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HomeMy WebLinkAboutFinance March 26 1991WHATCOM COUNTY COUNCIL FINANCE AND PERSONNEL COMMITTEE March 26, 1991 The meeting was called to order at 4 p.m. in the Council Chambers, 2nd. Floor, 1000 N. Forest, by Chairperson Mary Vanderpol. Also Present Absent Bob Imhof None Marge Laidlaw 1. REQUEST FOR APPROVAL OF BIDDERS' LIST FOR THE SUPPLY OF FRESH FRUITS AND VEGETABLES IN THE JAIL (AB91 -119). VANDERPOL MOVED TO RECOMMEND APPROVAL TO COUNCIL. Motion carried unanimously. 2. BID AWARD RECOMMENDATION FOR THE SUPPLY OF DAIRY PRODUCTS IN THE JAIL TO THE LOW BIDDER, DARIGOLD, INC., AT AN ESTIMATED TOTAL OF $17,147.63 (AB91 -119) VANDERPOL MOVED TO RECOMMEND APPROVAL TO COUNCIL. Motion carried unanimously. 3. BID AWARD RECOMMENDATION FOR GROCERIES AND SUPPLIES FOR THE JAIL TO THE LONE, LOW BIDDER, FOOD SERVICE, INC., AT AN EST. TOTAL OF $36,611.45 (AB91 -119) VANDERPOL MOVED TO RECOMMEND APPROVAL TO COUNCIL. Motion carried unanimously. Finance and Personnel Minutes, 3- 26 -91, page 1 4. REQUEST FOR AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO AN AGREEMENT FOR CONSULTING SERVICES WITH HARDING LAWSON ASSOCIATES FOR EXTENSION OF TIME ON PHASE II- DETAILED SITE EVALUATION AND EIS PREPARATION (AB91 -120) Van Zanten explained that this is not a request for funding, but rather a request to officially leave the contract open in case there are developments before February, 1992. VANDERPOL MOVED TO RECOMMEND APPROVAL TO COUNCIL. Motion carried unanimously. 5. ORDINANCE TO INCREASE THE WHATCOM COUNTY PARK AND RECREATION BOARD'S PETTY CASH FUND BALANCE (AB91 -104) VANDERPOL MOVED TO RECOMMEND APPROVAL TO COUNCIL. Motion carried unanimously. 6. RESOLUTION SETTING A HEARING IN THE MATTER OF THE SALE OF SURPLUS PROPERTY PURSUANT TO WCC 1.10 (LANDFILL COMPACTOR) (AB91 -122) LAIDLAW MOVED TO RECOMMEND APPROVAL TO COUNCIL. Motion carried unanimously. 7. RESOLUTION SETTING A HEARING IN THE MATTER OF THE SALE OF SURPLUS PROPERTY PURSUANT TO WCC 1.10 (SILVER LAKE DOWNED TIMBER) (AB91 -123) VANDERPOL MOVED TO RECOMMEND APPROVAL TO COUNCIL. Motion carried unanimously. Finance and Personnel Minutes, 3- 26 -91, page 2 ADDENDUM TO THE AGENDA 5. RESOLUTION TO AUTHORIZE THE EXECUTIVE TO ENTER INTO A TWO - YEAR LEASE EXTENSION FOR OFFICE SPACE IN CIVIC CENTER (AB91- 124) (HEARING TO BE SCHEDULED) (FINANCE) The Finance Committee was not happy with the amount of documentation provided to them on this issue. They felt that more information was needed before making any decision. Laidlaw recommended that this item be tabled until April 9 so more documentation can be provide. SHE SO MOVED. Motion carried unanimously. 10. RESOLUTION REQUESTING A WAIVER BID REQUIRMENTS FOR LEASING OF OFFICE SPACE AND AUTHORIZING THE EXECUTIVE TO NEGOTIATE AN AGREEMENT FOR SAME, IN ACCORDANCE WITH WCC 3.08.180B (AB91 -128) Van Zanten discussed the need to locate temporary office space to house the offices of Building and Codes, Hearing Examiner, and Engineering during the construction phase of the Courthouse addition. She is asking Council to pass a resolution waiving the bid requirements and authorizing her to negotiate a contract for two years with a two year option. Norbell is no longer an option as Regency will not be moving until 1992. The best location found so far appears to be the DIS building at Cordata for $9.75 per square foot plus triple net. This includes the use of a conference room one day per week at no added cost with the option to rent the room on additional days as needed. Van Zanten presented further information from the RDM building stating they could provide the square footage necessary in several months at a rate of $14 per square foot plus triple net. Laidlaw recommended on Line 31 after the words "two year option" add the words "at no more than $9.75 per square foot plus triple net with facilities comparable to the DIS proposal of March 18, 1991." This amendment would allow the Executive to look at any property that may come in but it would have to be equal to or better than the DIS. SHE SO MOVED Motion carried unanimously. Finance and Personnel Minutes, 3- 26 -91, page 3 8. OTHER BUSINESS Lynden Museum: Discussed as other business was the request to set aside funds for a public project under way in Lynden. Vanderpol stated that Lynden has never asked for funding in the past, but now needs financial assistance. The project being worked on is a replica of Main Street in downtown Lynden to be permanently placed in the Lynden Museum. The Council has been invited to lunch at Granny Smiths restaurant in Lynden and a tour of the Museum on Tuesday, April 2, 1991. Vanderpol will put together the necessary paperwork to be presented to Council at a later date. Vanderpol adjourned the meeting. ATTEST WHATCOM COUNTY COUNCIL WHATCOM COUNTY, WASHINGTON C Dana B vis, Assi t Clerk ary Vanderpol, Member