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HomeMy WebLinkAboutFinance September 5 1989WHATCOM COUNTY COUNCIL FINANCE AND PERSONNEL COMMITTEE September 5, 1989 The meeting was called to order by Dan Warner, Chairman with Mary Vanderpol present. Emily Jackson was absent. Also present were: Shirley Forslof, Auditor; Barbara Cory, Treasurer; Tom Sutberry, Finance Director; Nat Dickinson, Purchasing; Nasser Mansour, Dan Dixon, Public Works; George Reid, Information Services; Peggy Ball, Combined Treatment Services; Peter Visser, Attorney; Mari Vanderpol. 1. BID AWARD RECOMMENDATION FOR A MICROGRAPHICS READER PRINTER AND DENSITOMETER TO THE LOWEST RESPONSIVE BIDDER, ALPHA INFORMATION MANAGEMENT, FOR A MINOLTA RP 605Z READER PRINTER AND A MACBETH TD 932 DENSITOMETER FOR A TOTAL COST OF $11,805.06 INCLUDING SALES TAX Sutberry and Reid explained the function of these machines. VANDERPOL MOVED TO RECOMMEND APPROVAL TO COUNCIL. Motion carried. 14. RECONSIDERATION OF RESOLUTION TO ACCEPT A PARTIAL PAYMENT ON R.I.D. #4 ASSESSMENT FOR BIRCH CREST ESTATES DIVISION #1 TRACT A Visser stated the district had been hanging on to this property for some time. It was advertised three times and this is the highest bid that has been received. The property has defects that were not apparent to the appraisers when they appraised it. The defects are: there is a County easement and there are conditions and covenants on this piece of property that would keep a title company from insuring it. The Water District will absorb the costs on this sale but reserve the right not to do this on future sales. Warner asked if the Magnussons have reason to believe they have bought the property. Visser says they may as they were the high bidder and the Water District Commissioners had accepted their bid. Visser stated he thinks mistakes were made in the 1970s when the RID was formed. Assessments should not have been attached in the amounts they were as it is not all developable land. VANDERPOL RECOMMENDED IT BE BROUGHT FORWARD TO COUNCIL FOR RECONSIDERATION. Finance & Personnel Minutes, 9/5/89, page 2 10. RESOLUTION IN THE MATTER OF SUBMITTING TO THE VOTERS OF THE SUMAS RIVER FLOOD CONTROL ZONE DISTRICT, A PROPOSAL TO AUTHORIZE A ONE -YEAR EXCESS LEVY IN 1990 FOR MATCHING FUNDS TO CONDUCT FLOOD CONTROL WORK ON THE SUMAS RIVER Dixon explained the resolution. The river needs to be cleared out; in areas that have been cleared the farmers are able to get on their land much earlier in the spring and later in the fall. VANDERPOL MOVED TO RECOMMEND APPROVAL TO COUNCIL. Motion carried. 2. REQUEST FOR APPROVAL TO PURCHASE FROM THE STATE CONTRACT 34 MOBILE RADIOS FOR USE IN SHERIFF AND PUBLIC WORKS VEHICLES TO REPLACE EXISTING RADIOS WHICH NO LONGER HAVE USEFUL LIFE IN THE AMOUNT OF $23,446.89 INCLUDING SALES TAX Dickinson explained the request. These are mostly law enforcement radios; they are expensive but will require less maintenance. VANDERPOL MOVED TO RECOMMEND APPROVAL TO COUNCIL. Motion carried. 3. REQUEST FOR AUTHORIZATION TO ENTER INTO A CONTRACT FOR THE SUPPLY OF PRECAST CONCRETE BRIDGE DECK CHANNEL UNITS TO THE ONLY BIDDER, PACIFIC CONCRETE INDUSTRIES, INC., IN THE AMOUNT OF $31,292.00, FOR BID PROPOSAL ALTERNATE A, INCLUDING ALL TAXES EXCEPT STATE SALES TAX Mansour explained the request. VANDERPOL MOVED TO RECOMMEND APPROVAL TO COUNCIL. Motion carried. 