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Home My WebLink AboutFinance July 7 1992WHATCOM COUNTY COUNCIL FINANCE AND PERSONNEL COMMITTEE Tuesday, July 7, 1992 The meeting was called to order at 4:30 p.m. in the Council Chambers, 1000 No. Forest, 2nd floor, by Marge Laidlaw, Chairperson. Also present: Bob Imhof Ken Henderson Absent: 1. AUTHORIZATION FOR EXECUTIVE TO ENTER INTO A CONTRACT WITH COMPU -TECH FOR OPERATIONAL COMPUTER PROGRAMS FOR THE TREASURER'S AND ASSESSOR'S DEPARTMENTS (AB92 -283) This item was taken after items number 4. Topics discussed: Need. Persons speaking: Tom Sutberry, Deputy Administrator; Henderson; Keith Willnauer; Laidlaw. IMHOF MOVED TO RECOMMEND. Motion carried unanimously. 2. ORDINANCE APPROVING AND CONFIRMING THE FINAL RATES AND CHARGES ROLL FOR THE LAKE SAMISH LAKE MANAGEMENT DISTRICT NO. 1; LEVYING AND ASSESSING THE AMOUNT THEREOF AGAINST THE LOTS, TRACTS, PARCELS OF LAND AND OTHER PROPERTY ON SAID ROLL; AND CERTIFYING THE SAME TO THE COUNTY TREASURER FOR COLLECTION (AB92 -224) Topics discussed: Changes made because of the Hearing Examiner and because of corrections; legalities of Committee action in view of the Council's role as Lake Management District. Persons speaking: Linda Irvin, Executive's office; Laidlaw; Randy Watts, Civil Prosecuting Attorney. The Finance Committee meeting adjourned and the Finance Subcommittee of the Lake Management District convened. HENDERSON MOVED TO RECOMMEND APPROVAL. Finance Committee Minutes, 717192, P. 1 Motion carried unanimously. The Sub - committee meeting adjourned and the Finance Committee reconvened. 3. RESOLUTION STATING THE COUNCIL'S POLICY FOR ACCEPTANCE AND SCHEDULING OF AGENDA ITEMS (AB92492) IMHOF MOVED TO RECOMMEND PASS. Motion carried unanimously. 4. ORDINANCE AMENDING THE 1992 BUDGET (AB92 -242) Topics discussed: Executive's changes in the paperwork. Persons speaking: Shirley Van Zanten, Executive; Laidlaw. COOPERATIVE EXTENSION: Topics discussed: Funding sources and uses; description of the Master Composter Program. Persons speaking: Terry Hinz, Executive's Budget /Financial Manager; Craig MacConnell, Cooperative Extension; Laidlaw; Henderson. IMHOF MOVED TO RECOMMEND APPROVAL. Motion carried 2 TO 1 with Henderson opposed. ASSESSOR: Topics discussed: Clarification of request; need for personnel and equipment; source of funds; division of responsibility in the flood assessments. Persons speaking: Laidlaw; Van Zanten; Willnauer; Imhof; Henderson. HENDERSON MOVED TO RECOMMEND APPROVAL. Motion carried 2 to 1 with Imhof opposed. COUNCIL: Topics discussed: Need; extra help; vacation time; sources of other funding. Finance Committee Minutes, 717192, P. 2 Persons speaking: Henderson; Imhof;_ Laidlaw; Bob Woods, Budget Analyst. LAIDLAW MOVED TO RECOMMEND APPROVAL OF BARB MAHER'S VACATION PAYOUT, POSTAGE, PRINT]NG, AND MISCELLANEOUS TOTALLING APPROXIMATELY $3,650. Motion carried unanimously. The Executive /Water Resources request was withdrawn. PERSONNEL: Topics discussed: Personnel's needs; effort to comply with the Americans with Disabilities Act; possible other sources of funds; postponing the request until September; updating job descriptions; updating personnel policies. Persons speaking: Larry Mans, Personnel Director; Imhof; Laidlaw; Henderson. IMHOF MOVED TO DENY THE SUPPLEMENTAL BUDGET REQUEST AT THIS TIME, BUT TO SUPPORT THE HIRING OF ADDITIONAL PERSONNEL, RECOMMENDING LOOKING AT AN INTERFUND TRANSFER. The motion carried unanimously. PUBLIC WORKS ADMINISTRATION: Topics discussed: Buying out vacation time; getting the computer system up and going; permanency of requested position; possible sources of funding for the position; status of 1992 budget. Persons speaking: Brad Bennett, Public Works; Imhof; Henderson; Laidlaw. HENDERSON MOVED TO RECOMMEND APPROVAL. Motion carried unanimously. SHERIFFS DEPARTMENT: Topics discussed: Vessel registration fees from Sheriff; money budgeted in 1992 budget so this request is authorization to spend; needs for the items. Persons speaking: Hinz; Dale