HomeMy WebLinkAboutFinance January 28 1992WHATCOM COUNTY COUNCIL
FINANCE AND PERSONNEL COMMITTEE
January 28, 1992
The meeting was called to order at 4:15 p.m. in the Council Chambers, 1000 North
Forest, 2nd floor, by Acting Chairperson Marge Laidlaw.
Also present:
Bob Imhof
Ken Henderson
Absent
1. ELECTION OF COMMITTEE OFFICERS (AB92 -001B)
HENDERSON MOVED TO ELECT MARGE LAIDLAW AS CHAIR OF THE
FINANCE AND PERSONNEL COMMITTEE.
Motion carried unanimously.
2. ESTABLISHING REGULAR STARTING TIME FOR COMMITTEE MEETINGS
(final action taken by full Council) (AB92 -001C)
Consensus was to hold meetings at 4:15 on each appropriate Tuesday. No action was
taken.
3. REQUEST FOR AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO AN-
AGREEMENT FOR CONSULTING SERVICES BETWEEN WHATCOM COUNTY
AND ENVIRONMENTAL RESOURCE SERVICES FOR COMMERCIAL WASTE
EVALUATION AND TECHNICAL ASSISTANCE SERVICES (AB92 -040)
Shirley Van Zanten explained her request. She requested that Jack Weiss attend
the Council meeting that evening to answer specific questions.
Topics discussed included: Rejection of alternate bidder, services provided by County
not included in contract; award to Environmental Resource Services for $39,971.
BOB IMHOF MOVED TO RECOMMEND APPROVAL.
Imhof withdrew motion until after evening meeting.
Weiss arrived later and discussed staff rates, disqualification of other bidder, services
provided by contractor.
Persons speaking: Laidlaw, Van Zanten, Weiss
IMHOF MOVED TO RECOMMEND APPROVAL OF AGREEMENT WITH
ENVIRONMENTAL RESOURCE SERVICES
Motion carried unanimously. _
4. BID AWARD RECOMMENDATION FOR A CRAWLER DOZER WITH
BLADE AND WINCH TO NC MACHINERY COMPANY FOR $48,381 PLUS SALES TAX
(AB92 -041
Topics discussed: Bids received (which included trade -in). Recommend award
to lowest responsive bidder rather lowest; differencds in price, weight, size, warranty,
transmission specifications and attachments; purchase vs lease or rental; dozer to become
part of ER &R fleet; paid for from Parks Capital Exp. (Levy).
Persons speaking: Don Lorenz, Central Shop; Public Works Foreman, John
Stevenson, CASE Equipment; Gary Chadwick, Deputy Director, WC Parks; Laidlaw,
Henderson.
HENDERSON MOVED TO RECOMMEND APPROVAL OF BID TO NC
MACHINERY.
Motion carried 2 -1 with Imhof against.
5. REQUEST FOR AUTHORIZATION FOR EXECUTIVE TO EXTEND THE
CONTRACT WITH TELCOM MANAGEMENT CONCEPTS FOR CONSULTATION
DURING TELEPHONE SYSTEM INSTALLATION AND BUILDING
REMODEL /CONSTRUCTION (NOT TO EXCEED #30,902) (AB92 -042)
Topics discussed: Tom Sutberry introduced George Reid. Extension of phase IV of
Telcom contract through implementation phase and building remodel phase, cutting hours
from TMC contract by using Information Services staff, fee schedule.
Persons speaking: Laidlaw, Reid, Imhof.
IMHOF MOVED TO RECOMMEND APPROVAL TO EXTEND THE
CONTRACT WITH TELCOM MANAGEMENT CONCEPTS FOR CONSULTATION
DURING TELEPHONE SYSTEM INSTALLATION AND BUILDING
REMODEL /CONSTRUCTION.
Motion carried unanimously.
