HomeMy WebLinkAboutFinance April 28 20151
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WHATCOM COUNTY COUNCIL
Finance and Administrative Services Committee
April 28, 2015
CALL TO ORDER
Committee Chair Rud Browne called the meeting to order at 11:00 a.m. in the
Council Chambers, 311 Grand Avenue, Bellingham, Washington.
ROLL CALL
Present: Rud Browne, Barry Buchanan, and Satpal Sidhu
Absent: None
Also Present: Pete Kremen, Carl Weimer, Ken Mann and Barbara Brenner
WHATCOM COUNTY BUSINESS PRESENTATION
1. PRESENTATION BY KEVIN MENARD, TRANSITION BIKES (AB2015 -134A)
Kevin Menard, Transition Bikes, submitted and read from a presentation (on file).
The committee discussed bike leases, the company's strategy for success, bike
technology, global distribution, business advantages and disadvantages in Bellingham and
Whatcom County, the positive aspects of developing new and modern industries, electric
assist mountain bikes, and access to the U.S. market by Canadian companies and vice
versa.
EXECUTIVE REPORTS
Jack Louws, County Executive, welcomed the new Public Works Department Director,
Dr. John Hutchings.
COMMITTEE DISCUSSION
1. DISCUSSION OF A PROJECT PROPOSAL AND POTENTIAL WASHINGTON
STATE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) APPLICATION
FROM THE OPPORTUNITY COUNCIL (AB2015 -138)
Jack Louws, County Executive, introduced the presentation of a multi -use facility
project in East Whatcom county.
Dave Finet, Opportunity Council, introduced Cheryl Thompson and Rebecca Boonstra.
Rebecca Boonstra, East Whatcom Community Council Chair, described the East
Whatcom Regional Resource Center development, use, operation, and staff. The new focus
for the future will be food access and youth services.
Finance and Administrative Services Committee, 4/28/2015, Page 1
Cheryl Thompson, Foothills Food Bank Board President, described the 2013 strategic
planning process, existing refrigerator and freezer capacity, number of households served,
fundraising for a refrigerated storage container and storage space, and the food distribution
schedule. Half the people served by the food bank are children. They also serve seniors.
They focus on how to get more perishable foods in people's diets. People and businesses
are donating more perishable foods. There is room for their food bank with the extra
storage at the East Whatcom Regional Resource Center, which will allow them an additional
distribution day.
The councilmembers thanked the presenters for their work on this project and
discussed volunteering for the mobile food pantry, the process of food distribution to
outlying areas, and providing indoor /outdoor space for youth activities.
2. DISCUSSION WITH EXECUTIVE LOUWS AND CHIEF CIVIL DEPUTY
PROSECUTOR DANIEL GIBSON REGARDING ORDINANCE NO. 2015 -011, AN
ORDINANCE AMENDING WHATCOM COUNTY CODE 3.08, PURCHASING
SYSTEM (AB2015 -042)
Jack Louws, County Executive, described the history of the recently- approved
ordinance.
Jim Karcher, Public Works Department, described the impact of the ordinance on
their ability to allow change orders for projects. The modification would add two to eight
weeks to the change order approval process, which will incur delay costs and initiate claims.
Also, a multitude of regulations already guide the change order process. Existing controls
are already in place. Last, federal aid money for projects would also be delayed six to
seven weeks. Delaying projects longer will be detrimental to the County.
The councilmembers discussed State auditing results, change orders, the Council
serving as a check - and - balance to administrative projects, how often delays occur, and how
long the change order process is.
Dan Gibson, Prosecutor's Office, answered questions.
James Lee, Public Works Department, described Public Works Department projects
that occur in streams and rivers and the impact of a delayed change order process.
Gibson described past situations in which the County declared an emergency to do
unexpected work necessary for the operation of the ferry, when emergency provisions
apply, and contract requirements for the County to respond promptly to change orders.
