HomeMy WebLinkAboutFinance November 24 1992WHATCOM COUNTY COUNCIL
FINANCE AND PERSONNEL COMMITTEE
November 24, 1992
The meeting was called to order at 4:15 p.m. in the Council Chambers, 1000 N.
Forest St., 2nd floor, by Marge Laidlaw, Chairperson.
Also present: Absent:
Bob Imhof
Ken Henderson
1. BID AWARD RECOMMENDATION FOR SPECIFIC SITE
IMPROVEMENTS - GUARDRAILS - TO THE LOWEST BIDDER,
PETERSEN BROTHERS, INC., FOR $119,868.13 (AB92 -446)
Topics discussed: Background; request to add extra sites due to excess funds.
Persons speaking: Nassar Mansour, Engineering; Imhof, Laidlaw.
HENDERSON MOVED TO RECOMMEND APPROVAL WITH THE
UNDERSTANDING THAT GUARDRAIL SITES COULD BE ADDED AS FUNDS
ALLOW AND WITH APPROVAL OF COUNCIL.
The motion carried unanimously.
2. BID AWARD FOR THE NOR -BELL FACILITY VENTILATION
IMPROVEMENTS TO THE ONLY BIDDER, DIAMOND B
PLUMBING, INC. FOR $152,800, INCLUDING SALES TAX (AB92 -447)
Topics discussed: reason for only one bid; satisfaction with this particular bid;
interest from potential bidders.
Persons speaking: Henderson; John Tyler, Public Works; Mary Chisholm, Public
Works.
IMHOF MOVED TO RECOMMEND APPROVAL.
The motion carried 2 to 1 with Laidlaw opposed.
3. BID AWARD RECOMMENDATION FOR A NEW FUELING SYSTEM
FOR CENTRAL SHOP FROM BOSMAN FUEL FOR $44,144.87 (AB92-
448)
Topics discussed: Overview; benefits of using Bosman Fuel; use control; tracking
capabilities; current system's problems.
Persons speaking: Warren Laing, Fleet Manager; Laidlaw; Imhof.
IMHOF MOVED TO RECOMMEND APPROVAL.
The motion carried unanimously.
4. BID AWARD TO MULTIPLE BIDDERS FOR LARGE TRUCK TIRES
AND SERVICE FOR AN AMOUNT THAT MAY EXCEED $20,000
PER VENDOR (AB92 -449)
Topics discussed: Tire brand comparison; expected service.
Persons speaking: Henderson; Laing.
HENDERSON MOVED TO RECOMMEND APPROVAL.
The motion carried unanimously.
5. BID AWARD RECOMMENDATION FOR A LOWBOY TRAILER TO
THE LOWEST RESPONSIVE BIDDER, SAHLBERG EQUIPMENT
INC., FOR $38,378.54 INCLUDING TRADE -IN AND SALES TAX
(AB92 -450)
Topics discussed: Reason for not getting tilt bed; 50 ton trailer instead of 40 ton;
bidding specs requirements.
Persons speaking: Imhof; Laing; Henderson.
HENDERSON MOVED TO RECOMMEND APPROVAL.
The motion carried unanimously.
6. BID AWARD FOR THE FABRICATION AND INSTALLATION OF
JAIL BUNKS TO THE LOWER BIDDER, ANDGAR CORPORATION,
FOR $26,058.51 (AB92 -451)
Topics discussed: Staffing for double bunking; budget approval; bunk location;
sheriffs expressed preference for not having double bunking.
Persons speaking: Chisholm; Laidlaw; Henderson.
IMHOF MOVED TO HOLD THIS ITEM UNTIL THE DECEMBER 8
MEETING FOR INPUT FROM THE SHERIFF.
Finance Minutes, 11124192, Page 2
The motion carried unanimously.
Undersheriff David Wareing arrived to explain that double bunking was needed
to allow flexibility. Topics discussed: reality versus desirability; double bunking dormitory
versus single cells; need for increased capacity; alternative facility proposal; priorities;
liability.
Persons speaking: Wareing; Henderson; Imhof.
IMHOF MOVED TO RECOMMEND APPROVAL OF THE BID AWARD.
The motion carried unanimously.
7. RESOLUTION ESTABLISHING COUNTY ROAD PROJECT NO.
99229 AND THE AWARD FOR THE CONTRACT FOR GUARDRAIL
SITE IMPROVEMENTS, VARIOUS LOCATIONS (AB92 -452)
IMHOF MOVED TO RECOMMEND PASS.
The motion carried unanimously.
