HomeMy WebLinkAboutFinance December 10 1991WHATCOM COUNTY COUNCIL
FINANCE AND PERSONNEL COMMITTEE
December 10, 1991
The meeting was called to order at 4: p.m. in the Council Chambers, 1000 N. Forest,
2nd floor, by Acting Chairperson Marge Laidlaw.
Also present:
Bob Imhof
Absent:
Mary Vanderpol
1. REQUEST FOR AUTHORIZATION TO ENTER INTO A LEASE
AGREEMENT FOR A SATELLITE HEALTH DEPARTMENT OFFICE
(AB91 -423) 9 -21
Jeff Lyle from the Health Department was present to answer questions from the
Committee and explain which departments were going to move into the new facility.
Subjects discussed: sites considered, costs, length of lease, services to be rendered,
parking available, contract terms.
Persons talking: Imhof, Laidlaw, Shirley VanZanten.
IMHOF MOVED TO RECOMMEND APPROVAL.
Motion carried unanimously.
2. BID AWARD RECOMMENDATION FOR AN AUTOMATIC TARGET
CARRIER SYSTEM' FOR PARKS DEPARTMENT PLAN RIFLE
RANGE TO THE ONLY BIDDER, CASWELL INTERNATIONAL
CORPORATION AT A PRICE OF $56,860 PLUS SALES TAX (AB91-
- 434) 22 -23
Roger DeSpain presented the need to replace the current system.
Topics covered: budgeted funds, source of monies, levy, inflation.
Persons talking: Laidlaw, Imhof, VanZanten.
LAIDLAW MOVED TO RECOMMEND APPROVAL.
Motion failed with Imhof voting nay.
Finance & Personnel Minutes, 12/10/91, page 1
Committee decided to bring it to Council with no recommendation.
3. BID AWARD RECOMMENDATION FOR SUPPLY OF HIGH DENSITY
POLYETHYLENE DRAIN PIPE TO THE LOWEST RESPONSIVE BIDDER,
MASKELL- ROBBINS, INC. AT A TOTAL COST OF $19,105.68 (AB91-
435) 24 -25
IMHOF RECOMMENDED APPROVAL.
Motion carried unanimously.
4. REQUEST FOR APPROVAL OF PURCHASE OF A TOTAL STATION
LAND SURVEYING INSTRUMENT FOR THE ENGINEERING DIVISION
AT A COST OF $12,684.39 (AB91 -440) 26 -27
Ty Whitcom from Engineering was present to explain the instrument to the
Committee and answer questions.
IMHOF MOVED TO RECOMMEND APPROVAL.
Motion carried unanimously.
5. REQUEST FOR AUTHORIZATION TO ENTER INTO AN AGREEMENT
WITH COLLEEN ROGERS, MARY ANN DAVIS AND DENISE GEORGE
FOR GUARDIAN AD LITEM SERVICES FOR 1992 AT A RATE OF $35
PER HOUR (AB91 -436) 28 -34
VanZanten explained the rate increase. N.F. Jackson was present to answer questions
from the Committee.
IMHOF MOVED TO RECOMMEND APPROVAL.
The motion carried unanimously.
6. REQUEST FOR AUTHORIZATION TO ENTER INTO AN AGREEMENT
WITH RICHARD BAUM, MICHAEL WALKER, JOHN KAMRAR,
MATTHEW ELICH, MICHAEL BOBBINK, WARREN PAGE, ALFRED
HEYDRICH, STEPHEN KOZER AND RODNEY MOODY FOR CONFLICT
OF INTEREST CASES FOR THE PUBLIC DEFENDER'S OFFICE WITHIN
THE SCOPE OF INDIGENT DEFENSE AT A RATE OF $55 PER HOUR
(AB91 -437) 3541
need.
N.F. Jackson answered questions from the Committee. Discussed: total contract,
Finance & Personnel Minutes, 12/10/91, page 2
Committee decided to bring it to Council with no recommendation.
