HomeMy WebLinkAboutFinance March 13 1989WHATCOM COUNTY COUNCIL
FINANCE COMMITTEE
March 13, 1989
The meeting was called to order at 3 p.m. by Committee Chairman Daniel
Warner with members Emlly Jackson and Mary Vanderpol present. Also present were
Donald Hansey, Council Chairman; Shirley Van Zanten, Executive; Tom Sutberry,
Budget Director; George Reid, Information Services; Nat Dickinson, Purchasing;
Shirley Forslof and Darlene Metcalf, Auditor's Office; Barbara Cory, Treasurer;
Brad Bennett, Mary Chisholm, Glen Kiep, Ed Henken, Public Works; Rich Waldermar,
N.W. Washington Fairgrounds; Jul le Thorsen, Sudden Valley Administrator; Lee
Murphy, KGMI.
1. BID AWARD RECOMMENDATION FOR THE SUPPLY OF LUBRICATING OIL FOR
COUNTY VEHICLES AND EQUIPMENT TO THE LOW BIDDER, BOSMAN, INC., AT
AN ESTIMATED ANNUAL EXPENSE OF $12,062.50
Jackson moved to recommend approval to the Council.
Motion carried.
2. BID AWARD RECOMMENDATION FOR A TRAILER - MOUNTED PAVEMENT TESTING
SYSTEM TO THE ONLY BIDDER AND SOLE- SOURCE SUPPLIER, FOUNDATION
MECHANICS, INC., FOR A ROAD RATER MODEL 40OB -1 PAVEMENT TESTING
SYSTEM FOR $53,750 INCLUDING SALES TAX
Henken explained that this machine will help establish a PMS (Pavement
Management System). Some discussion about renting it to other counties.
Jackson moved to recommend approval to the Council.
Motion carried.
3. BiD AWARD RECOMMENDATION FOR A WOODEN COUNTER FOR AUDITOR'S OFFICE
TO THE ONLY BIDDER, PRICE $ VISSER MILLWORK, INC., FOR $15,124.34
INCLUDING SALES TAX
Van Zanten and Forslof discussed the need for these workstations for new
computers.
Jackson moved to recommend approval to the Council.
Motion carried.
4. BID AWARD RECOMMENDATION FOR THE NORTHWEST WASHINGTON FAIRGROUNDS
POWER SYSTEM RENOVATION, PHASE II TO LOW BIDDER VALLEY PLUMBING AND
ELECTRIC, FOR $34,990 PLUS SALES TAX
Waldermar explained that the power system renovations will put all
power lines underground.
Finance, 3/13/89, Page 2
Jackson moved to recommend approval to the Council.
Motion carried.
5. REQUEST FOR AUTHORIZATION TO ENTER INTO A CONTRACT WITH U.S. WEST
COMMUNICATIONS FOR CORECOM (TELEPHONE) SERVICE TO PROVIDE DIGITAL
CENTREX TO WHATCOM COUNTY FOR FIVE YEARS AT A COST OF $4,598 PER
MONTH
6.
7.
8.
9.
Van Zanten explained this request and stated it represents the most
economical means to get the service we need.
Jackson moved to recommend approval to the Council.
Motion carried.
PROPOSAL FOR BEGINNING IMPLEMENTATION OF THE MATRIX MANAGEMENT STUDY
RECOMMENDATIONS, FOR THE COUNTYIS FINANCIAL MANAGEMENT SYSTEMS
Van Zanten explained this proposal. it is estimated it would take
3 to 5 years to implement and $300,000 to $500,000 in software to
institute an up -to -date comprehensive system where all departments
were on a joint financial management computer program. This would
save so much duplicate paperwork and computer input that is now
necessary. This would be a two tier project; first- establishing
the needs of each department and second- instituting the program.
It was the opinion of all the people who have been working on this
committee that the County needs.to hire a project manager to see
this through. It will take a lot of time that current staff people
do not have available. Jackson suggested hiring an outside
consultant but most people decided an in -house person would be
better able to coordinate the whole project.
Vanderpol moved to request the Administration to prepare a
supplemental budget to request a project manager to institute a
matrix management study.
Motion carried.
RESOLUTION TO SELL PROPERTY ACQUIRED BY COUNTY ON TAX FORECLOSURE,
REQUEST NO. 7 (TWO SUDDEN VALLEY LOTS)
RESOLUTION TO SELL PROPERTY ACQUIRED BY COUNTY ON TAX FORECLOSURE,
REQUEST NO. 8 (THREE SUDDEN VALLEY LOTS)
RESOLUTION TO SELL PROPERTY ACQUIRED BY COUNTY ON TAX FORECLOSURE,
REQUEST NO. 9 (ONE SUDDEN VALLEY LOT)
Jackson moved that items 7, 8, and 9 be recommended for approval to
Council.
Motion carried.
Finance, 3- 13 -89, Page 3
10. RESOLUTION TO SELL PROPERTY ACQUIRED BY COUNTY ON TAX FORECLOSURE,
REQUEST NO. 10 (ALL SUDDEN VALLEY LOTS)
Cory for the County and Thorsen for Sudden Valley agreed that it
would be mutually beneficial. She was assured that the covenants
would be attached to the sale.
Jackson moved to recommend approval of the sale to Council subject
to the information received at the public hearing.
Motion carried.
11. ORDINANCE ESTABLISHING THE WHATCOM COUNTY PUBLIC HEALTH FUND, THE
PUBLIC HEALTH OBSTETRIC CARE FUND, AND 1989 APPROPRIATIONS THEREIN
Vanderpol moved to recommend adoption to the Council.
Motion carried.
12. ORDINANCE REVISING THE 1989 CURRENT EXPENSE FUND, TREASURER'S
APPROPRIATION THEREIN, TO DEVELOP REAL PROPERTY INVENTORY
Cory would Iike to hire a temporary person to plot the current list
of county owned properties.
Vanderpol moved to recommend adoption to the Council.
Motion carried.
13. ORDINANCE ESTABLISHING SIX MONTH CASH FLOW LOAN FROM THE EMERGENCY
CONTINGENCY FUND TO THE NOR -BELL CARE CENTER FUND
Sutberry said this would extend the current ordinance for 6 months.
Vanderpol moved to recommend adoption to the Council.
Motion carried.
14. RESOLUTION AMENDING RESOLUTION 89 -07, CHANGING THE DATE UPON WHICH
BIDS FOR THE COUNTY'S OFFICIAL NEWSPAPER WILL BE OFFICIALLY OPENED,
READ ALOUD AND CONSIDERED
Vanderpol moved to recommend approval to the Council.
Motion carried.
The meeting was adjourned at 4:28 p.m.
v
4 Maher, Cle 2
WHATCOM COUNTY COUNCIL
WHAT-NO COUNTY r- W HIN
ow-
A40ka_,� D iel M. Warner, Membe