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HomeMy WebLinkAboutCounty Council February 18 1988WHATCOM COUNTY COUNCIL February 18, 1988 The meeting was called to order by Council Chair Roehl at 7:30 p.m. with Burton, Hansey, Jackson, Vanderpol and Warner present. APPROVAL OF MINUIS The minutes of the meeting of February 4, 1988 were approved. EXECUTIME IT BID AWARD , RECOMMENDATION FOR MAILROOM EQUIPMENT TO THE ..ONLY RESPONSIVE BIDDER, PITNEY BOWES, FOR A. MODEL .6120 MAILINg MACHINE,.AN A -570 POSTAGE SCALE, AND AN A -3QQ ACCOUNTING.SYSTEM FOR THE AMOUNT OF $12,866 Executive Van Zanten presented the proposed bid award. Warner reported that the Finance Committee recommended approval of the bid award. WARNER MOVED TO AWARD THE BID TO PITNEY BOWES. The motion carried. BID AWARD RECOMMENDATION FOR FIVE SHERIFF PATROL SEDANS.TO THE LOW BID, A STATE BID, FOR A '.DOTAL AMOUNT FOR ALL FIVE SEDANS OF $59.512.51 BID AWARD RECOMMENDATION FOR ONE 3/4-TON VAN T0. BELLINGHAM CHRYSLER CENTER FOR A TOTAL.AMOUNT OF $13,529.98 FOR A DODGE B- 350, THE STATE BID WAS 5,57% LOWER, BUT DID NOT .WARRANT GOING OUTSIDE THE COUNTY.F.OR.REASONS OF WARRANTY SERVICE PRIORITY. BID AWARD RECOMMENDATION FOR ONE MINI -VAN TO BELLINGHAM CHRYSLER CENTER FOR A DODGE MINI RAM, FOR A TOTAL AMOUNT OF $11,,530.29_. THE STATE BAD WAS SLIGHTLY LOWER, BUT DID NOT WARRANT GOING OUTSIDE THE COUNTY DUE.TO WARRANTY SERVICE PRIORITY AND BELLINGHAM CHRYSLER'S LONGER WARRANTY BID AWARD RECOMMENDATION FOR THREE 4-DOOR STATION WAGONS T.0 BELLINGHAM CHRYSLER CENTER FOR A NET BID OF.$28,827,88, THE STATE BID WAS .39% LOWER, BUT DID NOT JUSTIFY GOING.OUTSIDE THE COUNTY DUE TO WARRANTY SERVICE PRIORITY AND THE VALUE OF A LONGER WARRANTY February 18, 1988 Page 2 BID AWARD RECOMMENDATION FOR ONE 3/4 -TON CARGO VAN TO BELLINGHAM CHRYSLER CENTER FOR ..A NEB' BID, INCLUDING . SALES TAX , OF $11,452.68. THE STATE BID WAS 6.78% LOWER, BUT DID NOT JUSTIFY GOIN OUTSIDE. THE COUNTY DUE TO WARRANTY SERVICE.PRIORITY AND THE VALUE OF A LONGER WARRANTY BID AWARD RECOMMENDATION NDATION FOR THREE 1/2 -TON PICKU.P.TRUCKS TO THE LOW BID, A STATE BID_, IN A TOTAL AMOUNT OF $28,079.22 BID AWARD RECOMMENDATION FOR ONE 4 -DOOR, CREW- QAB.PICKUP TRUCK TO THE ONLY BID, A STATE BID, IN THE TOTAL AMOUNT OF $14,429.03 BID AWARD RECOMMENDATION FOR THREE 3/4 -TON PICKUP TRUCKS TO THE LOW BID, A STATE BID„ .IN THE AMOUNT OF $31,670.26 Executive Van Zanten discussed the administration's decision to change its previous policy and consider the State bid for the first time. She reviewed the factors which led to that decision, including the amount of money which could be saved, and explained that the call for bids had stated that both price and warranties would be considered. Warner reported that the Finance Committee had recommended that all eight bids be awarded to the State. WARNER MOVED TO AWARD ALL THE BIDS TO THE STATE. The Council agreed to allow representatives from local automobile dealerships to speak. Bob Diehl Diehl Ford Urged that future bid procedures be modified to be fairer to local dealers; call for bids should be issued at the same time of the year as the State bid to enable local dealers to compete on the same basis; County should do business locally. Arnold Rupke Dewey Griffin Supported Bob Diehl's statements. The issues of the policy change concerning the State bid and the fairness of the