The councilmembers discussed whether emergency provisions can apply to change
orders; the processes of other counties; the Executive's liability if he or she exceeds
responsibilities, which are established by the County Charter, and; Executive cooperation
with the County Council.
Buchanan stated he would like to define an effective date of the ordinance. He
moved to recommend to the full Council that the Council delay the implementation date
until October 1, 2015.
The motion carried by the following vote:
Ayes: Browne, Buchanan, and Sidhu (3)
Nays: None (0)
Finance and Administrative Services Committee, 4/28/2015, Page 2
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2 (Clerk's Note: Councilmember Sidhu left the meeting at 12:30 p.m.)
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4 COMMITTEE DISCUSSION AND RECOMMENDATIONS TO COUNCIL
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6 1. ORDINANCE AMENDING THE 2015 WHATCOM COUNTY BUDGET, FIFTH
7 REQUEST, IN THE AMOUNT OF $136,500 (AB2015 -132)
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9 Buchanan moved to recommend approval to the full Council.
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11 The committee discussed the $80,000 for the total maximum daily load (TMDL)
12 study.
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14 Gary Stoyka, Public Works Department, answered questions.
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16 The motion carried by the following vote:
17 Ayes: Browne, Buchanan, and Sidhu (3)
18 Nays: None (0)
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21 COMMITTEE DISCUSSION AND RECOMMENDATIONS TO COUNCIL
22 (COUNCIL ACTING AS THE WHATCOM COUNTY FLOOD CONTROL ZONE DISTRICT
23 BOARD OF SUPERVISORS)
24
25 1. RESOLUTION AMENDING THE 2015 WHATCOM COUNTY FLOOD CONTROL
26 ZONE DISTRICT BUDGET, FIRST REQUEST, IN THE AMOUNT OF $80,000
27 (AB2015 -133)
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29 Sidhu moved to recommend approval to the Whatcom County Flood Control Zone
30 District Board of Supervisors.
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32 The motion carried by the following vote:
33 Ayes: Browne and Buchanan (2)
34 Nays: Sidhu (1)
35
36 (Clerk's Note: Councilmember Sidhu left the meeting at approximately 12:30 p.m.)
37
38 2. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
39 LEASE AGREEMENT BETWEEN WHATCOM COUNTY FLOOD CONTROL ZONE
40 DISTRICT AND PERCY HOEKEMA, DBA EVERNOOK DAIRY, FOR PROPERTY
41 LOCATED AT 7435 EMMERSON ROAD, EVERSON, IN THE ANNUAL AMOUNT
42 OF $1,015.56 (AB2015 -139)
43
44 Buchanan moved to recommend approval to the Whatcom County Flood Control
45 Zone District Board of Supervisors.
46
47 The motion carried by the following vote:
48 Ayes: Browne and Buchanan (2)
49 Nays: None (0)
50 Absent: Sidhu (1)
51
52 3. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
53 CONTRACT BETWEEN WHATCOM COUNTY AND VEDA ENVIRONMENTAL TO
Finance and Administrative Services Committee, 4/28/2015, Page 3
PROVIDE FACILITATION SERVICES FOR THE WRIA 1 PLANNING UNIT
MEETINGS, IN THE AMOUNT OF $30,000 (AB2015 -140)
Buchanan moved to recommend approval to the Whatcom County Flood Control
Zone District Board of Supervisors.
