HomeMy WebLinkAboutFinance Committee March 30 1987WHATCOM COUNTY COUNCIL
FINANCE COMMITTEE
March 30, 1987
The meeting was called to order at 3:00 p.m. by Committee
Chair Warner, with Hansey present. Roehl arrived at 3:15. Also
present were Executive Shirley Van Zanten; Joan Ogden, Auditor;
Paul Rushing and Brad Bennett, Public Works; Glen Kiep, Equipment
Rental and Maintenance; Ed Henken, County Engineer; Bob Jordan,
Treasurer; Nat Dickinson, Purchasing; Roger DeSpain, Parks; Brian
Griffin, County Insurance Broker; Priscilla Sabin, Visitors and
Convention.Bureau; Lani Calkins, Region IV; and Neil Clements,
KGMI.
ISCUSSION OE REQUEST FOR $5,000 CONTRIBUTION TO REGION IV
TOURISM PROMOTION AND MARKETING
Executive Van Zanten explained that the Convention Center
Fund had a current balance of $49,237, because of $22,670 in
revenue received in 1986 due to EXPO, but that the average yearly
income of that fund was between $12,000 and $14,000. She also
said that a contribution of $10,000 to the Visitors and
Convention Bureau and $3,000 to DARE had already been approved
from that fund, and a policy established by Resolution 82 -64
limited expenditures from the fund to not more than $25% of
annual revenue for short term projects.
Priscilla Sabin briefly described the Region IV Program and
explained the purpose of the proposed contribution, and
discussion followed.
HANSEY MOVED TO RECOMMEND THAT THE COUNCIL NOT APPROVE THE
REQUEST FOR FUNDING.
The motion carried.
ORDINANCE M OSING A PASS-THROUGH FEE UPON PERSON OR PERSONS,
COMPANIES. OR CORPORATIONS ENGAGED IN THE COLLECTION AND DISPOSAL
OF REFUSE AND GARBAGE, OR CONTRACTORS, CITIZENS, OR OTHER
BUSINESSES , (SUBSTITUTE ORDINANCE)
Van Zanten and Public Works Director Rushing discussed the
substitute ordinance. It was noted that the ordinance should be
amended, beginning on line 11, to state that "WHEREAS, Whatcom
County ResolUtion 87 -8 requires that the Cedarville landfill only
receive demolition and construction debris after June 30, 1987
and municipal waste only in emergency situations; ".
Roehl joined the meeting.
March 30, 1987
Page 2
HANSEY MOVED TO RECOMMEND ADOPTION OF THE SUBSTITUTE
ORDINANCE, WITH THE AMENDMENT.
The motion carried.
ORDINANCE REVISING THE 1987 PARKS AND RECREATION FUND
APPROPRIATION (SUBSTITUTE ORDINANCE)
Van Zanten and Parks Director DeSpain explained the
substitute ordinance.
ROEHL MOVED TO RECOMMEND ADOPTION OF THE SUBSTITUTE
ORDINANCE.
The motion carried.
QEDINANCE EalABLIaHING A 200 EEITY CASH REVOLVING FUND EOB HE
EQUIPMENT RENL AND REVOLVING FUND, CENTRAL STOR S
ROEHL MOVED TO RECOMMEND ADOPTION OF THE ORDINANCE.
The motion carried.
ORDINANCE TO REVISE THE 1987 PHYSICAL PLANT AND CAPITAL
FACILITIES FUND APPEOPRIATION
Van Zanten explained the ordinance.
HANSEY MOVED TO RECOMMEND ADOPTION OF THE ORDINANCE.
The motion carried.
PROPOSED MOTION CONCERNING ERRORS AND OMISSIONS INSURANCE* "THE
COUNCIL AFEIRMS IHAT WHATCOM COUNTY WILL CONTINUE TO INSURE ITS
EMPLOYEES AND MEMBERS 0 BOARDS AND COMMITTEES H SAME EXTEMI
AND UNDER THE SAME CONDITIONS AS THEY WERE COVERED BY THE
PREVIOUS ERRORS AND OMISSIONS INSURANCE POLICY, H COVERAGE
WILL BE ON A FIRST- DOLLAR BASIS,"
Van Zanten distributed a letter from Brian Griffin detailing
offers of Errors and Omissions and Law Enforcement Liability
policies, and explained the terms of the policies.