latest call for bids were discussed. HANSEY MOVED A SUBSTITUTE MOTION TO REJECT ALL THE BIDS AND RE -ISSUE THE CALL FOR BIDS IN AUGUST OF 1988. There was discussion on the substitute motion. February 18, 1988 Page 3 The substitute motion failed. The original motion to award all the bids to the state failed. WARNER MOVED THAT ALL OF THE BIDS BE AWARDED AS RECOMMENDED BY THE ADMINISTRATION. The motion carried. BID AWARD RECOMMENDATION FOR _THE. RECONSTRUCTION OF LAKEWAY DRIVE TO THE LOW BIDDER, WILDER CONSTRUCTION GO., INC. , _IN THE AMOUNT OF $797,459 Warner reported that the Finance Committee recommended approval of the bid award. WARNER MOVED TO APPROVE THE BID AWARD. The motion carried. INITIATING RESOLUTION FOR PROJECT N0, 99134, THE RECONSTRUCTION OF LAKEWAY DRIVE Warner reported that the Finance Committee recommended approval of the initiating resolution. WARNER MOVED TO APPROVE THE RESOLUTION. The motion carried. REQUEST FOR AUTHORIZATION TO PURCHASE PROPERTY INSURANCE IN THE AMOUNT OF $22,862 The Executive presented her request. Warner reported that the Finance Committee recommended approval of the request. WARNER MOVED TO AUTHORIZE THE EXECUTIVE TO PURCHASE THE INSURANCE. The motion carried. REPORT ON JOB AUDIT IN ELECTIONS DEPARTMENT, AND REQUEST TO AUTHORIZE THE AUDITOR TO EROCEED TO PERMANENTLY FILL THE POSITIONS The Executive reviewed the results of the audit, and requested that the Council accept the audit and authorize the positions to be permanently filled as recommended. February 18, 1988 Page 4 Warner reported that the Finance Committee recommended approval of the audit results and recommendations. WARNER MOVED TO APPROVE THE REQUEST. The motion carried. REPORT OF THE EXECUTIV,� Department Relocation The Executive reported that the Mental Health section of the new Department of Combined Treatment Services had completed their move into the Courthouse Annex. Gravel Agreement The Executive reviewed the Department of Natural Resources the Nooksack River, and thanked their work on this issue. Sig -Month Report on EconoM Whatcom County Waste Reduc The two reports were distr terms of the agreement with the concerning gravel removal from Ed Henken and Paul Rushing for is D,- yelopment Activities tion and R.Ccycling Program ibuted to the Council. HEARINGS ORDINANCE AMENDING WHATCOM COUNTY CODE PROVISIONS MAKING TH VIOLATION OF SAID PRO,y.ISIONS AN INFRACTION ORDINANCE ESTABLISHING A CIVIL INFRACTION PRO9EDUR� ORDINANCE CREATING ENFORCEMENT PROCEDURES FOR FAILING TO RESPOND OR SIGN AN.INFRACTION The public hearing on the three interrelated ordinances was opened. There was no testimony and the hearing was closed. Warner explained the history and intent of the ordinances. He reported that the Finance Committee recommended their adoption, including one substitute ordinance which incorporated the Committee's recommended changes. WARNER MOVED TO ACCEPT THE SUBSTITUTE ORDINANCE AMENDING WHATCOM COUNTY CODE PROVISIONS MAKING THE VIOLATION OF SAID PROVISIONS AN INFRACTION WITH THE DELETION OF LINE 18, "SECTION 2.40.110, EMERGENCY SERVICES," FROM THAT ORDINANCE, AND TO ADOPT ALL THREE ORDINANCES. February 18, 1988 Page 5 Roehl divided the motion. The motion to accept the substitute ordinance with the deletion of "Section 2.40.110, Emergency Services" carried. There was further discussion on the motion to adopt the ordinances. BURTON