HomeMy WebLinkAboutFinance September 22 1992WHATCOM COUNTY COUNCIL
FINANCE AND PERSONNEL COMMITTEE
Tuesday, September 22, 1992
The meeting was called to order at 4:15 p.m. in the Council Chambers, 1000 N.
Forest St., 2nd floor, by Marge Laidlaw, Chairperson.
Also present:
Bob Imhof
Ken Henderson
Absent:
1. BID AWARD FOR THE INTERSECTION SIGNALIZATION OF SR 539
(GUIDE MERIDIAN) AT THE LAUREL ROAD TO THE LOW BIDDER,
UDL, INC., FOR $105,971 INCLUDING SALES TAX (AB92 -376)
Topics discussed: Item is budgeted; State participation; schedule.
Persons speaking: Shirley Van Zanten, Executive; Ed Henken, Engineering; Laidlaw.
IMHOF MOVED TO RECOMMEND APPROVAL.
The motion carried unanimously.
2. REQUEST FOR AUTHORIZATION TO ENTER INTO A
PROFESSIONAL SERVICES CONTRACT WITH JOHN STEWART
ARCHITECTS AIA FOR THE RENOVATION OF THE COUNTY'S NOR -
BELL NURSING HOME (AB92 -377)
Topics discussed: Background; time frame; items included and excluded in bid; source
of funds; ordinance for loan being introduced tonight; anticipated occupation date;- scope
of work for architect; reasons for remodeling description.
Works.
Persons speaking: Van Zanten; Henderson; Laidlaw; Paul Rushing, Director of Public
HENDERSON MOVED TO RECOMMEND APPROVAL.
The motion carried 2 to 1 with Laidlaw against.
3. REQUEST FOR APPROVAL TO PURCHASE GROCERIES AND MOST
OTHER FOOD SERVICE SUPPLIES FOR THE JAIL FOR THE YEAR
BEGINNING OCTOBER 1, 1992, THROUGH STATE CONTRACTS; THE
ANNUALEXPENDITURE AMOUNT WILLEXCEED $25,000 (AB92 -378)
Finance Minutes, 9122192, Page 1
4. BID AWARD RECOMMENDATION FOR DAIRY PRODUCTS FOR
THE JAIL FOR THE PERIOD OCTOBER 1, 1992, TO SEPTEMBER 30,
1993, TO THE LOW BIDDER, DARIGOLD, INC., AT AN ESTIMATED
TOTAL EXPENSE OF $33,692.88 (AB92 -379)
Items 3 and 4 were discussed together.
Topics discussed: Background.
Persons speaking: Tom Sutberry, Deputy Administrator.
IMHOF MOVED TO RECOMMEND APPROVAL OF ITEMS 3 AND 4.
The motion carried: unanimously.
5. BID AWARD RECOMMENDATION TO PRINT AND MAIL THE 1993
REAL PROPERTY TAX STATEMENTS TO THE ONLY BIDDER,
MOORE BUSINESS COMMUNICATIONS, AT AN ESTIMATED TOTAL
COST OF $26,153 INCLUDING TAX AND POSTAGE (AB92 -380)
Topics discussed: Number of bidders; budget.
Persons speaking: Nat Dickinson, Purchasing Director.
HENDERSON MOVED TO RECOMMEND APPROVAL.
The motion carried unanimously.
6. RESOLUTION ESTABLISHING COUNTY ROAD PROJECT NO. 99215
AND THE AWARD OF CONTRACT FOR INTERSECTION
SIGNALIZATION - SR 539 - AT LAUREL ROAD (AB92 -376A)
This item was considered with item no. 1.
IMHOF MOVED TO RECOMMEND PASS.
The motion carried unanimously.
7. ORDINANCE AMENDING THE 1992 BUDGET (AB92 -361)
BUILDINGS & CODES: Topics discussed: Changes; Critical Area Ordinance
enforcement needs; transfer from Planning funds for CAO; increased work load because of
CAO; income sources; number of expected permits; possibility of interfund transfer; current
expense fund balance.
Finance Minutes, 9122192, Page 2
Persons speaking: Laidlaw; Van Zanten; John Tyler, Buildings and Code; Henderson.
HENDERSON MOVED TO RECOMMEND APPROVAL OF THE BUILDING
AND CODES REQUEST.
The motion carried 2 to 1 with Laidlaw against.
COUNTY COUNCIL: Topics discussed: Council's supplemental; small tools and
minor equipment request; computer items required; publicity for county -wide planning
policies; Council members' fees for conferences; expected printing costs for Planning
Policies; additional help; Retired Seniors Program; public demands on the Council.
Persons speaking: Laidlaw; Henderson; Ramona Reeves, Clerk of the Council; Bob
Woods, Budget Analyst.
HENDERSON MOVED TO RECOMMEND APPROVAL OF THE COUNCIL
REQUEST.
The motion carried unanimously.
PLANNING: Topics discussed: Growth Management funds.
