HomeMy WebLinkAboutFinance March 24 1992WHATCOM COUNTY COUNCIL
FINANCE AND PERSONNEL COMMITTEE
Tuesday, March 24, 1992
The meeting was called to order in the Council Chambers, 2nd floor, 1000 N. Forest,
at 4:15 p.m. by Marge Laidlaw, Chairperson.
Also present:
Bob Imhof
Ken Henderson
Absent:
1. BID AWARD RECOMMENDATION FOR A MICROFILM READER
PRINTER TO THE ONLY RESPONSIVE BIDDER, ALPHA
INFORMATION MANAGEMENT FOR $15,689 INCLUDING TAX (AB92-
136)
Topics discussed: reasons for choosing a more expensive printer; uses expected for
the printer; source of funds.
Persons speaking: Shirley Forsloff, Auditor; Imhof; Laidlaw;
IMHOF MOVED TO RECOMMEND APPROVAL TO COUNCIL.
The motion carried unanimously.
2. REQUEST FOR AUTHORIZATION FOR EXECUTIVE TO ENTER
INTO AN AGREEMENT FOR CONSULTING SERVICES WITH
EPICENTER ASSOCIATES TO DEVELOP THE 1992 WHATCOM
COUNTY COMPREHENSIVE SOLID WASTE MANAGEMENT PLAN
UPDATE FOR APPROXIMATELY $70,000 (AB92 -137)
Topics discussed: Source of funding; adding 10% service fee to the existing direct
charges; scope of work; SWAC approval of outline to be used; staff flexibility in the Solid
Waste Department; reason for maximum amount rather than a fixed amount; reason for
choosing the consultant chosen; denial by Executive of requests for extra help in the
Department.
Persons speaking: Bob Jurica, Solid Waste Manager; Laidlaw; Imhof; Shirley Van
Zanten, Executive; Henderson.
IMHOF MOVED TO RECOMMEND APPROVAL TO COUNCIL.
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The motion carried unanimously.
3. REQUEST FOR AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO AN
AGREEMENT FOR MENTAL HEALTH SERVICES WITH CATHOLIC COMMUNITY
SERVICES NORTHWEST FOR $48,710 (AB92 -138)
Topics discussed: purpose of request.
Persons speaking: Van Zanten.
IMHOF MOVED TO RECOMMEND APPROVAL TO COUNCIL.
Motion carried unanimously.
4. REQUEST FOR AUTHORIZATION FOR THE EXECUTIVE TO ENTER
INTO AN AGREEMENT FOR AIDS SUPPORT SERVICES WITH
EVERGREEN AIDS SUPPORT SERVICES FOR $24,330 (AB92 -139)
Topics discussed: source of funds; need for service.
Persons speaking: Van Zanten.
IMHOF MOVED TO RECOMMEND APPROVAL TO COUNCIL.
Motion carried unanimously.
5. REQUEST FOR AUTHORIZATION FOR THE EXECUTIVE TO ENTER
INTO AN AGREEMENT FOR THE DESIGN OF A TRAFFIC SIGNAL
AT THE INTERSECTION OF THE LAUREL ROAD WITH THE GUIDE
MERIDIAN FOR $13,475 (AB92 -140)
Topics discussed: background information on contractor; how contracts for public
works function under state law; time frame of the project; suitability if Guide is widened.
Persons speaking: Van Zanten; Imhof; Ed Henken, Public Works Engineer;
Henderson; Laidlaw.
IMHOF MOVED TO RECOMMEND APPROVAL.
Motion carried -unanimously.
6. BID AWARD RECOMMENDATION FOR A BOAT CHARTER TO
PROVIDE TEMPORARY PASSENGER SERVICE TO LUMMI ISLAND
DURING THE DRY - DOCKING OF THE WHATCOM CHIEF TO THE
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LOW BID, BELAIRCO, INC., FOR A MAXIMUM OF $25,000 (AB92 -141).
Topics discussed: timing of the dry docking; how many days the ferry will be dry
docked; 24 -hour day charge.
Persons speaking: Van Zanten; Mary Chisholm, Public Works; Laidlaw; Imhof.
HENDERSON MOVED TO RECOMMEND APPROVAL TO COUNCIL.
The motion carried unanimously.
7. BID AWARD RECOMMENDATION FOR THE 1992 DRY - DOCKING,
REPAIR AND MAINTENANCE OF THE WHATCOM CHIEF TO THE
LOW . BID, THE DUWAMISH SHIPYARD, INC., OF SEATTLE, FOR
$98,763 (AB92 -142)
Topics discussed: reason the requested amount is so much higher than the budgeted
amount; the need for such a great mount of additional paint; the need to sand the ferry this
year before painting; the damage done to the ferry in the collision last year; possibility of
collecting on insurance; making budget match reality next year.
Persons speaking: Laidlaw; Chisholm; Imhof; Van Zanten; Warren Laing, Fleet
Manager.
IMHOF MOVED TO RECOMMEND APPROVAL TO COUNCIL.
The motion carried unanimously.