6. REQUEST FOR COUNCIL APPROVAL OF THE PROPOSED WATER
RESOURCES PROGRAM PLAN FOR 1992 AND TRANSFER OF $50,000 FOR
PLAN IMPLEMENTATION (AB92 -043)
Topics discussed: Water resource committee outline; Sue Blake working on a
personal services contract until March, then becoming regular County employee; add
additional staff person; public involvement and education, computer purchase for Blake and
additional new staff person, use of water from Lake Whatcom,
Persons speaking: Shirley Van Zanten, Henderson, Blake, Laidlaw
]HENDERSON MOVED TO RECOMMEND APPROVAL OF THE PROPOSED
WATER RESOURCES PROGRAM PLAN FOR 1992 AND TRANSFER OF $50,000
FOR PLAN IMPLEMENTATION.
Motion carried unanimously.
7. AUTHORIZATION FOR EXECUTIVE TO ENTER INTO A CONTRACT WITH J.D.
EDWARDS & CO. FOR AN INTEGRATED FINANCIAL MANAGEMENT
SOFTWARE SYSTEM (AB92 -005) (kept in Committee Jan. 7)
Topics discussed: Software to replace current financial system currently in place in
the Auditor's office, Treasurer's office, Public Works Accounting, and the Executive's office
budget system; expected cost of upgrades;price for maintenance fee. This contract has-been
reviewed by the Prosecuting Attorney's office.
Persons speaking: Laidlaw; Terry Hinz; Ellie Miller, JD Edwards and Co.; Brad
Bennett, Public Works Fiscal Manager; Imhof;
HENDERSON MOVED TO RECOMMEND APPROVAL TO COUNCIL.
Motion carried unanimously.
8. RESOLUTION CANCELING DELINQUENT PERSONAL PROPERTY TAXES
(AB92 -031)
Topics discussed: Personal property taxes that are four or more years delinquent that
Treasurer's office is unable to collect; asking for approval to present list to Superior Court
for authority to cancel taxes on list; a list to present to Auditor and Council of 1991
personal property taxes.
Persons speaking: Barbara Cory, Treasurer; Laidlaw
IMHOF MOVED TO RECOMMEND APPROVAL TO COUNCIL
Motion carried unanimously.
9. RESOLUTION ESTABLISHING A FULL -TIME POSITION FOR THE NOXIOUS
WEED CONTROL BOARD (AB92 -030) (this was introduced as an ordinance 1/14)
Topics discussed: Position going to full-time for the Noxious Weed Control Board.
Persons speaking: Tom Sutberry, Imhof
IMHOF MOVED TO RECOMMEND APPROVAL TO COUNCIL
Motion carried unanimously. r.
Discussion continued. Topics included: Code section that indicates that this board
sunsets; sunset date and public hearing issues; adoption of ordinance to set up board;
hearing to be scheduled February 25.
Persons speaking: Shirley Van Zanten, Laidlaw, Bob Woods
LAIDLAW MOVED TO RECOMMEND TO COUNCIL THAT THEY HOLD A
PUBLIC HEARING FOR THE PURPOSE OF CONSIDERING AN ORDINANCE TO
EITHER DEACTIVATE OR CONTINUE THE WHATCOM COUNTY NOXIOUS
WEED BOARD AND HOLD THAT HEARING NO LATER THAN FEBRUARY 25,
1992.
Motion carried unanimously.
10. RESOLUTION SETTING A HEARING DATE ON THE POSSIBLE DISPOSAL OF
SURPLUS PROPERTY PURSUANT TO WCC 1.10 (AB92 -045)
Topics discussed: Donating partial field medical hospital to Seattle National Disaster -
Management to be used in disasters in the Northwest.
Persons speaking: Dan Fitzgerald, Emergency Management; Jeff Lyle, WC Health
Dept.
IMHOF MOVED TO RECOMMEND SETTING A HEARING AT THE
EARLIEST SUITABLE DATE.
Motion carried unanimously.
11. OTHER BUSINESS
No other business.
The meeting was adjourned at 5:55 p.m.
ATTEST:
PLANNING & DEVELOPMENT
COMIVIITTEE
Marina McAllister, Acting Clerk Marge lUddlawrMember
Planning & Development Minutes; 1/28/92, p. 5