ROEHL MOVED TO RECOMMEND PURCHASE OF THE ERRORS AND
OMISSIONS POLICY.
The motion failed.
March 30, 1987
Page 3
HANSEY MOVED TO RECOMMEND THAT THE COUNCIL ADOPT THE
PROPOSED MOTION ON ERRORS AND OMISSIONS INSURANCE.
The motion carried.
EXECUTIVE JJEMS
BID AWARD FOR IWO 4 TON SUBURBAN-TYPE TRUCKS GRIEFIN
OLDS -C DILLAC -GMC EOR TWO GM TR20909 Z RUCKS AT $13,9 8.72
EACH, FOR A NET BID OF 28 48 64 INCLUDING ADE -IN ALLOWANCE
AND SALES TAX
There was discussion about the proposed bid award.
ROEHL MOVED TO RECOMMENDED APPROVAL OF THE BID AWARD.
The motion carried.
BID AWARD EOR CQNSTRUCTION OF GULF ROAD, PT, ROBERTS, FROM
0 FRONT ST.. 10 WILDER CONSTRUCIION COMPANY, IN THE AMOUNT
$5082755, INCLUDING TARS
INITIATING RESOLUTION. PROJECT NO, 99126
Van Zanten and County Engineer Henken explained the bid
award, and discussion followed.
ROEHL MOVED TO RECOMMEND APPROVAL OF THE BID AWARD AND THE
INITIATING RESOLUTION.
The motion carried.
BID AWARD FOR CQNSIRUCTION OF BIRCH BAY BERM AND ROADWAY REPAIRS
0 MEL HICKS CONS RUC 0 IN THE AMOUNT OF $130,666
BID AWARD FOR SUPPLY OF GRAVEL FOR BIRCH BAY BERM TO FERNDALE
READY MIX IN THE AMOUNT OF $49,0_27 ,
INITIATING RESOLUTION, PROJECT NO, 99720
Van Zanten and Henken explained the bid awards, and
discussion followed.
ROEHL MOVED TO RECOMMEND APPROVAL OF BOTH BID AWARDS AND THE
INITIATING RESOLUTION.
The motion carried.
March 30, 1987
Page 4
AGREEMENT BETWEEN PT. ROBERTS WATER DISTRICT N0, 4 AND WHATCOM
COUNTY
Van Zanten and Rushing explained the agreement.
HANSEY MOVED TO RECOMMEND APPROVAL OF THE AGREEMENT, WITH
THE AMENDMENT PENCILED IN ON PAGE 2 STATING THAT THE 10% INTEREST
PER ANNUM COMMENCES UPON RECEIPT OR EXPENDITURE.
The motion carried.
REPORT ON DIRECT DEPOSIT OF PAYROLL WARRANTS
Van Zanten discussed the direct deposit methods outlined in
a memorandum which was distributed to the Committee, and
discussion followed. The Committee requested that the
administration attempt to determine the level of employee
interest in a direct - deposit system.
BID AWARD FOR PNEUMATIC COMPACTOR TO FRAY EQUIEMENT COMPANY,
INC., FOR A BOMAG MODEL BW12R COMPACTOR, AT A NET BID OF
$33.140.41 INCLUDING 'GRADE -IN ALLOWANCE AND SALES TAX
Fleet Control Manager Kiep explained the proposed bid award.
ROEHL MOVED TO RECOMMEND APPROVAL OF THE BID AWARD.
The motion carried.
OTHER BUSINESS
DISCUSSION OF FINANCE COMMITTEE PROJECT'S
Warner discussed a memo which was distributed to the
Committee, in which he proposed asking the Council to give the
Finance Committee authority to investigate various issues facing
the County. The Committee discussed the issue, and agreed that
the proposal should be submitted to the full Council
The meeting was adjourned at 4:45 p.m.
ATTEST:
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Carol Ebergson /
Clerk of the Council
WHATCOM COUNTY COUNCIL
WHATCOM COUNTY, WASHINGTON
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Daniel M. Warner, Chair
Finance Committee