Persons speaking: Terry Heinz, Budget Manager.
HENDERSON MOVED TO RECOMMEND APPROVAL.
The motion carried unanimously.
NON - DEPARTMENTAL FUNDS: Topics discussed: Election Reserve; professional
services item; small tools request; increased printing costs for ballots; increase in absentee
ballot costs.
Persons speaking: Heinz; Shirley Forsloff, Auditor; Henderson; Laidlaw;
HENDERSON MOVED TO RECOMMEND APPROVAL OF THE ELECTION
RESERVE REQUEST.
The motion carried unanimously.
Topics discussed: Forest Land Appraisal; DNR project; no appropriations so far;
related to interagency agreement; time frame.
Persons speaking: Van Zanten; Laidlaw; Henderson; Imhof, Woods.
Finance Minutes, 9122192, Page 3
IMHOF MOVED TO RECOMMEND APPROVAL OF THE FOREST LAND
APPRAISAL.
The motion carried unanimously.
Topics discussed: Ambulance; agreement with city to split.
Persons speaking: Heinz; Imhof; Laidlaw.
HENDERSON MOVED TO RECOMMEND APPROVAL OF THE
AMBULANCE REQUEST.
The motion carried unanimously.
DEVELOPMENTAL DISABILITIES: Topics discussed: Change in pass thru grant
funding -- Developmental Disabilities.
Persons speaking: Heinz, Laidlaw.
IMHOF MOVED TO RECOMMEND APPROVAL OF THE DEVELOPMENTAL
DISABILITIES REQUEST.
The motion carried unanimously.
ELECTION RESERVE: Topics discussed: requirements between now and end of
year; sources of funds. .
Persons speaking: Brad Bennett, Fiscal Manager, Public Works; Forsloff.
IMHOF MOVED TO RECOMMEND APPROVAL.
The motion carried unanimously.
CERB: Topics discussed: early loan payment. .
Persons speaking: Bennett.
HENDERSON MOVED TO RECOMMEND APPROVAL.
The motion carried unanimously.
HEALTH DEPARTMENT: Topics discussed: WIC grants and Case Management
grant; background; funds; individual costs; expected expansion; new positions; funding.
Finance Minutes, 9122192, Page 4
Persons speaking: Van Zanten; Dr. Frank James, Health Officer; Laidlaw;
Henderson.
HENDERSON MOVED TO RECOMMEND APPROVAL OF THE PUBLIC
HEALTH DEPARTMENT REQUEST.
The motion carried unanimously.
TWO NEW ITEMS: Topics discussed: Amending budget ordinance; Randy Watts'
approval of adding items; why no hearings; Item #1, hearing examiner appeal fee, inclusion
of appeal fee in cost of preparing transcript.
Van Zanten; Laidlaw, Henderson, Heinz, Imhof.
HENDERSON MOVED TO RECOMMEND APPROVAL OF THE HEARING
EXAMINER SUPPLEMENTAL REQUEST.
The motion carried unanimously.
Topics discussed: Item #2, courthouse construction fund, roof.
Persons speaking: Van Zanten; Heinz; Laidlaw.
IMHOF MOVED TO RECOMMEND APPROVAL OF THE CONSTRUCTION
FUND INCREASE.
The motion carried unanimously.
8. ORDINANCE AMENDING THE 1992 BUDGET (ISTEA GRANT FOR
NON - MOTORIZED TRANSPORTATION)(AB92 -388A)
Topics discussed: Background; fund allocation.
Persons speaking: Laidlaw; Henderson.
HENDERSON MOVED TO RECOMMEND ADOPTION.
The motion carried 2 to 1 with Imhof opposed.
9. OTHER BUSINESS
D.A.R.E. DEPUTY IN SHERIFF'S OFFICE FUNDED BY CONTRACT WITH MOUNT
BAKER SCHOOL DISTRICT AND HOUSING AUTHORITY (AB92 -388)
Finance Minutes, 9122192, Page 5
Dale Brandland, Sheriff, was present to discuss the changes with the DARE officer
for Mt. Baker High School. An extra heavy homicide load has tied up the Department's
manpower, so the grant funds were turned over to Bellingham. Funds, however, have been
found elsewhere. The issue will need to be re- addressed as funds may not be available.
Laidlaw presented the options to the Committee. Brandland indicated he would be ready
to have this for the October 13 meeting.
EXPECTED SCHEDULE FOR BUDGET HEARINGS. Woods will check out the
public hearings requirements; two are customary. Van Zanten asked if Finance Committee
would like to meet with Executive's staff on the proposed budget. Discussion covered
content of meeting with Executive's staff, times of meetings, and attendance of full Council.
Because there was no further business, the meeting was adjourned.
ATTEST: / FINANCE AND PERSONNEL COMMITTEE
Nancy C9JK Assistant Clerk Marge Lai w, Chairperson
Finance Minutes, 9122192, Page 6