The motion carried by the following vote:
Ayes: Browne and Buchanan (2)
Nays: None (0)
Absent: Sidhu (1)
COUNCIL "CONSENT AGENDA" ITEMS
1. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
GRANT AGREEMENT AMENDMENT BETWEEN WHATCOM COUNTY AND THE
STATE OF WASHINGTON DEPARTMENT OF ECOLOGY FOR SOLID WASTE
COMPLIANCE MANAGEMENT AND LITTERING AND ILLEGAL DUMPING
ENFORCEMENT ACTIVITIES, IN THE AMOUNT OF $47,247, FOR A TOTAL
AMENDMENT AGREEMENT IN THE AMOUNT OF $201,987 (AB2015 -141)
Buchanan moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Browne and Buchanan (2)
Nays: None (0)
Absent: Sidhu (1)
2. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT AMENDMENT BETWEEN WHATCOM COUNTY AND BELLINGHAM
WHATCOM TOURISM TO AMEND THE SCOPE AND COMPENSATION FOR
IMPLEMENTING A COUNTYWIDE PROJECT, IN THE AMOUNT OF $50,000,
FOR A TOTAL AMENDED CONTRACT IN THE AMOUNT OF $300,000 (AB2015-
142)
Buchanan moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Browne and Buchanan (2)
Nays: None (0)
Absent: Sidhu (1)
3. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT AMENDMENT BETWEEN WHATCOM COUNTY AND CATHOLIC
COMMUNITY SERVICES FOR HOUSING CASE MANAGEMENT SERVICES, IN
THE AMOUNT OF $38,634, FOR A TOTAL AMENDED CONTRACT IN THE
AMOUNT OF $326,736 (AB2015 -143)
Buchanan moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Browne and Buchanan (2)
Nays: None (0)
Absent: Sidhu (1)
Finance and Administrative Services Committee, 4/28/2015, Page 4
4. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND EDGE ANALYTICAL LABS FOR
WATER QUALITY ANALYTICAL TESTING SERVICES, IN THE AMOUNT OF
$67,500 (AB2015 -144)
Buchanan moved to recommend approval to the full Council.
Brenner asked how much is funded through a grant agreement.
Erika Douglas, Public Works Department, stated only a small amount, $5,000 to
$10,000, is funded with the grant.
The motion carried by the following vote:
Ayes: Browne and Buchanan (2)
Nays: None (0)
Absent: Sidhu (1)
S. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO AWARD BID
#15 -05 AND ENTER INTO A CONTRACT FOR THE CENTRAL SHOP VEHICLE
EXHAUST SYSTEM UPGRADE TO THE LOW BIDDER, BLYTHE PLUMBING &
HEATING, IN THE AMOUNT OF $173,755.16 (AB2015 -145)
Buchanan moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Browne and Buchanan (2)
Nays: None (0)
Absent: Sidhu (1)
6. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO AWARD BID
#15 -16 FOR RENTAL RATES FOR MAINTENANCE AND CONSTRUCTION
EQUIPMENT (WITHOUT OPERATORS) TO ALL BIDDERS, WITH SELECTION
FROM THE LIST BASED ON EQUIPMENT AVAILABILITY AND SUITABILITY,
WITH PREFERENCE TO LOW BIDDERS (AB2015 -146)
Buchanan moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Browne and Buchanan (2)
Nays: None (0)
Absent: Sidhu (1)
7. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO APPROVE THE
PURCHASE OF TIRES, TUBES, AND SERVICE USING THE WASHINGTON
STATE CONTRACT FROM VARIOUS LOCAL VENDORS ON AN AS NEEDED
BASIS, TOTAL ANNUAL EXPENDITURES COULD BE UP TO $80,000 (AB2015-
147)
Buchanan moved to recommend approval to the full Council.
Finance and Administrative Services Committee, 4/28/2015, Page 5
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The motion carried by the following vote,
Ayes: Browne and Buchanan (2)
Nays: None (0)
Absent: Sidhu (1)
OTHER BUSINESS
There was no other business.
ADJOURN
The meeting adjourned at 12:41 p.m.
ATTE.$r. `�ytiC►i0
Dea Broyvn�CDa s, (t bcil _Clerk
Jill Nixon, Minutes Transcription
WHATCOM COUNTY COUNCIL
WHAT,CPM(120UNTY, WASHINGTON
Rud Browne, Committee Chair
Finance and Administrative Services Committee, 4/28/2015, Page 6