3. BID AWARD RECOMMENDATION FOR SUPPLY OF HIGH DENSITY
POLYETHYLENE DRAIN PIPE TO THE LOWEST RESPONSIVE BIDDER,
MASKELL- ROBBINS, INC. AT A TOTAL COST OF $19,105.68 (AB91-
435) 24 -25
IMHOF RECOMMENDED APPROVAL.
Motion carried unanimously.
4. REQUEST FOR APPROVAL OF PURCHASE OF A TOTAL STATION
LAND SURVEYING INSTRUMENT FOR THE ENGINEERING DIVISION
AT A COST OF $1204.39 (AB91 -440) 26 -27
Ty Whitcom from Engineering was present to explain the instrument to the
Committee and answer questions.
IMHOF MOVED TO RECOMMEND APPROVAL.
Motion carried unanimously.
5. REQUEST FOR AUTHORIZATION TO ENTER INTO AN AGREEMENT
WITH COLLEEN ROGERS, MARY ANN DAVIS AND DENISE GEORGE
FOR GUARDIAN AD LITEM SERVICES FOR 1992 AT A RATE OF $35
PER HOUR (AB91 -436) 28 -34
VanZanten explained the rate increase. N.F. Jackson was present to answer questions
from the Committee.
IMHOF MOVED TO RECOMMEND APPROVAL.
The motion carried unanimously.
6. REQUEST FOR AUTHORIZATION TO ENTER INTO AN AGREEMENT
WITH RICHARD BAUM, MICHAEL WALKER, JOHN KAMRAR,
MATTHEW ELICH, MICHAEL BOBBINK, WARREN PAGE, ALFRED
HEYDRICH, STEPHEN KOZERAND RODNEY MOODY FOR CONFLICT
OF INTEREST CASES FOR THE PUBLIC DEFENDER'S OFFICE WITHIN
THE SCOPE OF INDIGENT DEFENSE AT A RATE OF $55 PER HOUR
(AB91437) 35 -41
Jackson answered questions from the Committee. Discussed: total contract, need.
Finance & Personnel Minutes, 12/10/91, page 2
IMHOF MOVED TO RECOMMEND APPROVAL.
The motion carried unanimously.
7. ORDINANCE TO INCREASE THE WHATCOM COUNTY HEALTH
DEPARTMENTS MONTHLY PETTY CASH ALLOWANCE (AB91 -420)
78 -85
IMHOF MOVED TO RECOMMEND PASS.
The motion carried unanimously.
8. ORDINANCE AMENDING THE 1991 BUDGET (AB91 -428) 78 -85
Terry Hinz passed out one last minute change, attached. Committee went through
the budget where they had questions; Dave McEachran, Larry Mans, Gail Kelley, Brad
Bennett, Hinz, and VanZanten answered.
Discussed: District Court Administrator dollar amounts; Planning Dept.'s format;
Prosecuting Attorney's request, specifically the amount paid to attorneys coming in
weekends; the Nesset Trust funds; Northwest Washington Fair; self insurance; bank fee
overage; juvenile detention security.
IMHOF MOVED TO RECOMMEND PASS.
Motion carried unanimously.
9. ORDINANCE ESTABLISHING A RATE OF CREDIT FOR DEFENDANTS
SERVING TIME OR PERFORMING LABOR TO REDUCE THE AMOUNT
OF FINES OWED (AB91 -310) 86 -88
LAIDLAW MOVED TO RECOMMEND PASS.
Motion carried unanimously.
Because there was no further business, the meeting was adjourned.
ATTEST:
FINANCE & PERSONNEL CONDvff EE
Lva I I
Nancy Acting Clerk Marge I0aidlaw, Acting Chairperson
Finance & Personnel Minutes, 12/10/91, page 3
r
WHATCOM COUNTY W Safety _
SELF - INSURANCE DEPARTMENT C Worker's Compensation;
Employee Benefits
31E `e Street
Bel. em, WA 98225
r -.
