and Sidhu (3)
44 Nays: None (0)
45
46 2. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
47 CONTRACT AMENDMENT BETWEEN WHATCOM COUNTY AND NORTHWEST
48 YOUTH SERVICES TO PROVIDE CASE MANAGEMENT SERVICES IN
49 ASSOCIATION WITH THE WHATCOM HOMELESS SERVICE CENTER, IN THE
50 AMOUNT OF $47,955, FOR A TOTAL AMENDED CONTRACT IN THE AMOUNT
51 OF $156,009 (AB2015 -194)
52
53 Buchanan moved to recommend approval to the full Council.
Finance and Administrative Services Committee, 6/23/2015, Page 2
The committee discussed defining all acronyms in the document, the ten components
of recovery, a summary of and guidelines for the continuum of care.
The following staff answered questions:
• Gail de Hoog, Health Department
• Anne Deacon, Health, Department
The motion carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
3. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND SUN COMMUNITY SERVICE
FOR OPERATION OF THE SUN HOUSE EMERGENCY SHELTER, IN THE AMOUNT'
OF $242,235 (AB2015 -195)
Sidhu moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
4. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND THE OPPORTUNITY COUNCIL
TO PROVIDE CHILD DEVELOPMENT SERVICES TO ELIGIBLE CHILDREN AGES
BIRTH TO THREE WITH DEVELOPMENTAL DISABILITIES AND DELAYS, IN A
VARIABLE AMOUNT DEPENDING ON NUMBER OF CLIENTS AUTHORIZED,
WITH AN ESTIMATED AMOUNT OF $52,375 (AB2015 -196)
Buchanan moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
5. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND WHATCOM CENTER FOR
EARLY LEARNING TO PROVIDE CHILD DEVELOPMENT SERVICES TO
ELIGIBLE CHILDREN AGES BIRTH TO THREE WITH DEVELOPMENTAL
DISABILITIES AND DELAYS, IN A VARIABLE AMOUNT DEPENDING ON
NUMBER OF CLIENTS AUTHORIZED, WITH AN ESTIMATED AMOUNT OF
$134,625 (AB2015 -197)
Sidhu moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
6. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
RESIDENTIAL LEASE AGREEMENT BETWEEN WHATCOM COUNTY AND
SHANNON ANDREWS AND PARKER MATHEWS FOR THE TENANT LAKE
Finance and Administrative Services Committee, 6/23/2015, Page 3
1 APARTMENT AT HOVANDER HOMESTEAD PARK, IN THE AMOUNT OF $725
2 PER MONTH (AB2015 -198)
3
4 Buchanan moved to recommend approval to the full Council.
5
6 The motion carried by the following vote:
7 Ayes: Browne, Buchanan, and Sidhu (3)
8 Nays: None (0)
9
10 7. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO AWARD BID #15 -24,
11 AND ENTER INTO A CONTRACT FOR THE ANNUAL DRYDOCK, REPAIRS AND
12 MAINTENANCE OF THE WHATCOM CHIEF FERRY TO THE LOW BIDDER,
13 PUGLIA ENGINEERING IN THE AMOUNT OF $464,289 (AB2015 -199)
14
15 Sidhu moved to recommend approval to the full Council.
16
17 The motion carried by the following vote:
18 Ayes: Browne, Buchanan, and Sidhu (3)
19 Nays: None (0)
20
21 S. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO AWARD BID #15 -49
22 FOR THE ANNUAL SUPPLY OF ASPHALTIC MIXES TO BOTH BIDDERS,
23 GRANITE CONSTRUCTION AND WHATCOM BUILDERS, IN AN AMOUNT THAT
24 COULD EXCEED $50,000 (AB2015 -200)
25
26 Buchanan moved to recommend approval to the full Council.
27
28 The committee discussed Executive approval of contracts above $50,000 and adding
29 language to identify a cap on the amount the administration can spend.
30
31 The following staff answered question:
32 . Jon Hutchings, Public Works Department Director
33 0 Eric Schlehuber; Public Works Department
34 . Brad Bennett, Administrative Services Department
35 • Jack Louws, County Executive
36
37 The motion carried by the following vote:
38 Ayes: Browne, Buchanan, and Sidhu (3)
39 Nays: None (0)
40
41 9. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO AWARD RFP #15 -50,
42 AND TO ENTER INTO A CONTRACT WITH NW COMMUNICATIONS FOR
43 MAINTENANCE AND REPAIR OF COMPONENTS OF THE COUNTY'S TWO -WAY
44 RADIO SYSTEMS, IN AN ESTIMATED AMOUNT OF $75,000 (AB2015 -201)
45
46 Sidhu moved to recommend approval to the full Council.
47
48 The committee discussed why this item is the same as the previous agenda item, yet
49 has different language.
50
51 Eric Schlehuber, Public Works Department, answered questions.
52
53 The motion carried by the following vote:
Finance and Administrative Services Committee, 6/23/2015, Page 4
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Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
OTHER BUSINESS
There was no other business.
ADJOURN
The meeting adjourned at 11:30 a.m.
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Jill Nixon, Minutes Transcription
WHATCOM COUNTY COUNCIL
WHAACOM f -aNTY, WASHINGTON
d Browne, Committee Chair
Finance and Administrative Services Committee, 6/23/2015, Page 5