Brandland, Sheriff; Henderson. IMHOF MOVED TO RECOMMEND APPROVAL. Finance Committee Minutes, 717192, P. 3 Motion carried unanimously. NOXIOUS WEED CONTROL. Topics discussed: Grants; additional position. Persons speaking: Hinz; MacConnell. IMHOF MOVED TO RECOMMEND APPROVAL OF THE PROFESSIONAL SERVICES. Motion carried unanimously. Topics discussed: Salaries for Noxious Weeds Board; Persons speaking: Imhof; MacConnell; VanZanten; Cheryl Wilder, Noxious Weed Board; Laidlaw; Henderson. IMHOF MOVED TO RECOMMEND APPROVAL. Motion carried 2 to 1 with Laidlaw opposed. Topics discussed: Boundary Review Board expenses. Persons speaking: Laidlaw; Henderson; Van Zanten. IMHOF MOVED TO RECOMMEND APPROVAL. Motion carried unanimously. COMBINED TREATMENT: Topics discussed: Strange format of request; bookkeeping system of Combined Treatment; source of request to spend; source of funds. Persons speaking: Hinz; Laidlaw; Van Zanten; Henderson. IMHOF MOVED TO RECOMMEND APPROVAL. Motion carried unanimously. PUBLIC WORKS ADMINISTRATION, Road: Finance Committee Minutes, 717192, P. 4 Topics discussed: Requests for early retirements; status of Marlin Hansen. Persons speaking: Laidlaw; Hinz; Laidlaw; IMHOF MOVED TO RECOMMEND APPROVAL. Motion carried unanimously. RIVER IMPROVEMENT: Topics discussed: Flood management funds; source of money; reason for $8,000 drop in income. Persons speaking: Van Zanten; Bennett; Laidlaw; Imhof. IMHOF MOVED TO RECOMMEND APPROVAL. Motion carried unanimously. INFORMATION SERVICES: Topics discussed: Need for extra help; problems with the phone system support staff. Persons speaking: Sutberry; Imhof; Laidlaw. IMHOF MOVED TO RECOMMEND APPROVAL OF THE PHONE SYSTEM. Motion carried unanimously. Topics discussed: Additional personnel request for Information Services; reason for need; cost; possibility of inter -fund transfer. Persons speaking: Sutberry; Henderson; Laidlaw; Van Zanten. IMHOF MOVED TO RECOMMEND APPROVAL. Imhof withdrew his motion. IMHOF MOVED TO RECOMMEND APPROVAL OF THE POSITION WITH AN INTERFUIVD TRANSFER AND A REVIEW IN SEPTEMBER. Motion carried unanimously. SHERIFF'S DEPARTMENT, Printer: Finance Committee Minutes, 717192, P. 5 Topics discussed: Printer for Sheriffs -Office; type of printer; need; source of funds. Persons speaking: Brandland; Laidlaw; Imhof; Woods; Van Zanten. ]HENDERSON MOVED TO RECOMMEND APPROVAL. Motion carried 2 to 1 with Laidlaw opposed. SOLID WASTE: Topics discussed: Request from Solid Waste; type of money; need. Persons speaking: Laidlaw; Imhof; Bob Jurica, Solid Waste Manager. IMHOF MOVED TO RECOMMEND APPROVAL. Motion carried unanimously. Topics discussed: Current expense balance to date; effect of changes made in this supplemental budget. Persons speaking: Laidlaw; Van Zanten; Imhof. 5. REQUEST FOR AUTHORIZATION FOR A PROPOSAL BY THE SHERIFF FOR AN ALTERNATIVE DWI PILOT PROGRAM AND ACCOMPANYING SUPPLEMENTAL BUDGET ORDINANCE INCORPORATING PROJECT COSTS FOR REMAINDER OF 1992 (AB92 -258) Topics discussed: Shape of the program; reasons for it; expected numbers; work and fines expected from those "volunteering"; possible expansion of program; judge's approval; alternative programs; contract with the Fair Ground; liability; fees. Persons speaking: Brandland; Imhof; Laidlaw; VanZanten; Henderson; Woods. IMHOF MOVED TO RECOMMEND APPROVAL. Laidlaw suggested that fees for the program may be waived by the Sheriff or his designee. Imhof accepted it as a friendly amendment. Motion carried unanimously. 6. RESOLUTION ESTABLISHING DEVELOPMENT GUIDELINES FOR Finance Committee Minutes, 717192, P. 6 PREPARING THE 1993 BUDGET (AB92 -266) Topics discussed: Background; fund match clarification; that additional bonding is not a new revenue source; items listed are just a list, not a prioritizing. Persons speaking: Laidlaw; Van Zanten; Woods; Imhof. Because time had run out and there was no further business, the meeting was adjourned. ATTEST: FINANCE & PERSONNEL COMMITTEE .f r Nancy ohn, Assistant Clerk Marge Lai w, Chairperson a \minutes \Pmance.707 Finance Committee Minutes, 717192, P. 7