MOVED TO TABLE THE ORDINANCES AND REFER THEM BACK TO THE FINANCE COMMITTEE FOR AN EVALUATION OF WHETHER THEY MEET THE CONDITIONS OF PROVISO "I" IN THE 1988 BUDGET. The motion carried. The meeting was recessed at 8:50 p.m. and reconvened at 8 :58 p.m. OPEN SESSION Craig Himes 656 West Pole Road Presented petition from West Pole Road residents requesting that the speed limit on the eastern half of the West Pole Road be reduced from 50 m.p.h. to 35 m.p.h.; discussed neighborhood concerns regarding the speed limit and the scope of the reconstruction project on that road. Chris Crabtree 844 West Pole Road Purchased his property on West Pole Road one year ago; would not have bought property if he had known about reconstruction project, which will place his property within 30 feet of the road; expressed concern for his children's safety. The petition and the other concerns of the West Pole Road residents were referred to the Public Services Committee. FINAL CONSIDERATION OF RESOLUTIONS AND ORDINANCES ORDINANCE AMENDING THE WHATCOM COUNTY CODE SECTION 2,02.040A TO ESTABLISH THE ANNUAL REOROANIZATIONAL MEETING OF THE WHATCOM COUNTY COUNCIL Warner explained the ordinance and reported that the Finance Committee recommended its adoption. WARNER MOVED TO ADOPT THE ORDINANCE. February 18, 1988 Page 6 The motion carried unanimously. Amos Heacock Pt. Roberts Asked about the public hearing on Whidbey Telephone Company's franchise request; was told that the hearing would be scheduled for the Council's second meeting in March. FINAL CONSIDERATION OF RESOLLUTIONS AND ORDINANCES ORDINANCE TO REVISE THE 1988 CURRENT EXPENSE FUND, MEDICAL EXAMINER'S APPROPRIATION THEREIN Warner explained the ordinance and reported that the Finance Committee recommended its adoption. WARNER MOVED TO ADOPT THE ORDINANCE. The motion carried unanimously. ORDINANCE TO REVI�S,E THE 1988 CURRENT EXPENSE.FUND. SUPERIOR COURT APPROPRIATION THEREIN Warner explained the ordinance and reported that the Finance Committee recommended its adoption. WARNER MOVED TO ADOPT THE ORDINANCE. The motion carried unanimously. ORDINANCE AMENDING THE TEXT OF TITLE 20„ THE OFFICIAL WHATCOM COUNTY ZONING CODE, TO ALLOW PUBLIC FACILITIES IN THE NEIGHBORHOOD COMMERCIAL, GENERAL COMMERCIAL AND AIRPORT OPERATIONS ZONES AS OUTRIGHT. PERMITTED USES; TO MODIFY FOR CONSISTENCY THE LANGUAGE REGARDING PUBLIC FACILITIES IN ALL THE ZONES WHERE THEY ARE PERMITTED; AND TO ALLOW THOSE PUBLIC FACILITIES RELATED TO HEALTH AND SAFETY AS OUTRIGHT PERMITTED USES AND TO ELIMINATE.THE 50' SETBACK FOR ALL PUBLIC FACILITIES IN THE AGRICULTURAL ZON Planning Director Dan Taylor suggested that on page 2, line 5, 11.151 Public and community facil under sect, on 20.40.052, includin Public and community facilities n including 11 explained the ordinance, and that line be changed to read: ities not already permitted a , s ,�", rather than 11.151 of allowed as ,permitted ,uses, February 18, 1988 Page 7 Burton reported that the Planning and Development Committee recommended adoption of the ordinance with the suggested correction. BURTON MOVED TO ADOPT THE ORDINANCE WITH THE AMENDMENT. Roehl divided the motion. The motion to amend the ordinance carried. The motion to adopt the ordinance as amended carried unanimously. OTHER BUSINESS .;. Jackson reported that the Public Services Committee recommended that the request to appoint