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Home My WebLink AboutFinance Committee February 5 1985WHATCOM COUNTY COUNCIL FINANCE COMMITTEE Minutes -- February 5, 1985 The Finance Committee was called to order at 2:00 p.m. by Chairperson Becker with Committee member Hansey in attendance. Cole was absent. Also present at the meeting were Shirley Van Zanten, County Executive; Tom Sutberry, Budget Director; Paul Rushing, Public Works Director; Marty IIarper, Harper -Owes Engineering; Lynn Batdorf, Coalition for Child Advocacy; Betty Swanson, concerned citizen; Andy Fernando, Bellingham Herald, and David Cutbirth, KPUG. REORGANIZATION OF COMMITTEE HANSEY MOVED THAT BECKER BE APPOINTED AS CHAIRPERSON. The motion carried. It was decided that the Finance Committee will meet at 2:30 p.m. on the Tuesday of the week of Council meetings. BIDS FOR FERNDALE WASTEWATER TREATMENT PLANT IMPROVEMENTS Paul Rushing requested that this item be withdrawn from today's Committee agenda. He explained that the City of Ferndale has requested thirty days to see if they can come up with some matching funds for the project. He further stated that he had contacted the low bidder on the project who concurs with the request for the 30 -day delay. Mr. Rushing recommended that the bid bond for the low bidder be held and that the bid bonds for the other bidders be released. Executive Van Zanten further explained that written approval from the low bidder regarding the 30 -day delay was forthcoming. HANSEY MOVED TO RECOMMEND TO THE FULL COUNCIL TO HOLD THE MATTER OF THE BIDS FOR THE FERNDALE WASTEWATER TREATMENT PLAN IMPROVEMENTS FOR A PERIOD OF THIRTY DAYS, SUBJECT TO RECEIPT OF A LETTER FROM THE LOW BIDDER ACKNOWLEDGING THAT THEY WILL HOLD THEIR BID FOR THIRTY DAYS, AND ALSO TO RELEASE THE BID BONDS OF THE OTHER BIDDERS, RETAINING THE BID BOND FOR THE LOW BIDDER. The motion carried. ORDINANCE - ADOPTING A 1985 BUDGET FOR REFERENDUM 37 CONSTRUCTION FUND Executive Van Zanten provided background information on this ordinance. HANSEY MOVED TO RECOMMEND "DO PASS" TO THE FULL COUNCIL OF THE ORDINANCE ADOPTING A 1985 BUDGET FOR THE REFERENDUM 37 CONSTRUCTION FUND. The motion carried. Finance Committee Minutes February 5, 1985 Page 2 ORDINANCE - ADOPTING REVISED 1985 BUDGET FOR FEDERAL SHARED REVENUE FUND Executive Van Zanten explained that this ordinance was for the purpose of funding three projects which were begun in 1984 and not completed until 1985. HANSEY MOVED TO RECOMMEND "DO PASS" TO THE FULL COUNCIL OF THE ORDINANCE ADOPTING A REVISED 1985 BUDGET FOR THE FEDERAL SHARED REVENUE FUND FOR THE PURPOSE OF REAPPROPRIATING UNEX- PENDED 1985 FUNDS TO COMPLETE REPAIRS TO THE COURTHOUSE NORTH WING ROOF, FOR INSTALLATION OF PLUMBING FIXTURES AND ELECTRIC LOCKS IN THE COURTHOUSE JUVENILE DETENTION FACILITY, AND FOR COMPLETION OF A MAP MURAL IN THE COURTHOUSE COUNCIL CHAMBERS. The motion carried. ORDINANCE - AUTHORIZING REVISED BUDGET FOR 1985 MENTAL HEALTH FUND BUDGET Tom Sutberry explained the background information on the ordinance. HANSEY MOVED TO RECOMMEND "DO PASS" TO THE FULL COUNCIL OF THE ORDINANCE AUTHORIZING A REVISED BUDGET FOR THE 1985 MENTAL HEALTH FUND BUDGET. The motion carried. ORDINANCE - ADOPTING REVISED 1985 BUDGET FOR NOR -BELL NURSING HOME FUND Executive Van Zanten provided the background information on the ordinance. HANSEY MOVED TO RECOMMEND "DO PASS" TO THE FULL COUNCIL OF THE ORDINANCE ADOPTING A REVISED 1985 BUDGET FOR THE NOR - BELL NURSING HOME FUND FOR THE PURPOSE OF RECEIVING AND DIS- BURSING A STATE DEPARTMENT OF COMMUNITY DEVELOPMENT GRANT FOR A PORTION OF SEWER FACILITY COSTS OF THE NOR -BELL NURSING HOME. The motion carried. ORDINANCE - CONFIRMING FINAL ASSESSMENT ROLL. RID #6 This item will be held over until the next Finance Committee meeting. Finance Committee Minutes February 5, 1985 Page 3 EXECUTIVE ITEMS RESOLUTION - AUTHORIZING COUNTY EXECUTIVE TO ENTER INTO CONTRACT, WILLIAM T. FOLLIS, JR., M.A.I. Executive Van Zanten explained the background information on the resolution. HANSEY MOVED TO RECOMMEND "APPROVAL" TO THE FULL COUNCIL OF THE RESOLUTION AUTHORIZING TIIE COUNTY EXECUTIVE TO ENTER INTO A CONTRACT FOR CONSULTING SERVICES WITH WILLIAM T. FOLLIS, JR. M.A.I., FOR RIGHT -OF -WAY APPRAISALS ON WEST AXTON ROAD BETWEEN GUIDE MERIDIAN AND NORTHWEST ROAD. The motion carried. RESOLUTION - TO SELL REAL PROPERTY ACQUIRED BY COUNTY ON TAX FORECLOSURE Executive Van Zanten provided background information on the resolution, and she stated that the minimum bid would be the taxes plus interest, as set out in R.C.W. 84.64. HANSEY MOVED TO RECOMMEND "APPROVAL" TO THE FULL COUNCIL OF THE RESOLUTION TO SELL REAL PROPERTY ACQUIRED BY COUNTY ON TAX FORECLOSURE. The motion carried. RESOLUTION - AIMENDING TIIE DEFERRED COMPENSATION PLAN FOR WHATCOM COUNTY EMPLOYEES Executive Van Zanten explained the background of this resolution. Harold Raymond, Personnel Director, stated that this resolution institutes recommended changes by the IRS regarding the County's deferred compensation plan. HANSEY MOVED TO RECOMMEND APPROVAL TO THE FULL COUNCIL OF THE RESOLUTION AMENDING THE DEFERRED COMPENSATION PLAN FOR WHATCOM COUNTY EMPLOYEES. The motion carried. OVERLIMIT TRANSFERS - VICTIM /WITNESS ASSISTANCE FUND, $14,600.00; AND CURRENT EXPENSE FUND, PROSECUTING ATTORNEY BUDGET, $33,863.00 Tom Sutberry provided background information on the over - limit transfers. Chairperson Becker provided further background. Kathy Walker, Prosecuting Attorney's office, also spoke on the overlimit transfers. Finance Committee Minutes February 5, 1985 Page 4 HANSEY MOVED TO RECOMMEND APPROVAL TO THE FULL COUNCIL OF THE FOLLOWING OVERLIMIT TRANSFERS: 1. Overlimit transfer in the amount of $14,600.00, Victim/ Witness Assistance Fund - Prosecuting Attorney Budget 2. Overlimit transfer in the amount of $33,863.00, Current Expense Fund - Prosecuting Attorney Budget The motion carried. DISCUSSION ON MILEAGE REIMBURSEMENT Executive Van Zanten provided background information on previous discussion held regarding mileage reimbursement. Tom Sutberry explained his memo to the Committee dated January 30, 1985. It was decided that the County would continue to reimburse mileage as set out in Executive Order 85 -1, with the rate of reimbursement at 190 per mile, as set out in Section 2.64.040 of the Whatcom County Code. DISCUSSION ON SUPPLEMENTAL BUDGET FOR SENIOR SERVICES Executive Van Zanten provided background information on the Senior Services facilities and their request. Roger DeSpain, Parks Director, explained the request further (see attached memo dated January 29, 1985). The Finance Committee requested that the Executive's office, through Tom Sutberry and Roger DeSpain, draft an ordinance for introduction on February 7, 1985, which would revise the 1985 Parks and Recreation Fund in the amount of $3,500.00. OTHER BUSINESS Executive Van Zanten distributed copies of a resolution author- izing payment to Denise Brennan, Laughlan Clark, Deborah Garrett, Mary Swenson and Karen A. Lerner for professional services rendered in January of 1985. Executive Van Zanten explained the background information on this resolution. A typographical error on page 1, line 24 was noted for correc- tion: "contract for 19845" HANSEY MOVED TO RECOMMEND TO FULL COUNCIL TO INTRODUCE THE RESOLUTION AND RECOMMEND APPROVAL OF THE RESOLUTION AUTHORIZING Finance Committee Mtnutes February 5, 1985 Page 5 PAYMENT TO DENISE BRENNAN, LAUGHLAN CLARK, DEBORAH GARRETT, MARY SWENSON AND KAREN A. LERNER FOR PROFESSIONAL SERVICES RENDERED IN JANUARY OF 1985. The motion carried. DISCUSSION REGARDING THE NEXT FINANCE COMMITTEE Chairperson Becker requested that at the next Finance Committee meeting there be discussion regarding a year -long agenda for the Finance Committee as it relates to some of the major issues the Committee needs to consider. Following discussion on the national budget and how it relates to Federal Shared Revenue, the meeting was adjourned at 3:20 p.m. WHATCOM COUNTY COUNCIL WHATCOM COUNTY, WASHINGTON 14 Mary Kay Becoer C Ch ai-rpe rs on ATTEST: -Ca rol Ebergson Clerk- of the ounci l