8. RESOLUTION TO ADOPT A SALARY SCHEDULE FOR THE
UNREPRESENTED WHATCOM COUNTY EMPLOYEES FOR THE
YEAR 1993 (AB92 -415)
Topics discussed: Medical examiner position; changes in Commissioner's salaries;
health benefits for those less than full time employees.
Persons speaking: Laidlaw; Bob Woods, Budget Analyst; Henderson; Imhof; Tom
Sutberry, Deputy Administrator.
LAIDLAW MOVED TO RECOMMEND PASS AMENDED TO DELETE THE
MEDICAL EXAMINE LINE.
The motion carried unanimously.
9. ORDINANCE ADOPTING THE 1993 BUDGET (AB92 -391A)
10. RESOLUTION REGARDING BUDGET RELATED
RECOMMENDATIONS OR POLICY STATEMENTS FOR 1993 (AB92-
391D)
Topics discussed: Clarification of page 4 regarding personnel positions.
Finance Minutes, 11124192, Page 3
Persons speaking: Woods; Laidlaw.
HENDERSON MOVED TO BRING FORTH THAT CLARIFICATION SO
THAT IT READS AS FOLLOWS: PERSONNEL POSITIONS
CANNOT BE
THE YEAR EXCEPT BY APPROVAL
OF THE
The motion carried unanimously.
Topics discussed: Exhibit B changes; exhibit C changes; appreciation for the work
staff did on the changes; Reet fund problems; other sources of funds; legal compliance;
tax collection and plan implementation timing; Birch Bay Rd. and Bakerview /Hannegan
signal; withdrawal of request for GIS..
Persons speaking: Woods, Laidlaw; Sutberry; Henderson; Jeff Monsen,
Maintenance and Operations; Brad Bennett, Public Works.
LAIDLAW MOVED TO RECOMMEND DELETION OF THE $160,000
FROM ROAD FUND, REET, AND FLOOD CONTROL FOR GIS REQUEST AS
PER DEPARTMENT'S REQUESTS.
The motion carried unanimously.
Topics discussed: Gambling tax; lack of interest from Council; taxes charged in
other counties; problem of drop in expected revenue; projected ending fund balance; 4th
quarter supplemental for 1992; Pt. Roberts gas tax audit; discretion for Maintenance and
Operations (M &O)to manage mandated vacancies; changes in wording to reflect this
discretion.
Persons speaking: Henderson; Laidlaw; Barb Cory, Treasurer; Imhof;
Sutberry; Monsen;
LAIDLAW MOVED TO RECOMMEND CHANGING EXHIBIT B -4 TO
READ AS FOLLOWS: MAINTENANCE & OPERATIONS - 4 FTE ARE DELETED
TO ACCOUNT FOR ENDING OF CRUSHER OPERATIONS THREE
...................
...................
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EXISTING SERWCE WORKER I VACANT POSITIONS ARE DELETED NI ICE
Finance Minutes, 11124192, Page 4
The motion carried unanimously.
Topics discussed: Reinstatement of excavator.
Persons speaking: Imhof.
IMHOF MOVED TO REINSTATE THE EXCAVATOR.
The motion carried unanimously.
Frank James, Health Department, asked for clarification about his budget
requests. He said records indicated his request had been forwarded by the Executive
Department. Laidlaw said it had not come forward; she asked James to provide the
paper work.
James asked about the $18,340 grant. Woods indicated that this could be brought
forward next year in an early supplemental. Topics discussed: Purpose of funds; source of
funds; easiest way and fastest way to facilitate authorization to spend.
Persons speaking: James, Laidlaw, Woods, Imhof.
LAIDLAW MOVED TO RECOMMEND THAT THE $18,340 GRANT WITH
NO MATCH FOR THE IMMUNIZATION OF CHILDREN BE INCLUDED IN THE
BUDGET.
The motion carried unanimously.
11. ORDINANCE AMENDING A 1974 WHATCOM COUNTY
COMMISSIONER'S RESOLUTION REGARDING PATHS AND
TRAILS FUND 131 (AB92 -438)
Topics discussed: Background; amount of increase requested.
Persons speaking: Laidlaw; Henderson.
12. DISCUSSION OF THE OPTIONS FOR PURCHASING PC AND
FURNISHINGS FOR NEW SUPERIOR COURT JUDGE (AB92 -456)
Topics discussed: Need; amount requested; Committee's desire for more detail.
Persons speaking: Laidlaw; Henderson; Sutberry.
Finance Minutes, 11124192, Page 5
Agreed by consensus to hold until N.F. Jackson returns.
Because there was no further business, the meeting was adjourned.
ATTEST:
FINANCE & PERSONNEL COMMITTEE
Nancyeoo7hn, Assistant Clerk Marge Lai , Chairperson
Finance Minutes, 11124192, Page 6