Tim Lockery be approved. JACKSON MOVED TO APPOINT TIM LOCKERY TO FILL THE REMAINDER OF THE UNEXPIRED TERM UNTIL DECEMBER 31, 1989. The motion carried. HEARING_ EXAMINER'S RECOMMENDATION FOR APPROVAL OF REQUEST FOR MODIFICATION OF SITE PLAN APPROVED UNDER FILE M.D.P. 1 -75 AND S- 76, FILED BY RAYMOND D. WEDEN AND ASSOCIATES Planning Director Taylor and Ray Weden explained the proposed modifications. Burton reported that the Planning and Development Committee recommended approval. BURTON MOVED TO APPROVE THE HEARING EXAMINER'S RECOMMENDATIONS. The motion carried. MEMO FROM COUNCIL MEMBER JOHNSON REGARDING BID AWARDS, TO STATE Roehl read Johnson's memorandum, which outlined his concerns about the procedures the administration used in its latest call for bids on County vehicles, and the decision to change the County's policy of not utilizing the State bid. February 18, 1988 Page 8 The question of guidelines and timing for future bid calls on County vehicles was referred to the Finance Committee. The Committee was directed to work with the administration to establish standards and schedules. INTRODUCTION OF RESOLUTIONS AND ORDINANCES RESOLUTION REGARDING THE MATTER OF PLACING..A.NAME ON COUNTY ROAD NO, 627 (CRONK ROAD) Jackson explained the resolution and reported that the Public Services Committee recommended its approval. JACKSON MOVED TO APPROVE THE RESOLUTION. The motion carried. ORDINANCE TO REVISE THE 1988 CURRENT EXPENSE.FUND, BUILDINGS AND CODE BUDGES HT EREIN ORDINANCE ESTABLISHING A FERRY REVOLVING FUND ORDINANCE TO REVISE THE 1988 COMBINED TREATMENT SERVICES FUND APPROPRIATION The ordinances were introduced by consent and referred to the Finance Committee. ORDINANCE AMENDING ORDINANCE N0, 86 -88, AN ORDINANCE ESTABLISHING WHATCOM COUNTY FERRY RATES ORDINANCE AMENDING WHATCOM COUNTY CODE SECTION 8.12 FORTH PURPOSE OF REVISING THE FEE SCHEDULE FOR SOLID WASTE DISPOSAL AT WHATCOM COUNTY SOLID.WASTE SITES The ordinances were introduced by consent and referred to the Finance Committee and to be scheduled for hearings. ORDINANCE IN THE MATTER OF GRANTING A NON- EXCLUSIVE FRANCH.ISE.TO WHIDBEY TELEPHONE COMPANY PURSUANT TO STATE. LAW FOR. A PERIOD OF TWENTY -FIVE YEARS TO USE THE RIGHT -OF -WAY OF COUNTY ROADS.FQR THE CONSTRUCTION, OPERATION AND MAINTENANCE.OF TELEPHONE, TELEGRAPH AND OTHER TELECOMMUNICATIONS.FACILITIES The ordinance was introduced by consent and referred to the Public Services Committee and to be scheduled for a hearing. February 18, 1988 Page 9 ORDINANCE DISSOLVING WATER DISTRICT 15 The ordinance was introduced by consent and referred to the Public Services Committee. RESQLUTION STATING SHE INTENT OF THE WHATCOM COUNTY COUNCIL.T SUPPORT RESPONSIBLE DEVELQPMENT OF OI.L.PRODUCTION.IN..T HE ARCTIC NATIONAL WILDLIFE REFUGE Warner explained the rationale and intent of the resolution. WARNER MOVED TO APPROVE THE RESOLUTION. There was discussion on the motion. The motion carried. The Council directed that copies of the resolution be sent to the appropriate congressional and legislative delegations, and to the Governor. EXECUTIVE SESSION The meeting was recessed into executive session at 9:30 p.m. for discussion of labor contract negotiations, and reconvened into open session and adjourned at 10 :02 p.m. WHATCOM COUNTY COUNCIL WHATCOM COUNTY, WASHINGTON William P. Roehl, Chair ATTEST: Carol Ebergson Clerk of the Counci