8. RESOLUTION RECOMMENDING RESTRUCTURING THE FINANCE
ACTIVITIES OF WHATCOM COUNTY GOVERNMENT (AB92-
125)(POSTPONED FROM 3/10)
Topics discussed: background; Bob Woods' request to resign from the Financial
Management Committee; need for Council to support an internal audit function placed in
the Auditors Office and for an additional person; thanks to the staff members who worked
on this proposal.
Persons speaking: Laidlaw; Henderson; Terry Hinz, Budget and Financial Systems
Manager; Van Zanten; Bob Woods, Council Budget and Program Analyst; Imhof; Forsloff.
IMHOF MOVED TO RECOMMEND APPROVAL TO COUNCIL.
The motion carried unanimously.
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9. ORDINANCE TO REVISE CHAPTER 3.08 OF THE WHATCOM
COUNTY CODE THAT ESTABLISHES THE PURCHASING
DEPARTMENT (AB92 -129)
10. ORDINANCE AMENDING THE 1992 BUDGET (AB92 -130)
Topics discussed: additional requests from the Executive's office; corrections to
request; substitute that includes the Growth Management hearing costs; Public Works'
request for Building and Codes; need and funding for a Hydrologist and a Geologist who
will work in DIS building; job descriptions; need or lack of need for a forester; time period
for salaries; need for organizational structure study; possibility of postponing this action.
Persons speaking: Van Zanten; Laidlaw; Dan Taylor, Planning; Henderson; Imhof;
Tom Sutberry, Executive's Deputy Administrator.
LAIDLAW MOVED TO RECOMMEND DENIAL OF THE $30,000 REQUEST
UNTIL A LATER DATE.
The motion carried unanimously.
Topics discussed: additional request for Planning Department (extra computer, extra
help, source of funding); Sheriff Department's additional request (new furniture, health
aspects with carpel tunnel syndrome and vision, radio upgrading, retirement); Northwest
regional support programs; Substance Abuse programs; Developmentally Disabled request;
request from Parks Department (machinery and equipment for painting the Roeder home,
additional costs at the Lighthouse Park).
Persons speaking: Taylor; Van Zanten; Laidlaw; Imhof; Henderson; Deane Sandell,
Chief Crime Deputy; Sutberry.
IM[HOF MOVED TO TABLE THE PARKS DEPARTMENTS $8,300.00
REQUEST UNTIL SOMEONE FROM THE DEPARTMENT CAN MEET WITH
FINANCE TO ANSWER SOME QUESTIONS.
The motion carried unanimously.
Topics discussed: Northwest Washington Fair's request; Information Services request
(phone system installation); Sumas River Sub -Flood Control Zone's request (source of funds
for this); Building Maintenance's request (overbid price for concrete pad for the trash
compactor, changes requested for the jail, source of funds, outdoor vacuum); request from
the Health Department (environmental health overtime, source of funds, TB program, AIDS
grant, malpractice insurance costs, additional staff positions requested, food program);
request to Dr. James for staffing information.
Finance Meeting 312419 Page 4
Persons speaking: Laidlaw; Sutberry; Van Zanten; Imhof; Terry Hinz, Executive's
Financial Analyst; Henderson; Chisholm; Brad Bennett, Fiscal Manager for Public Works;
Woods; Jeff Lyle, Administrative Director, Public Health; Sue Hyndman, Administrative
Assistant, Public Health.
IMHOF MOVED TO TABLE THE ENVIRONMENTAL HEALTH AND FOOD
PROGRAM REQUESTS ($29,920) UNTIL THE TIME THAT FINANCE GETS THE
REPORT REQUESTED FROM DR. JAMES.
The motion failed with Laidlaw and Henderson voting against it.
IMHOF MOVED TO REQUEST THROUGH THE COUNCIL A REPORT
CONSOLIDATING ALL STAFF POSITIONS ALLOCATED, THE INDIVIDUAL STAFF
ASSIGNED TO THE HEALTH DEPARTMENT FOR THE YEARS 1990, 1991, AND
1992.
The motion carried unanimously.
IMHOF MOVED TO RECOMMEND APPROVAL OF THE ORDINANCE
AMENDING THE 1992 BUDGET WITH THE AMENDMENTS NOTED ABOVE.
The motion carried unanimously.
11. RIDDELL- WILLIAMS UPDATE (AB92 -059A)
Laidlaw reported that the Riddell- Williams bills was a mistake and will be coming
back to Finance Committee again.
12. COUNCIL OPERATIONS RECOMMENDATIONS: COMMITTEE
STRUCTURE (AB92 -113)
Committee decided to meet at a later date in a work session to discuss this item and
item 9 above; date to be set later.
13. DISCUSSION OF ORDINANCE AMENDING THE 1992 BUDGET TO
PROVIDE FUNDING FOR PUBLIC NOTICE OF GROWTH
MANAGEMENT- RELATED COUNCIL MEETINGS (AB92 -135)
This discussion took place during the discussion of Item 10.
Because there was no further business, the meeting was adjourned.
Finance Meeting, 3124192, Page 5
ATTEST:
FINANCE & PERSONNEL COMMITTEE
Dana Bro - avis, )iis-i�stanf Clerk Marge Lai w, Chairperson
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