HomeMy WebLinkAboutFinance February 17 1988WHATCOM COUNTY COUNCIL
FINANCE COMMITTEE
February 17, 1988
The meeting was called to order at 3:00 p.m. by Committee
Chair Warner with all committee members present. Also present
were Shirley Van Zanten, County Executive; Emily Jackson and Will
Roehl, Council members; Shirley Forslof, Auditor; Harold Raymond,
Personnel; Dave McEachran and Kathy Watts, Prosecutor's Office;
Jon Ostlund, Public Defender; Brad Bennett, Public Works
Accounting; Nat Dickinson, Purchasing; Neil Clement, KGMI; Arnie
Rupke, Dewey Griffin Co.; and Jerry Chambers, Chambers Chevrolet.
BID AWARD RECOMMENDATION FOR FIVE SHERIFF PATROL SEDANS TO ,THE
LOW BID, A STATE BID, IN A TOTAL AMOUNT OF $59 }512.51
Executive Van Zanten and the Committee discussed all of the
bid awards, and the rationale for the decision to consider the
State bid for the first time in awarding bids for County
vehicles.
Arnie Rupke, Dewey Griffin Co., and Jerry Chambers, Chambers
Chevrolet, told the Committee that they believed the latest call
for bids was unfair because local dealers were not able to
compete with the State bid.
There was further discussion on the issue. Committee
members suggested the possibility of establishing a set
percentage by which local bidders would be allowed to exceed the
state bid. They also proposed that the County issue the call for
bids in August, at the same time the State bid is issued, to
allow local dealers to obtain price protection on their bids.
VANDERPOL MOVED TO RECOMMEND AWARDING THE BID FOR THE FIVE
SHERIFF PATROL SEDANS TO THE STATE, AS RECOMMENDED BY THE
ADMINISTRATION.
The motion carried.
BID AWARD RECOMMENDATION FOR ONE 3/4 -TON VAN TO BELLINGHAM
CHRYSLER CENTER FOR A TOTAL AMOUNT OF $13,529..9$ FOR A DODGE B-
350, THE STATE BID WAS 5.57% LOWER, BUT DID NOT WARRANT GOING
OUTSIDE THE COUNTY FOR REASONS OF WARRANTY SERVICE PRIORITY
HANSEY MOVED TO RECOMMEND AWARDING THE BID TO THE STATE
(RATHER THAN TO BELLINGHAM CHRYSLER AS RECOMMENDED BY THE
ADMINISTRATION).
There was discussion on the motion.
The motion carried.
February 18, 1988
Page 2
BID AWARD REGOMME.NDATION FOR ONE MINI -VAN TO BELLINGHAM CHRYSLER
CENTER FOR A DODGE MINI RAM, FOR A TOTAL AMOUNT ,F $11,530.2.9.
THE STATE BID WAS SLIGHTLY LOWER, BUT DID NOT WARRANT DOING
OUTSIDE THE COUNTY DUE TO WARRANTY SERVICE PRIORITY AND
BELLINGHAM CHRYSLER'S LONGER WARRANTY
VANDERPOL MOVED TO RECOMMEND AWARDING THE BID TO THE STATE.
The motion carried.
BID AWARD RECOMMENDATION FOR-THREE 4 -DOOR STATION WAGONS TO
BELLINGHAM CHRYSLER .CENTER FO.R _ A NET BID_, OF $28l827,88, THE
STATE BID WAS 39% LOWER, BU's DID NOT JUSTIFY GOING OUTSIDE, THE
COUNTY DUE TO WARRANTY SERVICE PRIORITY AND THE VALUE OF _A LONGER
WARRANTY
BID AWARD RECOMMENDATION FOR ONE 3/4 -TON. CARGO VAN TO BELLINGHAM
CHRYSLER CENTER FOR A NET BID, INCLUDING SALES TAX,. OF
$11.452.68. THE STATE BID WAS 6.78% LOWER, BUT SID NOT J'USTIF,�
GOING OUTSIDE THE COUNTY DUE 10 WARRANTY SERVICE PRIORITY AND THE
VALUE OF A LONGER WARRANTY
BID AWARD RECOMMENDATION FOR THREE-1/2-TON PICKUP TRUCKS TO THE
LOW BID, A STATE BID, IN A TOTAL AMOUNT OF.$28,079.22
BID AWARD RECOMMENDATION FOR ONE 4 -DOOR. CREW-CAB-PICKUP TRUCK TO
THE ONLY BID, A STATE BIDS IN THE TOTAL AMOUNT OF $14,429.0
BID AWARD RECOMMENDATION FOR THREE 3/4 -TON PICKUP ,TRUCKS TITHE
LOW BID, A STATE BID, IN THE AMOUNT OF $31,670_.26
HANSEY MOVED TO RECOMMEND AWARDING ALL THE REST OF THE BIDS
TO THE STATE.