4. REQUEST FOR AUTHORIZATION TO ENTER INTO A CONTRACT FOR IMPROVEMENT OF THE LUMMI ISLAND FERRY TERMINAL PARKING AREA TO THE LOW BIDDER, HENIFIN & ASSOCIATES, IN THE AMOUNT OF $67,840.00, INCLUDING TAXES 4a. RESOLUTION ESTABLISHING COUNTY ROAD PROGRAM PROJECT NO. (11) 99187 AND THE AWARD OF CONTRACT FOR THE IMPROVEMENT OF THE LUMMI ISLAND FERRY TERMINAL PARKING AREA Finance & Personnel Minutes, 9/5/89, page 3 Mansour explained the request and accompanying resolution. VANDERPOL MOVED TO RECOMMEND APPROVAL TO COUNCIL. Motion carried. 5. REQUEST FOR AUTHORIZATION TO ENTER INTO A CONTRACT FOR THE TRANSPORT OF HUMAN REMAINS REQUESTED BY THE MEDICAL EXAMINER TO THE ONLY BIDDER, STEVEN R. STREET, AT THE RATES SUBMITTED IN HIS BID PROPOSAL Sutberry explained that the local funeral directors had decided not to transport bodies in need of autopsies. VANDERPOL MOVED TO RECOMMEND APPROVAL TO COUNCIL. Motion carried. 6. REQUEST FOR AUTHORIZATION TO ENTER INTO A CONTRACT FOR VARIOUS ALCOHOL TREATMENT SERVICES WITH RECOVERY NORTHWEST, IN THE TOTAL AMOUNT OF $814,702 Ball discussed this request; she stated she feels there has been a 25% to 30% loss in funding. The amount mentioned above is state ($613,000), federal ($170,000), city and county ($33,000) dollars. Recovery Northwest is the name of the facilities being contracted with. Ball is pleased with the company and the contract but said she wishes there were more federal dollars. VANDERPOL MOVED TO RECOMMEND APPROVAL TO COUNCIL. Motion carried. 12. ORDINANCE REVISING THE 1989 COMBINED TREATMENT SERVICES FUND APPROPRIATION FOR REGIONAL PLANNING AND OTHER PROFESSIONAL SERVICES Ball stated this is the involuntary treatment act fund money on the mental health side. This is flow through money to cover a planning consultant and equipment for the three northern counties; Whatcom agreed to manage this account. It also includes $50,000 to Catholic Community Service in earmarked funds and some involuntary treatment funds. These are for services to children and we would lose 11,000 hours of service to children if we did not have this. VANDERPOL MOVED TO RECOMMEND ADOPTION TO COUNCIL. Motion carried. Finance & Personnel Minutes, 9/5/89, page 4 7. RESOLUTION TO SELL PROPERTY ACQUIRED BY COUNTY ON TAX FORECLOSURE, REQUEST NO. 20 VANDERPOL MOVED TO RECOMMEND APPROVAL TO COUNCIL. Motion carried. 8. RESOLUTION TO SELL PROPERTY ACQUIRED BY COUNTY ON TAX FORECLOSURE, REQUEST NO. 21 VANDERPOL MOVED TO RECOMMEND APPROVAL TO COUNCIL. Motion carried. 9. RESOLUTION OF WHATCOM COUNTY, WASHINGTON, DECLARING CERTAIN REAL PROPERTY SURPLUS AND AUTHORIZING ITS SALE BY NEGOTIATION OR AUCTION IN COORDINATION WITH NOOKSACK, SUMAS AND EVERSON This could not be discussed as Attorney Watts was not available. The committee asked that Watts be requested to attend the Council meeting to explain this resolution. 13. ORDINANCE TO ESTABLISH THE AUDITOR'S OPERATION AND MAINTENANCE FUND FOR IMPROVED DOCUMENT RECORDING SYSTEM AND TO PROVIDE AN APPROPRIATION THEREIN Forslof explained this resolution; she had helped lobby the legislature to have this passed. The new law allows the Auditor's office to charge $2 per instrument that is recorded. Forslof estimates at least $65,000 in revenue from this in 1990. Forslof stated her office will need a back -up receipt printer and a slip printer; this will save time and be more efficient. She said she hopes to get a microfilm reader printer if there is money left over; this would provide a much better copy and be faster. VANDERPOL MOVED TO RECOMMEND ADOPTION TO COUNCIL. Motion carried. The meeting was adjourned at 4:12 p.m. WHATCOM COUNTY COUNCIL WHATCOM COUNTY, WASHINGTON 1 i ' Bar ra Maher, Clerk Daniel M. Warner, Member