GAIL KELLEY
Administrator
Safety Director
KAREN HOWARD
Benefits Manager
EVE
December 10, 1991
To: Terry Hinz
From: Karen Howardliâś“
Re: Request for Supplemental
QEC 10 1991
S H I RLEI( VAN ZAN T E
COUNTlY C ICUTIVE
One of our Sheriff officers was involved in an accident while
on duty. All expenses are covered through Worker's Compen-
sation Self Insurance, up to our stop loss of $175,000.00.
I have just received the hospital and rehabilitation bills,
which are due this month. I need to request at this time a
supplemental budget of $80,000.00 for line item 14400 517 67
41. I request this amount from our fund balance, which
you will agree we have adequate funding.
This was a very unfortunate accident that you hope you never
have to deal with.
I thank you in advance for presenting this situation -to the
Finance Committee.
cc: Larry Mans
Gail Kelley
Phone (206)676 -7728 County Residents (206)398 -1310 FAX (206)676 -7727 SCAN Prefix 769
4TH - qtr.ord
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INTRODUCED BY:
PROPOSED BY: Executive
ORDINANCE NO.
AMENDMENT TO 1991 BUDGET
WHEREAS, the 1991 budget was approved November, 1990.
DATE:
WHEREAS, changing circumstances require modifications to the approved 1991
budget.
WHEREAS, those modifications have been assembled here for deliberation by
the Whatcom County Council.
NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that
the 1991 Whatcom County budget shall be supplemented in the amounts as shown on
Exhibit A.
BE IT FURTHER ORDAINED that ordinance 90 -110 is hereby amended by
adding the following amounts to the departments included therein:
Current Expense
District Court 10,980
Jail 41,893
Planning 51,227
Prosecuting Attorney 23,620
Total Current Expense 127,720
Other Funds
Developmental Disabilities
6,845
Park Fund
1,200
NW Washington Fair
68,000
Self Insurance
305,000
RID 1
700
RID 2
150
RID 6
419
RID 7
200
RID 5
10,050
REET Fund
104,201
Physical Plant and Capital Facilities
12,640
Equipment Rental and Revolving
200,000
Total Supplemental
837,125
WHATCOM COUNTY
Supplemental Appropriation Request
Fourth Quarter -1991
Exhibit A
10- Dec -91
Page 3
Purpose: Miscellaneous budget adjustments.
See request.
SELF INSURANCE FUND
Source:
14400 301.00 00 0000
Beginning Fund Balance
165,000
14400 349.47 03 0000
Health Insurance
140,000
Total
305,000
Appropriation Requests:
14404 517.37 20 0301
Health Insurance Payments
225,000
14400 517.67 41 0000
Worker's Compensation Services
80,000
Total
305,000
Purpose: To cover increased health insurance and Worker's Compensation
costs.
ROAD IMPROVEMENT DISTRICT #1
Source:
15400 301.00 00 0000
Beginning Fund Balance
700
Appropriation Requests:
15400 597.14 55 0000
Operating Transfer To Road
700
Purpose: To allow for payment which was budgeted in 1990 but not paid
until 1991.
ROAD IMPROVEMENT DISTRICT #2
Source:
15500 301.00 00 0000
Beginning Fund Balance
150
Appropriation Requests:
15202 597.14 55 0000
Operating Transfer To Road
150
Purpose: To allow for payment which was budgeted in 1990 but not paid
until 1991. "
ROAD IMPROVEMENT DISTRICT #6
Source:
15800 301.00 00 0000
Beginning Fund Balance
419
Appropriation Requests:
15801 581.20 99 0100
Loan Repayment Principal
400
15802 592.45 99 0100
Loan Repayment Interest
19
Total
419
Purpose: To cover additional principal payment made to avoid future
interest costs.
ROAD IMPROVEMENT DISTRICT #7
Source:
15900 301.00 00 0000
Beginning Fund Balance
200
Appropriation Requests:
15901 597.14 55 0000
Operating Transfer To Road
200
Purpose: To allow for payment which was budgeted in 1990 but not paid
until 1991.
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