The motion carried.
The administration was requested to re- examine its procedure
for requesting bids in light of the issues raised at the meeting.
BID AWARD RECOMMENDATION FOR THE RECONSTRUCTIQN OF LAKEWA.Y DRIVE
TO THE LOW BIDDER,'WILDER CONSTRUCTION CO., INC., IN THE AMOUNT
OF $797,459
HANSEY MOVED TO RECOMMEND AWARDING THE BID TO WILDER
CONSTRUCTION.
The motion carried.
February 17, 1988
Page 3
INITIATING RESOLUTION FOR PROJECT NO, 99134, THE RECONSTRUCTION
OF LAKEWAY DRIVE
HANSEY MOVED TO RECOMMEND APPROVAL OF THE RESOLUTION.
The motion carried.
BID AWARD RECOMMENDATION FOR MAILROOM EQUIPMENT TO THE ONLY
RESPONSIVE BIDDER, PI:PNEY BOWES, ,FOR _A MODEL 6120 MAILING
MACHINE, AN A -570 POSTAGE SCALE,_ AND AN A- 300.ACCOUNTING SYSTEM
FOR $121866
Van Zanten reviewed the recommendation, and discussion
followed.
VANDERPOL MOVED TO RECOMMEND APPROVAL OF THE BID AWARD TO
PITNEY BOWES.
The motion carried.
ORDINANCE AMENDING WHATCOM COUNTY CODE PRQVJ$IONS MAKING IHE
VIOLATIONS OF SAID PROVISIONS AN INFRACTION
Prosecutor Dave McEachran discussed the proposed ordinance
with the Committee. He requested that the sections entitled
Solicitors and Canvassers, Animal Control, Disorderly House,
Breach of Peace, and Boating and Swimming be deleted from the
ordinance.
The discussion included the question of whether the
ordinance would have much effect on reducing caseloads. The
issue of deferred prosecution was also discussed by McEachran and
Public Defender Jon Ostlund.
VANDERPOL MOVED TO RECOMMEND ADOPTION OF THE ORDINANCE, WITH
THE DELETIONS REQUESTED BY MCEACHRAN.
The motion carried.
ORDINANCE ESTABLISHING A CIVIL INFRACTION PROCEDURE
ORDINANCE CREATING ENFORCEMENT PROCEDURES FOR FAILING TO RESPOND
OR.SIGN AN INFRACTION
HANSEY MOVED TO RECOMMEND ADOPTION OF BOTH ORDINANCES.
The motion carried.
February 17, 1988
Page 4
ORDINANCE AMENDING THE WHATCOM COUNTY CODE SECTION 2.02.040A.T0
ESTABLISH THE ANNUAL RF,QR,GANIZATTONAL MEETINQ_ OF ,'SHE WHATQOM
COUNTY COUNCIL
HANSEY MOVED TO RECOMMEND ADOPTION OF THE ORDINANCE.
The motion carried.
ORDINANCE TO REVISE THE.1988 CURRENT. EXPENSE FUND. MEDICAL
EXAMINER'S APPROPRIATION . THEREIN
ORDINANCE TO REVISE THE 1.9.88 CURRENT EXPENSE FUND, SUPERIOR CQUR�
APPROPRIATION THEREIN
Van Zanten explained the ordinances.
HANSEY MOVED TO RECOMMEND ADOPTION OF BOTH ORDINANCES.
The motion carried.
REQUEST FOR AUTHORIZATION TO PURCHASE PROPERTY INSURANCE IN THE
AMOUNT OF $22,862 (RENEWAL DATE OE 2/20L88)
Van Zanten explained her request and distributed written
information.
VANDERPOL MOVED TO RECOMMEND THAT THE EXECUTIVE BE
AUTHORIZED TO PURCHASE THE INSURANCE.
There was discussion on the motion.
The motion carried.
REPORT.ON JOB AUDIT IN ELECTIONS DEPARTMENT, AND REQUEST TO
AUTHORIZE THE AUDITOR TO PROCEED TO PERMANENTLY FILL THE
POSITIONS
Van Zanten distributed the audit report, and discussion
followed. Van Zanten requested that the Council endorse the
audit report and allow the third position in Elections to be
permanently filled:
VANDERPOL MOVED TO RECOMMEND AUTHORIZING THE PERMANENT
FILLING OF THE POSITION IN THE AUDITORS OFFICE.
The motion carried.
February 17, 1988
Page 5
The meeting was adjourned at 5:12 p.m.
WHATCOM COUNTY COUNCIL
WHATCOM COUNTY, WASHINGTON
10 It
Daniel M. Warner, Chair
Finance Committee
ATTEST;
Carol Ebergson
Clerk of the Co ncil